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Toronto, Ontario, CN
Toronto, Ontario, CA,
Torrington, CT, CT
Totonto, CT
Townsend, TN
Towson, MD
Trenton, NJ
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Tuscaloosa, AL
Tuxedo, MD
Universal City, CA
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Vails Gate, NY
Varies, AK
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Victoria, ON
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Virginia Beach, VA
Waldorf, MD
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Washington, DC
Washington, MD
Washington, NJ
Washington, VA
Washington DC, DC
Washington DC, VA
Washington, D.C., DC
Washington, DC, DC
Washington, DC, MD
Washington, DC, VA
Wellsboro, PA
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West Orange, NJ
Westchester, IL
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Westminster, MD
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White Plains, NY
Whites Creek, TN
Wildwood Crest, NJ
Wilkes-Barre, PA
Williamsburg, OH
Williamsburg, VA
Williamsport, PA
Wilmington, DE
Wilmington, NC
Winchester, VA
Winter Park, FL
Winterthur, DE
Woburn, MA
Woodbridge, VA
Worcester, MA
Worthington, OH
Wright-Patterson AFB, OH
Wytheville, VA
X, PA
York, PA
York Springs, PA
Yorktown, VA
Zainesville, OH
OR
Number of
PAX
Youth
Adults
Escorts
DOF
Comps
Single
Dbl
Trip
Quad
Quint
Sext
Start
Date:
Time:
End
Date:
Time:
Contract
Due
Received
Deposit
Due
Received
Partial Deposit
First Payment
Due
Received
Final PAX
Due
Received
Final Room List
Due
Received
Hotel Info Form
Due
Received
Balance
Due
Received
Contract Status
Under Contract
Canceled
Trip Notes
( Print Note )
( E-Mail Corporate )
458 Miles = Salem to Secaucus, NJ = 8 hrs non-stop. 11/2008: > DSC generated RFP at VMEA Conference. 12/5/08: > BJS completed PTP and then ran rates. > BJS emailed to Client with IOG and cover note offering the possibility of staying in NJ and including 2 shows + the concert for significantly less than Manhattan. This would also save money on transportation, for they would be all by coach. > DSC confirmed receipt of PTP with Terry and she liked what she saw at first glance - she will review in depth this weekend and DSC and Terry will discuss further the beginning of week. 12/8/08: > Decided they really need to stay in NJ. > Want the 3 Night Package with 2 Shows + 1 Concert. > Wants Comps at 1 / 10. > Charter Companies to get quotes from = Linkous, Abbott & All-American. > Needs revised PTP and Rates. 12/9/08: > BJS revised IOG and then ran rates based on NJ hotels (Hyatt Place Meadowlands and Best Western Fairfield). > DSC forwarded IOG and Revised Rates to the Client for their decision regarding hotel. > BJS faxed CQRs to 4 companies. > BJS made no changes to attachments other than hotel - will update Bible screen and attachments, etc. once we know which route they are going to go. 12/14/08: > BJS completed Apples to Apples comparison based on what Terry sent DSC and her proposals from Forte Festivals of Mesa, AZ. > BJS included why we are better talking points for DSC to share with client. > BJS completed PTP Revision I and emailed to DSC so she can share with Client. > They are planning to make decision on Tuesday when the choir returns to school from their trip to WDW. > Rates on Bible Screen have been updated ($559), based on 54 total pax (49 + 5 complete comps). These rates include transportation based on 54 passenger coach from Abbott @ $4,000 + DR. > Attachments have not been updated - will do so once we know if we have the job or not. > Will need NLT $150 Deposit by 1/7/09 in order to secure show tickets (they are due to Kevin 12/24 & 12/26; however, I suspect with the holidays, we will be able to get a few more days out of them.). BJS told Debbie to try for $200 pp deposit, but we would need NLT $150pp. 12/17/08: > Per DSC, mail CN to Debbie and she will deliver to client during the holidays. > Include OK to Pays in the CN. 12/29/08: > BJS