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Danbury High School Band-Orlando, FL-03-23-2000
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OR
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Contract Status
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Canceled
Trip Notes
( Print Note )
( E-Mail Corporate )
10/20/99: > BJS spoke with Gary, originally interested in Cancun, but air makes it too expensive. > Music Department Trip, 280 Total Pax (250 + 30). > Wants bare-bones Orlando PTP with All-Star Music Festival Competition Participation. Would prefer to stay at Disney All-Star Resort but will consider others ie: Hampton Inn Maingate. Check availability at both and we can present two prices if both are available. We will need approx. 80 rooms, all double doubles. SMP, check with Hampton Inn Maingate. MWL, check with All Star Resort. In both instances, we'd like to check-in on 3/23/00 and check-out on 3/27/00. > Performing groups = Symphonic Band, Concert Band, Marching Band, Full Orchestra, Color Guard, & Concert Choir. > Needs transportation quotes for all bus and then plane with bus. > Air - can fly out of West Chester, LaGuardia, JFK, or Bradley (Hartford, CT). He realizes group will need to be split. > If air, departure is 3/23 & return is 3/27. If bus, departure is 3/22 (evening) and return on 3/27. > BJS to complete Air Charter Quote requests and forward to Witte & Khans. > Danbury to Orlando = 1131 miles, 18.5 hrs n-s. > BJS to complete IOG & Bible. > He had no reccommendations as far as charter companies went. We'll need to get on line and use the on-line yellow pages to get some charter co. names & numbers. > Gary would like to see something as soon as possible. I told him we could get our package to him with the IOG's quite quickly; however, the transportation portion may take a week or more. He understood and looks forward to receiving something. ____ MWL ____ ____ SMP ____ 10/29/99: > BJS shared air quotes with Client. They are comparable to what he was getting elsewhere. I told him if he could get air somewhere elese for less $ to go for it. It sounds as if he probably is going to do that. > He gave me what Florida Festival Tours has quoted with their All-Star Music Festival Competition Participation for $333 Quad.: > 4 nights (Thursday - Sunday) at the Quality Inn Plaza. > 4 Disney Meal Coupons > 3 b-fast at hotel > One specialty b-fast (ie: Disney, HRC, or Planet H-wood) > One Dinner Attraction (ie: Arabian Nights, Medieval Times, King Henry's, etc.) > 2 Director Comp + 1/20 Quad Comp. > $2,300/coach for ground transportation in Orlando > They will arrive by plane on Thursday evening & Fly out Monday afternoon or evening. > Friday, Sunday & Monday are Park Days, Saturday is competition day. > May have also included a lunch such as HRCafe, House of Blues, etc. > He likes our flexibility and sounds as if he would really like to work with us. > We will do PTP w/out round-trip transportation, just local transportation in Orlando (First Class Coach). Get quotes for 6-47's (282 pax) and 5-55's (275 pax). > BJS prepared IOG & Bible accordingly. > Would like to see proposal, via fax, by Friday (10/29) if at all possible!!! > May have to go all-bus, in which case, we will do charter quotes once that determination has been made. ____ MPM ____ ____ MWL ____ 11/2/99: > BJS completed a multiple option PTP (3 different packages) > BJS faxed most pertinent information to Gary at 5:45 pm. > MWL to process and mail PTPs tomorrow am per SOP. Please include the original of my fax as well since it makes commentary on the hotel the festival company is using. > Go ahead and make separate presentation folders for each of the three, being careful not to get them confused (I know I did!) ____ MWL ____ 11/10/99: > BJS spoke with Gary, he would use us if we could produce the flights he is looking for; however, they don't exist! I explained that we could charter a plane, but his budget would not allow such an expense. > Has decided to go directly with Orlando All-Star Festival. > Please cancel all as needed. I apologize for the hard work & time we all put in on this one. I guess we are learning our lesson. ____ MPM ____ ____ MWL ____
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