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General Trip Information
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Fri May 06, 2016
Trip Name
Our Lady of Good Counsel Music Dept.-Orlando, FL-04-18-2012
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Toronto, ON, CANADA,
Toronto, ON, Canada, CO
Toronto, Ontario, CA
Toronto, Ontario, CN
Toronto, Ontario, CA,
Torrington, CT, CT
Totonto, CT
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Washington, MD
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X, PA
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OR
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Final PAX
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Received
Final Room List
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Received
Hotel Info Form
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Received
Balance
Due
Received
Contract Status
Under Contract
Canceled
Trip Notes
( Print Note )
( E-Mail Corporate )
Comps = 7 total (3 per SOP + 4 ESBC as agrred to by BJS since they have committed to CCIS but cannot make payment until July 1, 2011 - once they are into their new fiscal year). 6/28/11: > BJS completed PT and emailed to Cindy. 7/7/11: > BJS revised IOG to add Saturday night stay in Orlando and then Mass at the Basilica of the Natioanl Shrine of Mary at 7:30AM on Sunday, just prior to departure for home. > Sunday wil be a travel day - all day, arriving home at approx 2:30 AM Monday morning. > BJS updated IOG, Bible and attachments accordingly. > BJS updated Rates and then completed PTP rev 1 and sent on to Cindy. > BJS updated rates on Bible Screen as well. 7/27/11: > Rec'd Advance Deposit check of $18,000.00. 9/6/11: > Based on EM from Cindy on 7/11/11 - > Brett advised me last night that they can't arrive back home at 2:30am on Sunday night/Monday morning. The kids wouldn't go to school and we wouldn't hear the end of it. > They would have to attend a Saturday evening mass if possible. If it can't happen, they live without going to church. As long as they say they tried. > They could arrange to leave very very early on Sunday morning, or suck it up and travel through the night again. > Brett will have to talk to his colleagues. Also, one of the things they really enjoyed last time was having a dinner at the hotel in their outside pool area one night. > Is there an option of doing a only 2 days at Disney and maybe 1 at Universal? Brett knows the kids would like to go to the new Harry Potter thing there. > I guess a lot depends on commitments with Festival Disney. BASED ON THIS EMAIL and time limitations, driver hours, etc., BJS made the following decisions: #1. Will put Universal IOA on Thursday when the arrive in Orlando. #2. Will have Pizza Dinner at the hotel Poolside Thursday evening. #3. Cannot attend Mass on Saturday due to Festival Disney committments. #4. Cannot attend Mass on Sunday AM as it makes them arrive back at school way too late. #5. Cannot wait until Sunday AM to leave Orlando, for due to Driver Off Hours, they would not be able to depart until 7AM and that would still get them back too late, around 1:30 AM on Monday morning, so they will have to travel through the night on both ends of the trip. > BJS prepared IOG K Version and PTP K Version accordingly and emailed to Cindy. > Cindy is getting to Brett for his review and approval and then we will go ahead and complete the CN. > Once we have the GO TO K, HMS will need to review and update attachments as needed since this has gone through so many revisions and was all started in the old system. > Hotel will also need to be alerted that this will be back to a 2-noght stay and they want to add the DJ Pizza Pool Party. 9/7/11: > Rec'd EM from Brett - After some discussion, we have decided to drop the Universal Studios admission from our trip. I really want to see the Harry Potter thing, but we’re afraid that having the large jump in cost from last year will put some of our parents over the edge. I think we will instead plan to leave a little later on Wednesday night to put us at the hotel in the early afternoon for check in. Then perhaps we can relax there and have a little more substantial dinner poolside as I think folks will enjoy this. I won’t give them a firm cost tonight, but an estimate about $70 cheaper. Thanks, Brett 9/9/11: > BJS replied and copied Cindy - Are you sure you don’t want to go into a Disney Park on Thursday, at least for a part of the day? You are paying for a 3-day admission, and if you don’t go on Thursday, you will still have an unused day of admission when you leave for home on Saturday night. Let me know your thoughts . . . > Made no changes to anythong at this point, pending receipt of his response. 9/9/11: > Per Brett, likes to keep that open as an option since they will aready have it in hand. > BJS sent EM to Cindy asking her to find out what time he'd now like to leave the school on Wednesday since he says he wants to leave a "bit later". 9/23/11: > Departure time is officially 10PM and they want to go straight to the hotel for check-in and then a nice dinner and pool time at the hotel for the rest of the day. > BJS updated attachments as needed and ran QUOTE - K Version and sent to JAF via email. > BJS completed PTP K Version as well as K. > Jude, please process and mail FXSON to Brett's attention at the school. Thanks! _x___ JM _9-23-11___ 10/6/11: > Rec'd Travel Planner Letter. 10/25/11: > Rec'd check #43381, $23,100.00. 12.8.11 >Sent a reminder to Brett for his first payment due Jan 19, 2012. CAJ 01/19/12: > Rec'd check #44187, $23,100.00. 1.24.12 >CAJ - Brett is checking in to see if his payment showed up in the mail. > BJS emailed copy of check to CJ. 1/24/12: > rec'd CCIF and HIF via email. > Per CCIF, they will need 4 rooms for the drivers . . . > BJS put these foms in the Hotel file and will store until we rec'd the FPGF and RL which are due 02/17/12. 1.25.12 >CAJ - emailed Brett all the up coming dead lines. 2/29/12: > rec'd FPRF, RL on 02/17/12 and HIF - previously (01/24/12). > Total Pax = 209 (166 + 43) > RMS / PAX 40 Q / 160 02 T / 006 16 D / 032 11 S / 011 TOTALS = 69 ROOMS and 209 PAX (166 + 43). > These numbers are over K minimums, so no changes required. > BJS updated IOG and BIBLE screen accordingly. > BJS placed order for 166 CAV dvds and 3 mosaics. > JM prepped RL Packet for Radisson; BJS then reviewed, updated, and faxed on to Thomas at the hotel. > HMS, as these numbers are now Final and GUARANTEED, please review and proceed as needed. Thanks! ____ HMS ____ 02/29/12: > BJS sent FPGF / RL Quote form to JAF. It was in the old system . . . 2/29/12: > BJS mailed and emailed final inv #5222, $35,920.00, due 03/09/12. 03/08/12: > Rec'd check #50109, $35,920.00. > Account is PIF.
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