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OR
Number of
PAX
Youth
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Escorts
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Final Room List
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Received
Hotel Info Form
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Balance
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Contract Status
Under Contract
Canceled
Trip Notes
( Print Note )
( E-Mail Corporate )
367 Miles = 6.5 Hrs Non-Stop 7/14/08: > Rec'd PGIF and notes from DSC via fax. > See outline DSC and Kim Hundley worked on in her faxed notes. > NO HRC or NASCAR for meals. > Musicale will be best bet for festival competition, for it is about half the price of Fiesta-val . Needs PTP NLT 8/1/08. 7/31/08: > BJS completed PTP and emailed (and mailed) to Kim and DSC. 8/7/08: > BJS and DSC revised IOG and then BJS updated rates and attachments in system, so Med Times was Thursday PM and Beach Time Friday AM per Client's request. > BJS EM revised IOG to DSC and gave her the rates for the revision. > She will discuss with Kim today. > BJS and DSC also discussed possibility of leaving on Thursday after lunch and checking in at hotel around 9PM Thursday. This would delete Medieval Times and save then about $35pp. DSC will presnt this idea to Kim as well. 8/8/08: > BJS emailed Fun Tours PPBCC to DSC so she can share with Kim. They are the highest of the 3 received. 9/3/08: > Rec'd email from Kim, ready for K, but need to use Venture Tours since Newton is not currently on the VA Beach Approved Carrier List. > Should Newton receive approval, they want to switch back to them if possible. > BJS completed CN and mailed to Kim via USPS 2-day Priority Service. > K, Musicale Application and balance on First Payment all due 9/15/08. > BJS emialed DSC. 11/4/08: > Rec'd signed K via mail along woth check #1370, $1,600.00 toward the balance due on Initial Invoice. > HMS, as this is under K, lets review and proceed as needed. Thanks! __X__ HMS __X__ 1/14/09: > Due to client request, BJS and DSC worked up a 2-nite IOG. > This was necessitated by group's nukmbers being lower than expected and the closingof the HR Park since Musicale, their festival company, was including HR Park as the attraction and all day Saturday's activity. > Musicale is now using NASCAR Speed Park. > IOG is in folder; however, none of the attachments have been changed - we will await client's decision on the IOG changes before making changes in system. __X__ HMS __X__ 2/16/09: > BJS updated attachments in system, as client is good to go with 2-nite IOG and rates as presented on 01/14/09. > BJS also updated rate on Bible Screen, these are based on 32 - 36 total pax. If group is between 27 & 31 pax, rates are in Green Folder and client is already aware of these, so it will be no suprize! 2/18/09: > BJS and DSC spoke after DSC talked with Kim. > Did pricing "What If" only 25 or 26 total pax. > Rates will be same as 27 - 31 totalpax, but comps will be a grand total of 4 ratehr than 6. > BJS updated rates on Bible Screen to start at $395 Quad. > Also extended FPGF due date until 2/27 in an effor tto avoid her use of PCCF. There will be no PCCF accepted. 2/26/09: > Natalia called and spoke with BJS re: tomorrow's extension deadline. > She needs a few more days due to Principal's decision at Tallwood not to allow a few students to go because of grades. > BJS agreed to final extension of 3/4/09, next Wednesday. There will be no changes permitted after that time. > BJS sent email of explanation / confirmation to DSC, Natalia and Kim Hundley. 3/3/09: > Rec'd FPGF< RL, & HIF. > Total Pax = 25 (19 + 6) > BJS and DSC had worked up rates for a 25 total pax scenario on 2/18/09. > Rates are the same as 27 - 31 total pax, but comps will be a grand total of 4 rather than 6. > Rms / Pax 4 Q / 16 2 T / 06 1 D / 02 1 S / 01 TOTALS = 8 ROOMS and 25 PAX (19 + 6). > BJS updated IOG and Bible accordingly. > NO CAV Dvd. > HMS, as these numbers are now GUARANTEED, please review and proceed as needed. Thanks! ____ HMS ____ 3/3/09: > Rec'd check #1376, $7,107.00. > BJS adjusted prior invoices to make all this group's crazy math work. > Believe it or not, ACCOUNT IS PIF. > Gross Receipts = $12,307.00 > Less transportation of $3,962.00.
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