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Fri Jan 17, 2014
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Mt. Lebanon High School Band-Orlando, FL-05-14-2010
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OR
Number of
PAX
Youth
Adults
Escorts
DOF
Comps
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Dbl
Trip
Quad
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Sext
Start
Date:
Time:
End
Date:
Time:
Contract
Due
Received
Deposit
Due
Received
Partial Deposit
First Payment
Due
Received
Final PAX
Due
Received
Final Room List
Due
Received
Hotel Info Form
Due
Received
Balance
Due
Received
Contract Status
Under Contract
Canceled
Trip Notes
( Print Note )
( E-Mail Corporate )
970 Miles = 16 hrs non-stop. 3/9/09: > WAH spoke with Louise (Marching Band Director - she is also the Middle School BD). > Orlando, FL > MMDays - 3-Day Premium Park Hopper w/Parade Performance & Workshop. > Numbers include the Choir, so choir needs Stage Performance and Workshop as well. > Budget = $500 - $600 all-inclusive, including transportation. > Needs 5 Comps. > Does not want to stay in Disney. > Needs charter quotes - get three - Anderson, Myers & BMT Used Anderson in the past. > WAH has meeting set for PTP Presentation on Friday, 8:30AM. 3/10/09: > Per WAH, mtg will be next week as director forgot she has District Band this Friday. Exact date & time of PTP presentation mtg TBD. 3/15/09: > BJS completed attachments, then ran rates and did PTP. > BJS emailed to WAH for his review and approval along with all three PPBCC, IOG and Quote Worksheet. > Rates on Bible Screen are the Large Group Discount Rates. > BJS included rates in the PTP for 144 - 155 total pax and then 156 - 168 total pax. > 168 is the max bus capacity if they use 3 - 56s. 3/16/09: > BJS revised Rates and PTP after speaking with WAH, as they really want to include the Disney Water park Option in their 3-day hopper. > BJS updated rates on screen as well to reflect the 3-Day Premium Hopper Pass inclusion. > BJS emailed updated PTP and Revised Quote Worksheet to WAH. 3/25/09: > WAH met with Louise Marino. 3/27/09: > BJS and WAH created revised IOG based on Wayne's meeting with Director. > Emailed to Director for her input - and once we have it, will prepare revised rates & PTP Rev. 1. 4/2/09: > WAH spoke with Louise - here are the changes . . . > Load Coaches and Depart from Mt. Lebanon HS at 1:00 pm. > Add a security guard at hotel each night. > CCIS tour director to meet the group in Orlando. > Everything else the same as original PTP. > She will be on Spring Break the week of 4/6, email PTP to her when completed. > WAH will follow up with her the following week. > BJS will get revised charter quote from the lowest bidder and then complete PTP Rev 1. 4/13/09: > BJS updated IOG and attachments accordingly. > Added Security & Guide On Location in Orlando. > BJS updated rates on Bible screen. > BJS sent revised IOG to Anderson for revised quote. > BJS sent PTP Rev to WAH for his review and input. 6/25/09: > BJS sent email to Louise, need status update and WAH is on vacation. 6/25/09: > Rec'd auto-reply, she is out of state thru 7/5/09. 8/25/09: > WAH got to speak with Louise, they have not yet made their decision and the Choir may join the band, adding another 80 students to the trip. > WAH to speak with her again this Thursday and get particulars so we can redo the quote based onhigher numbers, etc. 9/1/09: > Per WAH conv with Client. > Group has grown to 190 students and 35 adults as the Choir will be accompanying the Band on this trip. > Need 11 total comps. > Wants to DELETE the MMDays Workshop. > Band & Choir will be performing. > Wants to make the Universal 1-day pass a 1-day / 2-park Admission. > BJS sent EM to hotel and Anderson re: larger group size accommodations (20 additional suites) and 5 56-passenger coaches. > BJS updated IOG. > Will wait for confirmation from Hotel and Charter Company before updating rates and preparing PTP Rev. 9/2/09: > BJS completd Rev 3, ran rates, then got new charert quote from Anderson and sent all to WAH. > He is going to try and set up a face to face to try and get this nailed down. > The Highlights of the current revision are all the changes she requested - of course - but the sextuple package, for example, has dropped by $40 and the charter price has dropped $1,344 per coach! Times 5 coaches, that is a savings of $6,720.00 on the busses alone :-) The $40 savings can save as much as an additional $9,000.00 ($40 x 225 pax). > Wow, we are good and this is the type of thing that can set us apart and needs to be pointed out to her in a face to face (if she'll ever let you schedule one)!!! 10/13/09: > BJS sent Fee Preview Weekend EM to Louise to see of that would generate anytype of response as Anderson needs to know whether or not we need the coaches. The K is due to Anderson, with the Deposit on 10/15/09. > Wayne has tried several times to reach her via phone and em, as well as the CD, but no response - very unprofessional of the directors. 10/15/09: . Wayne finally received word from Louise that they have selected another company, as expected. > BJS released rooms at BV Suites and the coaches from Anderson.
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