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Thu Jan 16, 2014
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Academy of International Studies-Washington, DC-06-02-2011
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Toronto, Ontario, CA
Toronto, Ontario, CN
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OR
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Final Room List
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Hotel Info Form
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Balance
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Contract Status
Under Contract
Canceled
Trip Notes
( Print Note )
( E-Mail Corporate )
11/16/10 >HMS added to the system under new name >Delete White House Tour Move Arlington National Cemetary to morning on Friday Extend Mall and Smithsonian Baltimore Baseball on Friday night No Create a Video and No hotel Security Can't remember charter name Use the 30 person Passinger Bus from last year 11/16/10: > HMS made attachements and updated IOG from year's past. > BJS selected hotel from BMG options. > Ran rates and then completed PTP. > included two charter quotes. > Emailed to DSC as PDF file. 11/17/10: > Since DSC's dad is in hospital, she called teacher and he was fine with her emailing proposal to him. 11/18/10: > DSC rec'd em from Brian Cox, group leader - > Hey Debbie, I've gone over the proposal and have several changes for you. I'll give them to you in order of the itinerary. > Thursday: Since we are staying in the Mt Vernon area, why don't we go to Springfield Mall for dinner instead of Tysons Corner? Closer and less hassle getting in and out. > Friday: Lunch - do we need a meal voucher instead of the usual $10.00 credit? > Afternoon, move all of the memorials (Navy, WWII, Vietnam, etc) to Friday from Saturday. > Dinner Friday at the hotel using $10.00 credits. We will buy pizza as we have done in the past. > Evening Parade at Marine Barracks. > Move baseball game to Saturday evening. I've checked the Orioles schedule and they are playing Saturday against the Toronto Blue Jays, not Tampa Bay (7:05 game time) > Saturday: Lunch at Hard Rock Cafe, Navy Yard museum that afternoon, then off to the ball game. Lunch at 1:00 or later would work best. > Sunday: Please no tour of historic Annapolis. The Naval Academy only. We may have an alumnus with us who could act as the tour guide. > We may be able to take a tour of the Chinese Embassy on Friday or Saturday. That will be arranged by me and I'll fit it into the schedule. > The cost is lower than I expected. A nice surprise. > That's it for now. I'm optimistic that we will make the 25 person minimum this year. 11/23/10: > BJS discussed with DSC and then revised IOG. Made no changes to attachments > HMS, please change attachments as you make reservations, for he is ready for CN based on these revisions. > HMS, please advise BJS if the changes above will result in any CCIS package rate changes. > BJS explained that Union Station Meal Voucher will work in oplace of the $10 Meal Credit we have done there in the past - and also saves him a dollar or two. All of the other changes he suggests are fine as far as I can tell. __X__ HMS __X__ 12/2/10: > BJS and DSC discussed and rates will not change. > BJS will mail CN as soon as complete directly to Brian. 12/16/10: > BJS completed CN and mailed via FXSON. > K and $ due 1/7/11. > BJS sent K Packet pdf to DSC, JAF & WAH. > Sent individual files to DSC > Sent Quote to WAH & JAF. 12/27/10: > rec'd Official Travel Planner Letter - in correspondence file. 1/4/11: > Rec'd signbed K via fax. 2/4/11: > rec'd First Payment, $2,500.00. 3/3/11: > BJS mailed fully executed copy of K back to Brian. > DSC sent email to BJS re: higher numbers and CAV. > BJS replied - Debbie: No change in cost, since his numbers are higher than projected, so long as his FPGF comes in with NO LESS THAN 30 Total Pax, I will include the CAV DVD for each student. He mentions 29 students already. Can you please get me some idea of where he thinks his max will be. At this moment, we have planned for no more than 25, so obviously, we need to adjust our numbers a bit. His FPGF, RL, etc. are not due until 4/1/11, so just a ball park for now will suffice. Thanks! BJS > HMS, we will need to up his numbers once we see DSC's response. Please review and proceed as you see fit. Thanks! ____ HMS ____ 3/4/11: > rec'd OK TO PAY for baseball Tiuckets. 34 tickets requested. > We will use this as his new working number until 4/1/11 when his FPGF & RL are due. > BJS updated Bible and IOG accordingly. > HMS, please review and proceed as needed. Thanks! ___X_ HMS ____
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