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OR
Number of
PAX
Youth
Adults
Escorts
DOF
Comps
Single
Dbl
Trip
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Sext
Start
Date:
Time:
End
Date:
Time:
Contract
Due
Received
Deposit
Due
Received
Partial Deposit
First Payment
Due
Received
Final PAX
Due
Received
Final Room List
Due
Received
Hotel Info Form
Due
Received
Balance
Due
Received
Contract Status
Under Contract
Canceled
Trip Notes
( Print Note )
( E-Mail Corporate )
9/7/07: > Want to do the same trip, but would prefer not to have them do everything at exactly the same time. > Will need to be set up as two separate trips / files in TPMS. > Want to use any one of the San Antonio Children's Choir directors for their Clinician and the availability of their dates can determine the trip dates. Either May 9 & 10, 2008 or May 16 & 17, 2008. > Clinic will be a single 90-minute clinic and each school will perform a few numbers and they will do a few combined numbers as well. > Total combined pax = 125 (90 Students + 35 Adults). > Tanglewood ES is the slightly larger and more afluent school. > BJS broke 90 students in 40 for Daggett & 50 for Tanglewood. > BJS divided 35 adults into 15 for Daggett & 20 for Tanglewood. > Daggett = 55 (40 + 15) > Tanglewood = 70 (50 + 20) > Much of the same as their trip in 2006, but DELETE Ripleys and ADD a trip to the Top of the Needle. > Keep River Cruise. It can be at the same time, but separate boats for each school. > Sea World rather than Fiesta Texas (obviously all together on Saturday). > Charter quotes as before, one driver was kinda scary (quite old gentleman - drove really fast and frughtened the director and some of the parents). > Will use GPS for payments. 9/18/07: > Jerri called to check on PTP, BJS said we were awaiting date confirmation from CCSA. 9/18/07: > BJS has dates confirmed, so he sent EM to both Jerri and Robyn . . . Dear Jerri & Robyn: GOOD NEWS!!! I just got off the phone with Marguerite McCormick, Director of the Children's Chorus of San Antonio and she has agreed to conduct a clinic with your ensembles on Friday, May 9, 2008 from 2:00pm - 4:00pm. Please Note: You will needs to provide your own accompanists and she will need copies of your clinic repertoire by mid-March. Now that the clinic has been set, we will continue with our planning for the remainder of your trip. I will forward your Pre-Trip Planning Proposal as soon as it is complete. Do not hesitate to contact me in the interim if you have any questions or concerns. Thanks and have a great Tuesday, 10/3/07: > BJS emailed PTP and IOG to Jerri's attention. > Copied Robyn as well. > Will EM charter quotes as soon as received. 10/4/07: > BJS mailed hard copy of PTP in CCIS Pocket Folder with CCIS Folio, luggage tag, pen, AVP info, GPS info, CAV info and sample. 10/4/07: > BJS emailed both charter quotes to Jerri. 10/9/07: > BJS emailed Jerri & Robyn to see if they arer ready to proceed. 10/15/07: > BJS updated Jerri's email address. > BJS sent email to Marguerite to see if she was able to do clinic from 3 - 5 rather than 2 - 4 as we originally discussed. Jerri is concerned they might be late if they start it at 2pm. To be continued . . . 10/15/07: > BJS alerted Jerri and Robyn to the fact that the clinic is now 3 - 5 rather than 2 - 4. > Once we get the go to K, we will adjust IOGs and attachments. 12/3/07: > BJS completed GPS Rate Worksheet with Jerri on phone. > Set Deadlines. > She has a number of folks who will be paying by check to their PTA rather than participating in Fund Raiser, so she will have them register on line with GPS and then send along check from PTA with list of who is to receive credits. > She will also have Robyn call me tomorrow so we can do the same. > HMS, as this is going to K, please review and proceed as needed. BJS planning to work on K this weekend. Thanks! ____ HMS ____ 12/15/07: > BJS completed CN and mailed via FXSON, including GPS Sheets, etc. > K due 12/28/07, First Payment due to GPS 01/11/08. > BJS sent email to Jerri to let her know it would arriva Monday and that the dates have been adjusted in their favor. 12/27/07: > Rec'd signed Contract. > HMS, as group is UNDER CONTRACT, please review and proceed as needed. Thanks! ____ HMS ____ 1/3/08: > BJS mailed fully signed copy of K to Client. 1/8/08: > BJS spoke with Jerri, she is expecting her numbers to be higher than planned, as she already has deposits from 75 people, not including herself, the principal, and assistant principal. > BJS went ahead and updated IOG & Bible numbers to 78 (55 + 23) since this is such a significant increase. > BJS looked at the hotel block and it appears to be OK (she would like a 2-BR Suite for herself if able). > HMS, due to this significant increase, please review and make certain we are OK with everything on your end. Thanks! > The folks who will not fit on the one bus (57 passenger), will go by car - she does not need a second coach (good thing, cause I don’t think they have any left). > She will also send first payment to GPS in a single check and include list of who is to be credited with what. BJS reminded her that they will all have to be registered on the site prior to the amounts being credited. __X__ HMS __X__ 2/12/08: > Rec'd check #2010, $5,180.00. 3/11/08: > Rec'd FPGF< RL & HIF. > Total Pax = 81 (50 + 31) > RMS / PAX 9 Sx / 54 5 Qt / 25 0 Q / 00 0 T / 00 1 D / 02 0 S / 00 TOTALS = 15 ROOMS and 81 PAX (50 + 31) > BJS updated IOG and Bible accordingly. > BJS placed order for 50 CAV dvds. (3/13/08) > HMS, as these numbers are GUARANTEED, please review and proceed as needed. Thanks! __X__ HMS __X__ 3/13/08: > BJS called several charter cos looking for another coach for this group since they are 24 pax over capacity. > Finally found a 36-passenger coach at CowTown Charters, so BJS faxed CQR and Mark is providing quote. 3/17/08: > Per Jerri, they cannot afford the second coach, so overflow will drive by car. 3/25/08: > Rec'd check #2025, $2,642.50. > Balance due on INV #4568 = $1,549.50. 4/17/08: > BJS faxed and mailed STATEMENT OF ACCOUNT. > Balance Due = $5,855.00. 4/25/08: > Rec'd check #2039, $5,855.00 foor Balance in Full. > Gross Receipts = $20,014.00.
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