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Final Room List
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Hotel Info Form
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Trip Notes
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( E-Mail Corporate )
Austintown to Myrtle Beach = 700 miles / 12 hrs non-stop 7/30/09: > Rec'd Advance Deposit Check #1223, $10,000.00. 8/24/09: > BJS sent email to Wes re: which ensembles will be competing. Need to know so we can select the correct festival company. 8/25/09: > BJS called for Wes O'Connor re: Competing Ensembles? > Could not LVM but tomorrow is the teachers first day back. 8/26/09: > As of right now I plan on having the Symphonic Band, Jazz Band, and Marching Band compete. If it looks like I can have my other ensembles compete (Concert Band and Freshman Band) then I would like to enter them also. That would depend on if I have enough in the instrumentation covered in each band. Probably wouldn't know until after a few payments come in. So, plan on Symphonic, Jazz, and Marching. Wes 9/9/09: > Per WAH, Mtg with Chris Comeau Wednesday, 9/16/09 at 9:30 at the Eat N Park. 9/14/09: > BJS completed IOG and then faxed CQRs to 4 charter cos. > HMS, please make attachments and review / update as needed. PTP must be completed Tuesday afternoon as WAH will pick up for delivery at Tuesday nights meeting at our house. Thanks! ____ HMS ____ 9/16/09: > Per WAH Mtg with Chris - > Expect group to be about 155 or so - their numbers are down about 20 students or more from last year. > BJS updated IOG count and BIBLE Screen numbers to 155 (135 + 20). > Thursday, after Ripley’s, Go to Hotel and get changing rooms, time on beach until check in, check in and then more time on beach, keep beach bbq. > Friday after competition, go to a cheaper, buffet style restaurant. It doesn’t have to be buffet, but they didn’t like the house of blues too much like a bar a. Then back to hotel and beach time and clean up for dinner b. Chris also wanted us to look into a dolphin watching cruise Friday afternoon c. Chris wasn’t really thrilled with the Hard Rock for dinner, any other options? > Saturday after parade competition, return to hotel and beach time until around 3:30 or 4. > Possible lunch on beach? then to park and dinner. a. They would like to limit the park time to 3-4 hours. > Her booster meeting is the evening of the 21st. > Also rainy day ideas. 9/16/09: > BJS sent reply to WAH and cc'd: HMS - > Hum, rainy day ideas cost money and almost always require reservations. It is not like we can just show up somewhere unannounced with 150 people, or in SVHS Band's case, 250 people, because it happens to be raining that day. I know you know that and I honestly can't think of any suggestions other than shopping time / going to a Mall, etc. > I will see if Hollie can come up with anything, because I am really not sure what people are expecting, especially if it is to be at no charge . . . > OK on all of the other revisions - I have already sent an email to Anderson and the hotel contract is on its way. We'll use T-Bone Terry's Catering for Saturday's Beach Lunch. We are using the same caterer for Thursday evening's meal, but we will do completely different menus and per the SVHS Choir folks, they do a fantastic job. > It should not be a problem to have a full blown revision to her in time for Tuesday evening's meeting. 9/16/09: > BJS REVISED IOG and sent to WAH and HMS for their review and comment. > We will make changes to attachments and run rates oncew WAH give the go ahead. 9/22/09: > BJS ran revised rates based on IOG from 9/16/09. > Changes created a reduction in the PP Rates of about $14 pp. > BJS made no changes to Bible Screen Rates or Attachments as their meeting is tonight and then ince we get their final OK on the package inclusions, we can review and make the updates / changes as needed. > BJS emailed to PTP Rev1 to WAH and he will forward to Chris with IOG Rev1 and PPBCC, etc. for tonight's meeting. 11/2/09: > HMS, as this is going to K, please review and proceed as needed. > BJS to mail K prior to leaving for Wedding on Thursday. __X__ HMS __X__ 12/6/09: > BJS mailed CN via USPS 2-day Service and also emailed Invoices and Statements. > Group has already paid $10,000.00 (7/30/09),and has been invoiced for $16,000.00 in june 2009, so BJS proceeded with Invoices accordingly. > BJS emailed files to WAH & JAF as well. > K due 12/23/09 along with $33,753.82. > WAH needs to get Wes on the phone and complete the Fiesta-Val Application. 12/30/09: > rec'd signed Contract. 1/4/10: > BJS mailed counter signed K back to Chris' attention. 3/1/10: > BJS mailed and emailed INV to Chris for David's Site visit Flight, $298.80, due 3/24/10. 4/13/10: > BJS processed form set and Chris had confirmed thast they will only need three (3) coaches, not four as originally contracted. > Total Pax = 119 (101 + 18) > Rms / Pax 23 Q / 92 05 T / 15 05 D / 10 02 S / 02 TOTALS = 35 ROOMS and 119 PAX (101 + 18) > BJS updated BIBLE and IOG accordingly. > BJS placed order for 101 CAV dvds. > BJS reviewed QUOTE as numbers are significantly below minimums. > HMS, as these numbers are now FINAL and GUARANTEED, please review and proceed as needed. Thanks! ____ HMS ____ 4/14/10: > BJS sent IOG and options to Chris (ccd: wayne) since Freestyle Music Park has closed. > Asked for her decision ASAP. > Rates will remain unchanged regardless of her decision. > BJS reviewed QUOTE. 4/14/10: > Per Chris - want NASCAR instead of Carolina Opry. > Sr. Pizza Party = 19 seniors and 2 directors. The band parents have ordered from California Pizza at Market Commons pizza for the remaining students and adults, if that helps in deciding where to get pizza. 4/20/10: > BJS emailed and mailed INV and Statement to Chris. Total due on Account = $22,729.00.
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