completed CN and mailed via FXSON to DSC for personal delivery to client later this week. > Due: 01/07/09 (Client was made aware of this when she and DSC discussed K and initial payment amounts). > Included OK to Pays for Phantom, Mary Poppins, & NY Phil Concert ticket orders. They are all due with K & First Payment ($200pp) on 01/07/09. > BJS updated attachments based on IOG in Contract. > BJS also informed DSC that coach is now a 58 passenger coach, just in case they need a few more seats. At this point; however, everything is still based on 54 total pax. > HMS, as this has gone to K and DSC is delivering later this week, please review and porceed as needed. Thanks!!! __X__ HMS __X__ 1/5/09: > DSC delivered CN and client signed K on spot and returned to DSC. 1/8/09: > Rec'd OK to Pays for Phantom, Mary Poppins, & NY Phil Concert. > She requested 70 tickets and we only have 54 on hold. > BJS called DSC and the client mentioned in an email to DSC that she may have even more. > BJS asked DSC to call client this afternoon and see what we should use for a maximum number so we can secure reservations accordingly. > BJS called Abbott and ordered two (2) 54s rathan than the 1 58. > Remember, transportation is included in the CCIS Package Rates on this trip, so BJS has to reprice once we have some idea of count. ____ HMS ____ 1/9/09: > Per DSC, she may have even more than 70, not sure exactly where this stands as far a maximum number to use for count. > BJS explained to DSC that since she is into second coach, for the prices to remain exactly the same, the total pax would need to be 108 (54 x 2) with 10 comps. > Since Kevin said to hold off sending any payment for tickets at this time - until he sees about 70 instead of 54, we will give her a few days to get her numbers settled and then proceed to push for updated count once we see Kevin's deadline. ____ HMS ____ 1/13/09: > Rec'd check #14244, $10,800.00, INV #4671 - PIF (this was for 54 total pax.). 1/14/09: > Per DSC, it looks as if they are going to have no more than 82 total pax. > We do not know the breakdown of students to adults at this point and these numbers are not yet guaranteed; however, this is the client's best guess and feels the number is pretty solid. > BJS gave DSC new package rates based on two 54-passenger coaches and 82 total pax. > BJS contacted BMG and said that 25 rooms should be sufficient since she doing quads for most everyone, including adults. > HMS, please work with Kevin and the NY Phil to see if we can now get 82 seats rather than the 70 you just requested. Once we know this, I will do OK to Pays so we can get it all ordered and paid for. Thanks! ____ HMS ____ 1/23/09: > BJS mailed signed copy of K back to Terry. 2/2 & 3/09: > Rec'd completed Form Set. > Total Pax = 81 (63 + 18) > Rms / Pax 18 Q-Qnt / 73 02 T / 06 01 D / 02 00 S / 00 TOTALS = 21 ROOMS and 81 PAX (63 + 18) > BJS updated IOG and Bible accordingly. > NO DVD for this group. > HMS, as these numbers are now GUARANTEED, please review and proceed as needed. Thanks! ____ HMS ____ 2/11/09: > BJS completed, faxed and mailed Final iNV #4689, $32,940.00 due 2/17/09. 2/25/09: > Rec'd check #14404, $29,000.00. > Balance due on account = $3,940.00. 3/5/09: > BJS updated IOG due to changes in Dallas BBQ location and Ellen's Stardust Diner reservation. > BJS emailed updated IOG to DSC. 3/10/09: > Rec'd check #14443, $3,940.00. > ACCOUNT IS PIF. > Gross Receipts = $43,740.00. 3/23/09: > BJS emailed Final Itinerary to Terry as well as DSC and all the AEs. > Final Packet to either be delivered by DSC or sent directly to school via FX later this week. 3/26/09: > BJS placed order for 63 CAV dvds. > BJS mailed invoice to Client for $630.00. > BALANACE DUE ON ACCOUNT = $630.00. 3/27/09: > BJS mailed FI Packet via FX2DAY for arrival no later than Tuesday, 3/31/09. 5/3/09: > BJS faxed STATEMENT showing total due on account as $630.00.
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