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General Trip Information
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Fri May 06, 2016
Trip Name
Seneca Valley High School Band-Orlando, FL-04-25-2012
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Toronto, ON, CANADA,
Toronto, ON, Canada, CO
Toronto, Ontario, CA
Toronto, Ontario, CN
Toronto, Ontario, CA,
Torrington, CT, CT
Totonto, CT
Townsend, TN
Towson, MD
Trenton, NJ
Triangle, VA
Tuscaloosa, AL
Tuxedo, MD
Universal City, CA
Upper Marlboro, VA
Vails Gate, NY
Varies, AK
Vaugwa Ontario, CA
Victoria, ON
Vienna, VA
Virginia Beach, VA
Waldorf, MD
Walkersville, MD
Washington, DC
Washington, MD
Washington, NJ
Washington, VA
Washington DC, DC
Washington DC, VA
Washington, D.C., DC
Washington, DC, DC
Washington, DC, MD
Washington, DC, VA
Wellsboro, PA
West Chester, PA
West Grove, PA
West Newton, PA
West Orange, NJ
Westchester, IL
Westhaven, CT
Westminster, MD
Westwood, MA
White Plains, NY
Whites Creek, TN
Wildwood Crest, NJ
Wilkes-Barre, PA
Williamsburg, OH
Williamsburg, VA
Williamsport, PA
Wilmington, DE
Wilmington, NC
Winchester, VA
Winter Park, FL
Winterthur, DE
Woburn, MA
Woodbridge, VA
Worcester, MA
Worthington, OH
Wright-Patterson AFB, OH
Wytheville, VA
X, PA
York, PA
York Springs, PA
Yorktown, VA
Zainesville, OH
OR
Number of
PAX
Youth
Adults
Escorts
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Contract
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Received
Final PAX
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Received
Final Room List
Due
Received
Hotel Info Form
Due
Received
Balance
Due
Received
Contract Status
Under Contract
Canceled
Trip Notes
( Print Note )
( E-Mail Corporate )
COMPS are 1 / 10 Paid + 4 Direcotrs + 4 ESBCs. 6/23/11: > BJS spoke with Maria . . . > Flying - which ever dates are better Thursday / Monday or Wednesday / Sunday. > Disney Workshops for 2 Jazz Bands, Wind Ensemble, & Color Guard / Pon Poms > Marching performance for Parade band > +/- 240 (210 students+ 30 Adults). > Buena Vista Suites OK. > Busses from School to Airport / Round Trip! > Ground Transportation in Orlando. > 5-day Standard. > in 2006, full charter with SW and then a partial plane on first flight out of day. > Last day was evening flights. > Need 5 days of activities. > Will talk with Bob and Varden about the possibility of a day or two at Universal instead of all Disney as well as the possibility of 3 days at Disney, 1 at Universal and a day at Cocoa Beach / NASA . . . 6/29/11: > BJS sent EM to Maria - Based on my conversation with our Group Air Desk, the April 26 - 30, 2012 dates will most likely offer the lower air fares, so I am proceeding with these dates. I am awaiting information on commercial line charters, but I do know that Southwest and Air Tran both offer non-stop jet service between Pittsburgh and Orlando; however, their schedules and rates are not yet open for April. Allegiant Airlines offers service between Youngstown, Ohio and Orlando / Sanford; however, like two carriers mentioned above, their schedules and rates are not yet open for April. The major carriers such as Delta and US Airway offer connecting service via Atlanta or Charlotte and their rates are running between $300.00 - $400.00 per person. With the first three carriers mentioned above, it is a waiting game and gamble to see if their rates are really any better than using a major carrier like Delta or USAirway. They usually do not open their schedule and fares until 6 months prior to travel, so it may be late October before we see where they are coming in. I am going to go ahead and prepare the rates and inclusions for all remaining portions of the trip and then we can see how that fits with your budget in order to better determine how to proceed with the airlines. I was just wondering, have you had a chance to speak with Bob and / or Varden about the possibility of a day or two at Universal instead of all Disney, or the