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Toronto, Ontario, CA
Toronto, Ontario, CN
Toronto, Ontario, CA,
Torrington, CT, CT
Totonto, CT
Townsend, TN
Towson, MD
Trenton, NJ
Triangle, VA
Tuscaloosa, AL
Tuxedo, MD
Universal City, CA
Upper Marlboro, VA
Vails Gate, NY
Varies, AK
Vaugwa Ontario, CA
Victoria, ON
Vienna, VA
Virginia Beach, VA
Waldorf, MD
Walkersville, MD
Washington, DC
Washington, MD
Washington, NJ
Washington, VA
Washington DC, DC
Washington DC, VA
Washington, D.C., DC
Washington, DC, DC
Washington, DC, MD
Washington, DC, VA
Wellsboro, PA
West Chester, PA
West Grove, PA
West Newton, PA
West Orange, NJ
Westchester, IL
Westhaven, CT
Westminster, MD
Westwood, MA
White Plains, NY
Whites Creek, TN
Wildwood Crest, NJ
Wilkes-Barre, PA
Williamsburg, OH
Williamsburg, VA
Williamsport, PA
Wilmington, DE
Wilmington, NC
Winchester, VA
Winter Park, FL
Winterthur, DE
Woburn, MA
Woodbridge, VA
Worcester, MA
Worthington, OH
Wright-Patterson AFB, OH
Wytheville, VA
X, PA
York, PA
York Springs, PA
Yorktown, VA
Zainesville, OH
OR
Number of
PAX
Youth
Adults
Escorts
DOF
Comps
Single
Dbl
Trip
Quad
Quint
Sext
Start
Date:
Time:
End
Date:
Time:
Contract
Due
Received
Deposit
Due
Received
Partial Deposit
First Payment
Due
Received
Final PAX
Due
Received
Final Room List
Due
Received
Hotel Info Form
Due
Received
Balance
Due
Received
Contract Status
Under Contract
Canceled
Trip Notes
( Print Note )
( E-Mail Corporate )
> Nashua, NH to Williamsburg, VA > 620 Miles > 10.5 hrs Non-Stop. 7/30/07: > Wants Festival Participation - BJS to prepare comparison sheet - no preference. > Two Bands (Concert & Jazz) > Four Choirs (Jazz Choir, Concert Choir, Freshman Choir, Mixed Choir) Would prefer not to compete against one another. > Clincis at W&M Saturday AM (9-11). Run simultaneously & they will be in Busch by 11:30 AM. > Spirit of Norfolk Dinner Cruise Thursday PM. > Tour of Colonial Willaimsburg (on own - on Thursday AM). > All-Inclusive Meal Plan but wants to see option with no meals en route and lunches on own. > Charter Companies = Premier Coach (Rutland, VT - mention Bob Cuniff / Galloway Tours), The Coach Company (Plaistow, NH), Concord Trailways. > Before 8/20/07 use home mailing address. 8/7/07: > BJS called and LVM on cell #. > Want to discuss Great Wolf Lodge for hotel. Want to make sure students & school system will be OK with a water park hotel. 8/15/07: > Spoke with Sophia, she loves the idea of the Great Wolf Lodge and even suggested just spending Thursday afternoon and evening at the Lodge;s water park and then doing the Spirit of Norfolk Cruise on Friday following the competition performances. > If this doesn’t work out due to Spirit of Norfolk schedule, she suggested coming back Friday afternoon / evening following performances. Dinner can then be at the hotel. > BJS told her we would work with Spirit of Norfolk to see if they can do the Friday night cruise and then proceed from there. > Hope to have full blown PTP to her in 1-week or less. 8/29/07: > BJS completed IOG and reviewed festival options. > MF, Fiesta-val, Musicale, MSF & MITP all work. FOM does NOT as it is a Saturday / Sunday festival that particular weekend. > Music Festivals is the best deal of the major festivals at $95 & $60. Fiesta-val is $120 & $70. 8/31/07: > BJS emailed PTP, IOG, Premiers PPBCC and AVP sheet to Sophia. 9/4/07: > BJS mailed PTP packet in pocket folder with pen & CAV dvd. 9/6/07: > Sophia called to see if PTP was complete as she has not yet rec'd. > BJS explained that it had been sent. > BJS forwarded to her home email address: santerre@verizon.net > She will send other charter suggestions as we one have one quote since The Coach Co and Concord are SO. 9/7/07: > Per Sophia, ready for K. > Premier Coach is her choice. > Fine with PTP as presented. > HMS, as this is going to K, please review and proceed as needed. Thanks. __X__ HMS __X__ 9/26/07: > BJS completed and mailed CN FXSON. > Included Music Festival Application as well as 1st and 2nd Payment Invoices., #4520, $50,781.50 due with K on 10/12/07 and #4521, $71,669.00 due 01/24/08. 