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Toronto, Ontario, CA,
Torrington, CT, CT
Totonto, CT
Townsend, TN
Towson, MD
Trenton, NJ
Triangle, VA
Tuscaloosa, AL
Tuxedo, MD
Universal City, CA
Upper Marlboro, VA
Vails Gate, NY
Varies, AK
Vaugwa Ontario, CA
Victoria, ON
Vienna, VA
Virginia Beach, VA
Waldorf, MD
Walkersville, MD
Washington, DC
Washington, MD
Washington, NJ
Washington, VA
Washington DC, DC
Washington DC, VA
Washington, D.C., DC
Washington, DC, DC
Washington, DC, MD
Washington, DC, VA
Wellsboro, PA
West Chester, PA
West Grove, PA
West Newton, PA
West Orange, NJ
Westchester, IL
Westhaven, CT
Westminster, MD
Westwood, MA
White Plains, NY
Whites Creek, TN
Wildwood Crest, NJ
Wilkes-Barre, PA
Williamsburg, OH
Williamsburg, VA
Williamsport, PA
Wilmington, DE
Wilmington, NC
Winchester, VA
Winter Park, FL
Winterthur, DE
Woburn, MA
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Worthington, OH
Wright-Patterson AFB, OH
Wytheville, VA
X, PA
York, PA
York Springs, PA
Yorktown, VA
Zainesville, OH
OR
Number of
PAX
Youth
Adults
Escorts
DOF
Comps
Single
Dbl
Trip
Quad
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Sext
Start
Date:
Time:
End
Date:
Time:
Contract
Due
Received
Deposit
Due
Received
Partial Deposit
First Payment
Due
Received
Final PAX
Due
Received
Final Room List
Due
Received
Hotel Info Form
Due
Received
Balance
Due
Received
Contract Status
Under Contract
Canceled
Trip Notes
( Print Note )
( E-Mail Corporate )
Middleburg Heights to Orlando = 1,035 miles = 17 hrs ns 3/9/09: > Kelly Zunic, Ass't Band Director called. > Kelly's email = kzunic@berea.k12.oh.us > Hillary Holthouse, Band Director > Hillary's email = hholtshouse@berea.k12.oh.us > Kelly was Ass't BD at Fitch HS and went on last year's Atlanta Trip. > Very ipmressed with All-Inclusive and all the detail in the Final itinerary. > She was also aware of our plans with Fitch for this year's 2009 Disney trip. > She will fax their FI from the last time they went, it included one day at Universal. > $600 - $700 Budget > Want to fly, but she realizes it is probably too expensive. > Depart Friday and return on Thursday (if they can afford this much). > If they fly, could be a shorter trip. > 4-Day Parker Hopper Pass. > MMDays Parade participation. > Include You're Instrumental Workshop for the time being, know they can delete it at any time and save $25pp. > Every 4th Year Big Trip to Disney. > Water Parks OK / Permissible > Charter Companys - Lakefront Lines, Cleveland Southeast Trailways, Anderson. 3/12/09: > Hilary faxed copy of 2006 Final itinerary. 3/13/09: > BJS sent email to Hilary and copied Kelly thanking her for faxing Final itinerary. 3/23/09: > BJS completed IOG and faxed CQRs. > BJS ran rates, did NOT include Disney Workshop - can add later if they want and budget permits. > BJS emailed IOG and QUOTE to WAH for his input. > WAH to deliver PTP early next week along with Saegertown's two FI Packets. > BJS made attachments and enter rates on BIBLE screen. 4/13/09: > BJS completed PTP, IOG, PPBCC and emailed all to WAH for his review & input, then delivery in one form or another to the client. > Rate Table in PTP included two sets of prices based on 85 - 98 total pax or 99 - 110 total pax with all inclusions being identical. > BJS entered the 99- 110 rates in the Bible Screen since this is where they are expecting their numbers to be . . . 4/20/09: > WAH met with Hilary Holtshouse today 1150 to 1220. Presented proposal. > She seemed very interested. Liked the detail of the PTP and FI. Said she usually has done the FI herself, apparently past company has not done this. > She would like to make the following changes: > Add one security guard per night > Add You're Instrumental and Auxhilirations Workshops to the Package > She is going to look over the PTP and call me. I was very pointed to ask for her business and to ensure that she knew this was a starting point for modifications. > Group has decided not to consider flying - too expensive. 4/20/09: > BJS completed revised IOG, updated attachements & then ran rates. > Updated rates on Bible Screen (increased $36pp). > BJS completed PTP Rev1 and emailed to WAH for him to send on to Hilary. > Also asked WAH to try and get her charter choice, that way we can get her coaches secured. 