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Toronto, Ontario, CN
Toronto, Ontario, CA,
Torrington, CT, CT
Totonto, CT
Townsend, TN
Towson, MD
Trenton, NJ
Triangle, VA
Tuscaloosa, AL
Tuxedo, MD
Universal City, CA
Upper Marlboro, VA
Vails Gate, NY
Varies, AK
Vaugwa Ontario, CA
Victoria, ON
Vienna, VA
Virginia Beach, VA
Waldorf, MD
Walkersville, MD
Washington, DC
Washington, MD
Washington, NJ
Washington, VA
Washington DC, DC
Washington DC, VA
Washington, D.C., DC
Washington, DC, DC
Washington, DC, MD
Washington, DC, VA
Wellsboro, PA
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West Grove, PA
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Wildwood Crest, NJ
Wilkes-Barre, PA
Williamsburg, OH
Williamsburg, VA
Williamsport, PA
Wilmington, DE
Wilmington, NC
Winchester, VA
Winter Park, FL
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Woburn, MA
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Worthington, OH
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X, PA
York, PA
York Springs, PA
Yorktown, VA
Zainesville, OH
OR
Number of
PAX
Youth
Adults
Escorts
DOF
Comps
Single
Dbl
Trip
Quad
Quint
Sext
Start
Date:
Time:
End
Date:
Time:
Contract
Due
Received
Deposit
Due
Received
Partial Deposit
First Payment
Due
Received
Final PAX
Due
Received
Final Room List
Due
Received
Hotel Info Form
Due
Received
Balance
Due
Received
Contract Status
Under Contract
Canceled
Trip Notes
( Print Note )
( E-Mail Corporate )
Norwood, AM to Annapolis, MD = 425 miles / 8 hrs non-stop Annapolis to NYC = 210 miles / 4.5 hrs non-stop 9/13/10: > BJS and Sue completed IOG and then went ahead and ran rates based on our IOG. > Made NO attachments I nsystem other than hotel (Holiday Inn Express Annapolis) and transportation (on own). > Sue is sharing with Steven, the Director, today and see what he thinks. Some of our questions are . . . Does he have a feel for what time Sunday night's awards might be over so we can make a dinner determination? Is he OK with not returning until 11PM on Monday since Circle Line Cruise does not end until 6pm on Monday in Manhattan. > BJS sent email to Sue with IOG and the following notes- Please see attached. Rates are as follows, based on 64 - 68 Total Participants, including 14 Complimentary Adult / Chaperone Packages at the Double Occupancy Rate: Quad = $299 Triple = $329 Double = $379 Single = $549. Accommodations are at the Holiday Inn Express & Suites, Annapolis, MD. All-Inclusive Meal Plan Featuring 8 Meals! (Lunch Saturday - Dinner Monday). Lunch Monday in Manhattan at the Hard Rock Cafe. 2-Hour Circle Line Harbor Cruise in New York City, including a cruise by the Statue of Liberty. Security, one guard specifically for the group, from midnight - 6AM each night at the hotel. 9/16/10: > Rec'd email from Director via Sue - > After a chat with my boss, please take the comps out of the price. > Our parent group will be encumburing that cost (Most of it) > If it isn't too much to ask.... Run it 2 Ways 1. With all meals included, With a Sunday Pizza Party. 2. With one meal per day on them. I think I found a way to do this yet :0) Steve 9/16/10: > BJS worked rates based on the two scenarios liosted above and then sent to Sue - Here are the new rates, based on his two scenarios with 60 - 68 total trip participants and no comps: Lunches On Own Q = $149 T = $169 D = $219 S = $359 All Inclusive Meal Plan Q = $179 T = $199 D = $249 S = $389. Any questions, give me a call. > Made no changes to IOG or attachments. We will wait and see where this is going to end up! 9/22/10: > Current group numbers = 53 + 10 (just as a point of information). > Sue sent these numbers as well as two b-fast questions - what did buffet include and could the entire group eat at the same time. > BSJ responded with menu as well as "no", could not all eat at the same time unless they wanted to come to B-fast early then hotel would accommodate. 9/24/10: > rec'd em from Sue which she had rec'd from Steve - We are a go with the lunches on the kids and the deluxe continental, we can eat in shifts. Would you please print me a final Itenerary with numbers by early afternoon so I can copy for my kids. I truly thank you for all of the emails and leg work. I also need to know when you need payments form me, I will be doing 2 payments Oct 9th and the 23rd (That is when the kids are giving me their money.) Steve 9/27/10: > BJS completed CN and mailed via USPS 2-Day Priorty Mail on 9/28/10. > Also emailed CN Packet to Client, Sue, John & Wayne. > K, First Payment and all Forms are due 10/11/10. > BJS reminded Director that we have no room for lateness on this once since trip is just a few more than 30 days away. Also reminded him of Post Office holiday 10/11/10, so he will need ti use FX or UPS - and deliver to street address for arrival on 10/11/10. 10/8/10: > BJS spoke to Sue about Steve wanting some more time on his forms, contract, deposit, etc. > BJS agreed Deposit arriving on Wednesday, 10/13/10; HOWEVER, we needed the room list, etc. on Monday, 10/11/10 NLT 2:00PM. 10/11/10: > Rec'd FPGF, RL, HIF, CCIF, etc; HOWEVER, cover note said he may have one more student to add. 10/12/10: > Got fax cover sheet stating that he now has 54 students. > BJS sent email letting him know that just one of the 7 pages he was sending came thru. > Steve sad he will resend withiin the hour and also mentioned that he has an additional adult as well. > BJS told him to refax complete set of forms and they would have to be considered the complete & final version, and to be sureto include names for all persons on the room list (with the exception of the bus driver). 10/13/10: > BJS processed Final Version of Forms. > TOTAL PAX = 68 (54 + 14) > Rms / Pax 12 Q / 48 02 T / 06 07 D / 14 00 S / 00 TOTALS = 21 ROOMS and 68 PAX (54 + 14) > Group also needs a single room for the bus driver. > BJS updated Bible and IOG accordingly. > No CAV for this group and No Charms - it was this way from the beginning with this paricular group due to their budgetary constraints. > HMS, as these numbers are now GUARANTEED and Final, please review and proceed as needed. Thanks! __X__ HMS __X__ 10/13/10: > BJS emailed and mailed Final INV #4911, $6,287.00 and STATEMENT. > Total due on account = $11,362.00. 10/20/10: > rec'd check #3054, $5,075.00. > BJS entered in Qbooks and then emailed updated Statement to Steve. > Total due on Acct = $6,287.00, 10/25/10. 10/26/10 >HMS made labels 11/1/10: > Rec'd Booster Check #3059, $6,287.00. > ACCOUNT IS PIF. 10/30/10: > BJS emailed Final Itinerary to Steve, Sue & WAH.
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