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OR
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Final Room List
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Hotel Info Form
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Contract Status
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Canceled
Trip Notes
( Print Note )
( E-Mail Corporate )
500 mi = about 9 hours NS 10/16/07: > Rec'd RFP via website. 10/17/07: > BJS added info to system. > NYC trip, 45 (35 + 10) > Wants to include Broadway Classroom Workshops - Musical Theatre Song & Movement, Stage Combat, and Stage Make-up. > Also see Hairspray. > Bus or Train are preferred method of transportation. > Budget $300 - 400pp. > Also consider - City Tour, Musical (Hairspray), Concert, Shopping, Museums and historic sites. 10/18/07: > BJS called and LVM with Secretary (they are in teacher's meetings today - no students, so schedule is different than usual). Asked that she call back this morning anytime after 10AM. 10/18/07: > Found about us on the interent. > Very first trip in 20 years of teaching. > New Jersey hotel is fine. > All-Inclusive Meal Plan to start. > Empire State Bldg. > Step-On Tour Guide. > Circle Line Cruise / Harbor Lights. > Very poor area, so they need to be as inexpensive as possible. > Fun Bus, one in Cashoctan, maybe called Muskeegum? Travel On USA (Wellsburg, WV - 304-737-1794). 10/27/07: > BJS completed IOG, then made attachments and ran rates. > BJS completed PTP and emailed to Client. > BJS mailed hard copy in CCIS Folio and pocket folder with pen, AVP info, Reference List, GPS & CAV sheets and DVD sample. Also included luggage tag. > BJS to follow up with her this coming week while I am in FL. 11/1/07: > BJS made follow-up call to Suzanne from Orlando. > Wants to shift forward 1 day if hotel is available (Wednesday / Friday rather than Tuesday / Friday as originally requested. > Also wants to drop the Statge Make-up Workshop and replace it with a tour of Lincoln Center (Susanne confirmed this change on 11/7/07). > Once hotel is confirmed for new pattern, wants us to get charter quotes and should be ready to proceed. > BJS agreed to make changes and confirm as able as soon as I return from FL. > BJS contacted BMG re: date shift. > Will update IOG and attachments once we have confirmation of hotel availability. 11/8/07: > BJS completed, faxed and emailed PTP Revision I. > BJS updated rates on Bible screen. > BJS updated Bible. > BJS updated attachments accordingly. > HMS, please find info on Charter Companies and fax CQRs for 1-47. None of the companies she suggested are in our system, so you may have to search for them on the internet. Here are the three she mentioned. > Fun Bus (not sure where they are based out of . . .) > A company in Cashcoctan, maybe called Muskeegum > Travel On USA (Wellsburg, WV - 304-737-1794). ____ HMS ____ 11/21/07: > Churk Parmiter (bus driver for Morgan HS) He also drives fro Fun Bus. Chuck's number is 740-962-4180. > BJS called Chuck and he has the number for Fun Bus = 1-800-386-2870 (1-800-FUN-BUS0). > $100pp deposit. > K & Deposit due: 12/24/07 11/21/07: > BJS sent the following email > Susanne, Per our conversation earlier today, attached please find the Charter Quotes and Per Person Bus Cost Charts for the two quotes received. In addition to the quotes attached, please be aware that we also contacted Musk and Buckeye Tours; however, neither company had coaches available over your travel dates. Please advise as to your charter company selection sometime next week and I will proceed with your Contract / Group Leader's Notebook when I return to the office on December 3, 2007. Thank you and have a wonderful, safe and restful Thanksgiving! 12/5/07: > BJS sent em to check on charter choice / GPS and ready for K? 12/7/07: > BJS made f-up call - LM with Secretayr - Snow Day Today . . . 12/10/07: > Per Susanne, they did not realize transportation was NOT included in PP Rates, so they are going to have to wait until next year. > Please cancel all as needed. > BJS to make follow-up call in January 2008. 2/29/08: > BJS completed PTP for Spring 2009 trip and emailed to Susanne. 3/4/08: > BJS sent email to Susanne to make certain she received the email and then mailed hard copy to her attention. 3/27/08: > Rec'd email with questions from Susanne, so BJS replied via email. > Charter choice = Fun Bus and Driver request = Chuck Parmiter. 