4/29/09: > WAH spoke with Hilary - ready for K based on PTP Rev1. > K to be mailed by BJS on 4/30/09. > K due 5/8/09 > First Payment, INV #4719, $21,120.00 due 5/22/09. > If these dates are met, per her request, we will honor the 11 month bonus comp guideline. > Charter Choice = Lakefront Lines. 4/30/09: > BJS completed CN and mailed via USPS 2-day service to Hilary's attention. > BJS to forward partially completed MMDays Application later this summer, once the 2010 information is released from WDW. 5/1/09: > Per WAH, Hilary wasn's aware that the deposit would be 1/3 , so she was wondering if she could get Bonus Comps by paying $50pp rather than the 1/3. > BJS & WAH discussed, as well as JAF, and we decided to offer - pay $50pp and get 1 Bonus Comp, pay $100pp and get full compliment of 4 Bonus Comps. 5/2/09: > BSJ emailed Hilary letter accordingly regarding Bonus Comp Modifications. 5/5/09: > WAH spoke with Hilary - she wants to do the $100pp Despoit so she can get the 4 Bonus Comps. > BJS faxed and mailed Advance Deposit INV #4724, $11,000.00 for 110 pax at $100 ea. > BJS faxed and mailed INV #4719 - REVSIED, $10,120.00 for the remaining balance on the 1st Thrid to be due 9/15/09. > Second Third + 50% of charter due: 12/18/09 (INV #4720, $29,011.00 (she already has this invoice in the CN) and then the final payment will be due 2/9/10. 5/7/09: > Rec'd signed K via fax. 5/11/09: > BJS mailed copy of fully signed K back to Hilary's attention. 5/19/09: > Per WAH, Hilary needs an Advance Deposit INV for 85 pax @ $100 each. > BJS revised INV #4724 and faxed to her attention, $8,500.00 due 5/22/09. > She has received deposits thus far from about 35 pax, but the school is going to front her the additional funds and it is for that reason that she needs an INV for the 85 people. > She also sent WAH her deadline schedue for her group as well as the amounts. WAH will need to work through this with her in order to make certain it is accurate. At this point, I don’t think she is charging enough to cover her bus costs and especially if adults are thinking double occupancy. 5/28/09: > Rec'd Advance Deposit Check #204331, $8,500.00 ($100 x 85 pax). 6/10/09: > Hilary called and is expecting another 27 pax in addition to the 85 she has already sent an Advance Deposit for. This will bring her total pax to 112. > She will alert WAH as to when to send the 9invoice for the additional pax, for it wil lhave to be sometime after July 1, 2009 due to closing onf books and new budget year. > BJS updated Bible count accordingly (guessed a breakdown of students and adults). 6/23/09: > HMS, I reviewed IOG this morning and this group needs B-fast at Planet Hollywwod as well as One Day / One Park Ticket to Universal Islands of Adventure, One Universla Meal Voucher for lunch in park. They also have a Dinner at Hard Rock following their day at IOA, just prior to departing for home. The remainder of the trip is all Disney purchase items. Thanks! ____ HMS ____ 7/10/09: > Rec'd Purchase Order # 10000065 from School Board Office for 27 additional participants. 7/13/09: > BJS mailed INV #4744, $2,700.00 for the 27 Additional Participants, due: 7/30/09. Mailed to the Mail School Board office, as directed on PO, at 390 Fair Street, Berea, OH 44017. 8/4/04: > Rec'd check #205832, $2,700.00, INV #4744, PIF. 9/28/09: > BJS mailed partially completed Application to Hilary's attention. 1/20/10: > BJS sent EM to WAH telling him to make sure Director and group asre aware that we will no longer be accepting payments thru TPS after 01/29/10. Also to remind her that all forms are due 01/25/10. 1/25/10: > Rec'd Forms via fax, but need to wait until after TPS deadline of 1/29/10 to process. 2/10/10: > RL was received on 01/25/10. > Total Pax = 104 (86 + 18) > Rms / Pax 11 Sx / 66 01 Qt / 05 04 Q / 16 01 T / 03 07 D / 14 00 S / 00 TOTALS = 24 ROOMS and 104 PAX (86 + 18). > BJS updated IOG & Bible. > BJS placed order for 86 CAV Dvds + 1 moasic. > BJS completed Statement of Account and emailed and mailed. > HMS, as these numbers are now GUARANTEED, please review and proceed as needed. Thanks! ____2/15 HMS ____ 2/11/10: > BJS spoke with Hilary and then reviused Statement of Account. > Scanned and emailed to John, WAH & herself. > John will need to send check to Music Boosters ($1,431.96). > New Balance = $8,001.85 2/23/10: > Rec'd Check for balance of $8,001.85. > Account is PIF.
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