option of 3 days at Disney, 1 at Universal and a day at Cocoa Beach / NASA? I look forward to hearing from you soon! Bryan 7/11/11: > BJS returned Bob's call from Friday afternoon and LVM - re: SVHS Choir and Orlando at the same time as the SVHS Band. 8/22/11: > Per Maria's email - Hi Brian, Sorry for the delay. We would like to finalize the agreement driving and using Myers. Would you please send me an electronic copy of the proposals, etc so I have them in soft copy? Thanks, Maria 8/22/11: > BJS created K Version sof IOG and PTP and then emailed to Maria as a PDF file as well as the individual files, including PPBCC for Myers (at their reduced rate). > HMS, as this is going to K, please review / update and proceed as needed based on the All BUS, Contract Version of the IOG and PTP. > BJS to mail CN NLT 8/30/11. ____ HMS ____ 8/22/11: > Maria confirmed that she wants 5 coaches from Myers. 9/6/11: > BJS sent EM to Maria - The Festival Disney Application was completed shortly after our meeting and the confirmation from Disney was received early this past week. As for your Deadlines, I will get the Contract Notebook in the mail to you by the end of this week. In the interim, here are the deadlines / due dates: 9/30/11 – Contract & 1st Payment 1/26/12 – 2nd Payment 2/24/12 – Forms (this is the date related to the iPad2 promotion as well, so it is an important one!) 3/9/12 – Final Balance. I will also include a Disney Performing Arts On Stage Application in the Contract Notebook. It has some supporting materials which we will need to send along with the completed application (video recording of the band and color photograph). 9/16/11: > BJS completed CN. > K and Next Payment due 9/30/11. > Jude, please process and mail via FX Home Delivery to Maria Matchett's Home Address, 408 Cambria Ct., Cranberry Township, PA 16066 (724-775-1574). Thanks! 9-15-11 JM _x___ 9/16/11: > BJS emailed partially completed PAOS application packet to Maria. 10/28/11: > Rec'd EM from Maria - The "Disney Dancin" Workshop is the one they want to do. We have 24 girls going on the trip and the other 2 are going on the choir trip so I'm not sure if they'll be able to participate or not. It will depend on their schedule. So, we will definitely have 24 girls attending the workshop, maybe 26. All of these students would participate in the parade in the park. So, I guess I’m back to the question of whether this is incorporated into the overall quote per student. > BJS replied that we have included the price of the workshop for the 24 required / minimum number of participants. 10/28/11: > BJS sent EM to Maria asking her to check on the status of the Disney PAOS Application and supporting materials. I originally sent the partially completed application via email on 9/16/11. 11/17/11: > Rec'd EM from Maria - she should have the Disney PAOS application materials in the mail to us by Friday (tomorrow). 1-9-12 >JM entered data for first payment of $6,770.00 + second payment of $68,692.50=$115,462.50. 2/15/12: > BJS sent Forms reminder email to Maria, due 2/24/12. 3/5/12: > BJS processed rom set rec'd last week. > Total Pax = 236 (211 + 24 + 1 CCIS Escort) > RMS / PAX 33 Sx / 198 01 Qt / 005 02 Q / 008 00 T / 000 12 D / 024 01 S / 001 (Escort) TOTAL PAX = 236 (211 + 24 + 1). > BJS updated Bible and IOG accordingly. > Numbers are within K minimums, so no changes required. > BJS placed order for 221 CAV dvds and 2 mosaics. > JM prepped RL pack and BJS then scanned and emailed to Jennifer at the BV Suites. > HMS, as these numbers are now FINAL and GUARANTEED, please review and proceed as needed. Thanks! ____ HMS ____ 3/5/12: > DOF = 207 as group receives a total of 28 comps. > BJS emailed FPGF / RL Quote to JAF. 3/6/12: > BJS mailed adn emailed final inv #5227, $43,245.50, due 03/16/12. 3/14/12: > Rec'd check #3614, $43,245.50. > Pending no further changes, account is PIF.
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