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Toronto, Ontario, CA
Toronto, Ontario, CN
Toronto, Ontario, CA,
Torrington, CT, CT
Totonto, CT
Townsend, TN
Towson, MD
Trenton, NJ
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Upper Marlboro, VA
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Varies, AK
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Waldorf, MD
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Washington, DC
Washington, MD
Washington, NJ
Washington, VA
Washington DC, DC
Washington DC, VA
Washington, D.C., DC
Washington, DC, DC
Washington, DC, MD
Washington, DC, VA
Wellsboro, PA
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Williamsburg, OH
Williamsburg, VA
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X, PA
York, PA
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OR
Number of
PAX
Youth
Adults
Escorts
DOF
Comps
Single
Dbl
Trip
Quad
Quint
Sext
Start
Date:
Time:
End
Date:
Time:
Contract
Due
Received
Deposit
Due
Received
Partial Deposit
First Payment
Due
Received
Final PAX
Due
Received
Final Room List
Due
Received
Hotel Info Form
Due
Received
Balance
Due
Received
Contract Status
Under Contract
Canceled
Trip Notes
( Print Note )
( E-Mail Corporate )
6/13/07: > For 2008 . . .Depart 9AM on Thursday, to Mt. Vernon, lunch at Mt. Vernon, then to Hotel for check-in. Stay at hotel for evening, Dinner with $10 Meal Credit at / near hotel. They'll spend the evening at the hotel / pool, etc. > Total Pax = 25 (21 + 4). > DSC to check on his intentions as far as Bonus Comps and June 15th Deadline. 6/15/07: > Per DSC, he is not planning to take advantage of the early sign bonus comps. 8/14/07: > BJS discussed count with DSC and she feels confident that using 25 (21 + 4) as the total pax is the way to go. He dropped to 25 on or around 6/13/07. 9/5/07: > BJS competed IOG, made attachments, faxed CQRs, ran rates and then prepared PTP. > DSC is meeting with Brian tomorrow at his school. > BJS emailed PTP and IOG to DSC so she can prep and deliver. > BJS will forward charter quotes as thy are received. 9/6/07: > BJS called DSC and LVM on cell phone with quote from Atlantic Coach. 9/12/07: > BJS emailed Client and DSC PPBCC for the three quotes received. Newton is by far the lowest. > Asked Brian to get choice to DSC ASAP so we can go to K. 11/5/07: > Per DSC, go to K. > Will use GPS. > Newton is their charter choice (1-46). 12/19/07: > BJS completed CN and mailed via FX SON for delivery on 12/20/07. > CN included GPS information. > K and first payment due 01/18/08. > HMS, as this has gone to K, please reviewa nd proceed as needed. Thanks!!! __X__ HMS __X__ 1/17/08: > Because of 1pm lunch reservation at Mt. Vernon on the first day of trip, BJS made departure time 8:45am rather than 9. This should give them sifficient time to get to Mt. Vernon for the 1PM reservation. > BJS updated IOG and Bible screen accordingly. > HMS, at some point closer to the trip, you will want to alert bus company to this change. Thanks! __X__ HMS __X__ 01/28/08: > Per DSC, Brian will fax signed copy of K today. > $ will be forth coming. > Wants to pursue the Baseball game in Baltimore since there is NO game in DC that night. > HMS, please check with Orioles re: tickets rates and avaialability. > HMS, please call Sandy at Newton Bus Service and see what, if any increase, there will be in the bus rates due to this change. Time frames are relatively the same, it is just the few added miles since the game is in Baltimore rather than DC. Thanks! __X__ HMS __X__ 01/31/08: > BJS alerted DSC that the Orioles game is SOLD OUT so we will need another option for Saturday night. Maybe Dinner Theatre or Medieval Times . . . She will share with client and see how he wants to proceed. 1/31/08: > Rec'd signed K via fax. Still awaiting deposit, it may be slowed due to our decision not to let this group use GPS since their final payment would be near the deadline. 2/1/08: > BJS mailed fully signed copy of K to client. 2/1/08: > Per DSC, other options in light of no baseball games: ESPN Zone, Medieval Times, or Dinner Theatre. She will speak with Client and see how he wants to proceed. 2/15/08: > Per DSC conv with client on 2/14/08, client has to CANCEL since they cannot afford the coach cost with such a small group. > We have a signed K, but never received any type of deposit. > BJS explained to her that there would be fees involved and we will let her know how much as soon as we hear from hotel, etc. > BJS called and LVM for April at hotel telling her to cancel, and then BJS faxed copy of K marked CANCEL. > HMS, please cancel all as needed & have Newton Bus Service apply the $309 deposit we paid for this charter on 12/20/07 to the Hickory HS Choir Charter, #100120. Thanks! > AND THEN, client called back today and students ar eup in arms that trip has been canceled and they want to make it work. > DSC is playing phone tag with Brian Cox and they are going to make some changes in an effort to not have to cancel. > BJS called hotel and told them to hold off on cancellation and they will call back on Tuesday to see where it stands. > BJS told HMS to do nothing until we see what is going to happen with this group. 2/29/08: > Trip is a go. > Rec'd check #1851, $3,060.00 toward First Payment. Balance due on INV #4575 = $1,576.33. > HMS, as this group is now UNDER CONTRACT and funds have been received, please review and proceed as needed. Thanks! __X__ HMS __X__ 4/21/08: > Rec'd RL, HIF, FPGF, etc. on 4/9/08. > Total Pax = 20 (17 + 3) > Rms / Pax 2 Q / 08 3 T / 09 1 D / 02 1 S / 01 TOTALS = 7 ROOMS and 20 PAX (17 + 3). > BJS updated Bible and IOG accordingly. > Due to lower than projected numbers, no CAV dvd. > BJS will also look at meal credits and other itmes since lower numbers. > HMS, Saturday night activity is ESPN Zone in Washington. There is no baseball game in DC and I they did not want to travel to Baltimore for an Orioles game, so we have $35 budget for a meal and play card of some sort at ESPN Zone. BJS upodated IOG, but did not update attachments. > HMS, as these numbers are now GUARANTEED, please proceed as needed - Thanks! ____ HMS ____ 4/28/08: > BJS deducted Security from package and by doing so, no rate changes were necessary due to lower than projected numbers. Everything stays the same, just no hotel security. > BJS faxed and mailed final Inv & Statement, total due on account = $8,805.00. > BJS delted security attachment. > BJS placed order for 17 CAV dvds. 5/16/08: > Rec'd check #1903, $8,805.00. > Account is PIF. > Gross Receipts = $11,865.00.
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