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Trip Reports:
Bible (Basic Trip Report)
General Trip Information
Updated
Wed Aug 20, 2014
Trip Name
Seneca Valley High School Band-Washington, DC-04-08-2011
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Seneca Valley High School Band (PA)
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Toronto, ON, CN
Toronto, ON Canada,
Toronto, ON, CANADA,
Toronto, ON, Canada, CO
Toronto, Ontario, CA
Toronto, Ontario, CN
Toronto, Ontario, CA,
Torrington, CT, CT
Totonto, CT
Townsend, TN
Towson, MD
Trenton, NJ
Triangle, VA
Tuscaloosa, AL
Tuxedo, MD
Universal City, CA
Upper Marlboro, VA
Vails Gate, NY
Varies, AK
Vaugwa Ontario, CA
Victoria, ON
Vienna, VA
Virginia Beach, VA
Waldorf, MD
Walkersville, MD
Washington, DC
Washington, MD
Washington, NJ
Washington, VA
Washington DC, DC
Washington DC, VA
Washington, D.C., DC
Washington, DC, DC
Washington, DC, MD
Washington, DC, VA
Wellsboro, PA
West Chester, PA
West Grove, PA
West Newton, PA
West Orange, NJ
Westchester, IL
Westhaven, CT
Westminster, MD
Westwood, MA
White Plains, NY
Whites Creek, TN
Wildwood Crest, NJ
Wilkes-Barre, PA
Williamsburg, OH
Williamsburg, VA
Williamsport, PA
Wilmington, DE
Wilmington, NC
Winchester, VA
Winter Park, FL
Winterthur, DE
Woburn, MA
Woodbridge, VA
Worcester, MA
Worthington, OH
Wright-Patterson AFB, OH
Wytheville, VA
X, PA
York, PA
York Springs, PA
Yorktown, VA
Zainesville, OH
OR
Number of
PAX
Youth
Adults
Escorts
DOF
Comps
Single
Dbl
Trip
Quad
Quint
Sext
Start
Date:
Time:
End
Date:
Time:
Contract
Due
Received
Deposit
Due
Received
Partial Deposit
First Payment
Due
Received
Final PAX
Due
Received
Final Room List
Due
Received
Hotel Info Form
Due
Received
Balance
Due
Received
Contract Status
Under Contract
Canceled
Trip Notes
( Print Note )
( E-Mail Corporate )
Comps = 4 for Directors PLUS 1 / 10. 8/17/10: > BJS completed IOG and HMS made attachments. > BJS ran rates and then completed PTP. > BJS emailed PTP to WAH for his meeting this afternoon with the Directors. > Myers Trailways was by far the best quote, followed by Cleveland SE and then Anderson. > Anderson was +/- $1,500 more per coach than Myers! 8/17/10: > Per WAH meeting with Bob & Varden. > Really liked everything - coach choice = Myers (BJS requested K). > Just awiting go to K. 8/19/10: > Per WAH msg from Maria - numbers look to be lower due to Marching Band only trip. > In reality, will be closer to 200 total pax (180 + 20). > BJS updated Bible Screen accdordingly. > BJS updated IOG as well, including the deletion of the Dinner at Madame Toussaud's and replaced it with Dinner at the Hotel following check-in. > Also deleted the Ford's Theatre Museum since we added that just for filler before the Wax museum. Since we no longer need to waste time prior to the Wax Museum - it can go. BJS made no changes to attachments - will allow HMS to do this so as not to create any confusion; HOWEVER, you may not ant to cancel any reservations until we get the final approval of the group to proceed to Contract. > HMS, in looking over quote and IOG, based on these revised - lower - numbers, the only thing I see which may be a question is the is Spirit of Baltimore Cruise - with just 200 pax, will it still be a buy-out? If not, they are probably not going to gdo the cruise (if you need any leverage with the group sales office). Please advise and let me know if the pp rate will be changing at all and I will then proceed with rate revision. > BJS will run and get back to WAH with revised rates, IOG, etc. __X__ HMS __X__ 10/13/10: > BJS completed revised PTP - Contract Version based on the changes we had ot make earlier. > BJS updated IOG and the rates we provided in mid-August, based on 180-0200 pax, lower than originally projected 250 pax, are correct, beginning at $615 Quad. > BJS completed CN and WAH is delivering tomorrow AM. > K and FIRST Payment Due 11/5/10. > HMS, as this has gone to K, please review and proceed as needed (you may have already done this :>). Thanks! ___X_ HMS ___X_ 10/15/10: > Per WAH - Maria wants to hold on to the 5th coach for the time being. 11/19/10: > Rec'd check #3392, $41,880.00. FIRST PAYMENT INV - PIF. > HMS, as this is now UNDER CONTRACT and $$$ has been received, please review and proceed as needed. Thanks! ___X_ HMS _X___ 11/24/10: > Re'd fully signed copy of K. 12/1/10: > BJS mailed signed copy of K back to Maria. 3/1/11: > BJS processed RL, FOGF & HIF rec'd in February 2/7/11. > Total Pax = 221 (198 + 23, including Escort) > RMS / PAX 48 Q / 192 02 T / 006 11 D / 022 01 S / 001 (Tour Guide) TOTALS = 62 ROOMS and 221 PAX (198 + 22 + 1 Escort). > BJS updated Bible screen accordingly. > BJS updated IOG. > BJS placed order for 198 CAV dvds and 2 Photo mosaics. > HMS, as these numbers are now GUARANTEED and Final, please review and proceed as needed. Thanks! ____ HMS ____ 3/1/11: > BJS sent EM to Maria re: 4 or 5 coaches? > Maria confirmed that they want all 5 coaches. 3/8/11: > BJS reviewed rates and since they actually ended up between the lower package numbers and the higher package numbers, BJS ran rates and decided to take $10 off the K. > BJS updated Rates on Bible Screen. > BJS emailed FPGF / RL Quote to JAF. > BJS emailed and mailed INV #4983 to Maria and included note letting her know we reduced rates by $10pp. > Total Due on Account = $50,106.00.
Quote Price
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$
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Quad $
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Dbl $
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Sgl
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