10/10/07: > Sophia called and she has excellent feel on numbers and would like revised invoices. > Total Pax = 210 (190 Students + 20 Adults). > BJS faxed Revised Invoices and inlcuded street address for mailing on Moonday. They are sending $25,000 on Monday and then another $28,000 or so the first week of November. > BJS faxed REVISED INV #4520, $38,828.60 due 10/12/07 and #4521, $55,538.60 due 01/24/08. 10/16/07: > Rec'd check #1348, $25,000.00 toward first payment invoice #4520. 11/5/07: > BJS prepared and mailed revised Contract Pages and Revised 1st & 2nd Payment Invoices. > These needed revised due to count changes and rate changes since they are now getting the LGDR rather than the XL GDR. > BJS went ahead and updated BIBLE with updated counts - eventhough numbers are not yet guaranteed, since we have dropped from 275 to 210, I thought it was best to go ahead and do this at this time. > BJS also reduced room block and dropped one of the charter busses since they will only need 4 instead of 5. 11/7/07: > Rec'd check #1355, $13,828.60. > Balance due on First Payment INV #4520 = $2,104.60. 11/26/07: > Rec'd signed K. 1/14/08: > BJS mailed fully executed copy of K to Client. 1/25/08: > Sophia called and she needs a dummy invioce for 1 adult package Double + plus bus = $920 (name = Cynthia Dudley re: Spec. Ed. 1/29/08: > BJS faxed and mailed DUMMY INV as requested above then removed from Qbooks. 2/15/08: > Rec'd check #1423, $50,000.00 as next payment toward trip. 3/14/08: > Rec'd FPGF to confirm numbers on RL & HIF rec'd 3/4/08. > Total Pax = 192 (173 + 19) > Rms / Pax 30 Qt / 150 05 Q / 020 01 T / 003 09 D / 018 01 S / 001 TOTALS = 46 ROOMS and 192 PAX (173 + 19). > BJS updated Bible and IOG accrodingly. > Group will receive 17 comps since they were based at 1 / 10 paid. > BJS placed order for 173 CAV dvds. > HMS, as these numbers are now GUARANTEED, please review and proceed as needed. Thanks! ____ HMS ____ 3/17/08: > BJS faxed and mailed Final INV #4604, $36,063.60 + STATEMENT. > Total due on account = $45,811.40. 3/31/08: > Sohpia called and did not realize they would be charged for occupancy types other than quints and doubles. > BJS explained and she was fine. > We discussed some changes to RL so there would not be so many quads and triples. > BJS to confirm with hotel that we can make a few sextuples. 4/1/08: > BJS called and LVM for Sophia, we can make some sextuples, so please call me with changes. 4/2/08: > Sophia called and BJS marked changes on RL. > Total Pax remains 192 (173 + 19); however, room total = 44 rather than 43. > BJS prepared, then faxed and mailed updated Final Invoice & STATEMENT. > Total due on account = $44,800.40. 4/8/08: > BJS mailed 2 CCIS coolers as thank you gifts to Sophia. 4/8/08: > Per Sophia, she needs to delete a student who has paid her nothing. > BJS explained that we would do what we could to help her out here, but cancellation fees would apply and if we already ordered it, we could not return it. She is fine with this. > Total Pax = 191 (172 + 19) > BJS marked Room List accordingly and then faxed Revision to the hotel. > REVISED Rms / Pax 03 Sx / 018 30 Qt / 150 01 Q / 004 01 T / 003 08 D / 016 00 S / 000 REVISED TOTALS = 43 ROOMS and 191 PAX (172 + 19). > BJS updated Bible and IOG accrodingly. > Group will receive 17 comps since they were based at 1 / 10 paid. > BJS revised CAV order to 172 (already paid for 173, so we will apply credit to another yet to be paid group). > BJS faxed revision to Music Festivals as well, their deadline for any changes is 4/11/08. > HMS, do what you can here and let me know what all we can and cannot adjust down. Thanks! ____ HMS ____ 4/15/08: > BJS emailed Final Itinerary to Sophia and DSC. > FI Pack to be sent via FX on Wednesday for arrival NLT Friday. 4/16/08: > Rec'd check #1448, $44,331.65. 4/21/08: > Rec'd Receipt Form from Sylvia. 4/22/08: > BJS called Sylvia and she is Good to go! Very impressed with everything. 6/10/08: > Rec'd check for fuel surcharge, $1,474.76. > Account is PIF. > Gross Receipts = $134,635.01.
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