8/13/08: > Nothing more from Susanne except that group is much smaller than expected (she told me that in April) and have not heard from her since - did not sound promising, so BJS marked as prospect and canceled hotel (just in case Jim Clancy was holding anything). 11/4/08: > rec'd request from Susanne - they still want to proceed with this trip over April 29 - May 2, 2009. 11/11/08: > BJS updated IOG and attachments, then secured hotel thru BMG. > BJS completed PTP and emailed to client with Broadway Show List & Selection Form. > BJS faxed CQRs to Fun Bus and Lakefront Lines (Columbus). 11/12/08: > BJS emailed PPBCC for the two quotes to Susanne. 11/13/08: > Rec'd Go to K from Susanne. > Fun Bus is charter choice and they want Chuck Parmiter as their driver. > BJS emailed Susanne - Thanks Susanne, this is great news. I will prepare your Group Leader Handbook and you should have it by the end of next week. Just to give you some idea of deadlines, etc . . . December 12, 2008 Contract First Payment Broadway Show Selection Sheet January 29, 2009 Second Payment February 27, 2009 Final Participant Guarantee Form Room List Hotel Information Form March 13, 2009 Final Balance All of these deadlines, forms, invoices, etc. will be contained in your Group Leader Handbook. As for the First Payment, it will be $100 per person ($100 x 25 pax = $2,500) plus 50% of the Bus Cost ($2,487.50), bringing the total of the First Payment to $4,987.50. I apologize for the amount of the bus deposit; however, Fun Bus requires a deposit of 50% of the total cost of the charter to fully reserve their coach. This is their requirement, not ours. We usually divide the charter cost over the last two payments; however, since they are requiring 50% up front, we will invoice you for the charter service on the First and Last Invoices. Thanks again and I am delighted your group is going to be able to make this trip a reality, I know it has been in the planning stages for quite some time. I look forward to our work together! Do not hesitate to contact me if you have any questions or concerns. > HMS, as this is going to K, please review and proceed as needed. Thanks! ____ HMS ____ 11/18/08: > BJS completed CN and mailed (11/19) via USPS 2-day Priority Service. > K & First Payment Due: 12/12/08 along with Broadway Shwo Selection Form. 12/11/08: > Rec'd signed K. > Rec'd check #1348, $5,687.50, INV #4661, PIF Plus. > rec'd Show Selection Form (in order of preference) = Hairspray (closed), Chicago, Jersey Boys, Phantom, Mamma Mia. There are seeing one show and the budget is $70. > Note accompanying check said that they are expecting 21 students - definite, plus 11 adults definite and the possibility of two more adults, so BJS upped numbers on Bible screen and IOG to 34 (21 + 13). 1/20/09: > rec'd em from susanne - Just wanted you to know that I had my e-mail address changed. I didn't want you to think that Morgan High School was not taking our trip. I got married over the Christmas break. My new e-mail address is: mc-bests@seovec.org Thank you, Susanne Best, Choir Director > BJS updated email address and last name. 1/22/09: > BJS mailed signed copy of K to Susanne. > HMS, as this is now UNDER CONTRACT and Deposit has been received, please review and proceed as needed. Thanks! ____ HMS ____ 1/30/09: > Rec'd check #1369, $5,744.00 INV #4662, PIF+ > Per note accompanying check, they now have 32 total pax (20 + 12). > Adults want to be in Quad Rooms & Director in Single - Forms are not due until 2/27/09. 2/16/09: > BJS faxed and emailed OK to Pay for 34 Chicago tickets. > Due this Friday, 2/20/09 at 12 noon. 2/19/09: > Rec'd OK to Pay for 31 Chicago tickets. 2/27/09: > Rec'd RL & HIF. 3/3/09: > Rec'd FPGF 3/2/09. > Total pPax = 31 (20 + 11). > Rms / Pax 6 Q / 24 2 T / 06 0 D / 00 1 S / 01 > TOTALS = 9 ROOMS and 31 PAX (20 + 11). > BJS updated Bible and IOG accordingly. > BJS placed order for 20 CAV dvds. > HMS, as these numbers are ow GUARANTEED, please review and proceed as needed. Thanks! ____ HMS ____ 3/3/09: > BJS faxed and mailed Final Payment INV #4701, $7,643.50 due 3/13/09. 3/12/09: > Rec'd check #1386, $7,643.50. > ACCOUNT IS PIF. > Gross Receipts = $19,075.00. 4/21/09: > BJS completed Final Itinerary and emailed and faxed to Susanne at the school. > Also faxed partially completed Broadway Classroom Questionnaire for her to complete and return, via fax, directly to Broadway Classroom. > Final Itinerary Packet to be mailked via FX later this week, once Empire State and Circle Line tickets arrive.
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