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Torrington, CT, CT
Totonto, CT
Townsend, TN
Towson, MD
Trenton, NJ
Triangle, VA
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Tuxedo, MD
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Washington, MD
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Washington DC, DC
Washington DC, VA
Washington, D.C., DC
Washington, DC, DC
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X, PA
York, PA
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Zainesville, OH
OR
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Trip Notes
( Print Note )
( E-Mail Corporate )
7/10/07: > Sarah called and spoke with BJS. > Performance / Clinic & Workshop Opportunities. > Would like to perform and or clinic both Friday & Saturday. > Band (90) & Orchestra (25). > Jeff directs both groups. > Darren Ishimatsu (Ass't Director). > Generally no cross overs since orchestra is a string orchestra. > Will most likely be just one band (not a concert band & symphonic). > Broadway Show > Concert (Jazz at Lincoln Center or NY Phil). > Empire State Observatory. > Circle Line Cruise > Sunday AM activity if time permits, but doesn’t want to be rushed getting to airport. > Radio City Tour. > Check on Music History Tour > Shopping! > NYU / Washington Square area. > HRC, Rosen's, Angel's, O'Casey's - no chinese! > Budget: $525 ($175/24-hour period) + transportation. > Back to school date end of August. > Sarah Epstein, Trip Coordinator 1118 Emerson Street, Palo Alto, CA 94301. > itssarahe@aol.com > 650-321-8332 (home) > 650-814-2432 (cell) > 650-322-8332 (fax) > She is thinking of one Performance Clinic for the Band and one for the Orchestra (90-minutes ea) and then an Auditioning Clinic / Workshop for the students combined. > Performance Opportunity at IBM Atrium. 7/19/07: > BJS mailed CCIS folio and thank you letter to Sarah along with luggage tag, pen, reference lsit, CAV info and AVP sheet. Told her we'd have something to her I nthe next few weeks for her review. 7/24/07: > BJS sent email to Sarah re: flight info from Sheli Sterk. 7/30/07: > BJS rec'd email from Sarah, they want to go ahead and hold these flights. > BJS mailed INV #4493, $5,120.00 to Sarah's attention for Airline Deposit of $40/seat. 8/14/07: > BJS sent the following email along with an IOG so we have a starting point . . . Sarah: I have attached a preliminary IOG (Itinerary Outline Graph) for your group's up-coming trip to New York City. Once you have had an opportunity to review the IOG, please give me a call so we can discuss the items included and any changes you may wish to make. The IOG is really packed due to the number of items you would like to include and the relatively short time you will be in New York. We have some options we can discuss, but at least this gives us a good starting point. I have a hold on space for your group at the Crowne Plaza Meadowlands Hotel, have your group on the required calendars for Friday's Noon Concert at the IBM Atrium (connecting the IBM Center and Trump Tower), the Performance Clinics for the Band & Orchestra as well as the Auditioning Workshop. I also checked earlier this afternoon to see if the alternate airlines have released their schedules for your travel dates and unfortunately, as of yet they have not. We will continue to work on this in hopes of finding more attractive rates and schedules. Remember, the refundable deposit for the American seats currently being held, $5,120.00, is due in our office no later than Monday, 8/20/07. I mailed an Invoice for this deposit to your home address on 7/30/07. Information can be found below on the offerings at Lincoln Center - a New York Philharmonic Concert as well as two possible Jazz at Lincoln Center options. As the Jazz items were both somewhat church related, I wanted you to see the concert descriptions so you'd have some particulars on the two different programs. Once we have a chance to discuss some of the various options and the concerts, etc., we can quickly complete your group's Pre-Trip Planning Proposal. This document will include per person rates and a complete list detailing all package inclusions, menus, etc. Please give me a call at your convenience (800.432.5095). I look forward to hearing from you soon! Sincerely, Bryan J. Stevenson, President CCIS, Inc. New York Philharmonic Leonard Slatkin, Conductor Lang Lang, Piano Program to include: Tan Dun: Piano Concerto (World Premiere: New York Philharmonic Commission) Stravinsky: The Firebird (complete) For additional information on this particular New York Philharmonic program, please use the following link: http://nyphil.org/attend/season/index.cfm?page=eventDetail&eventNum=1284&seasonNum=7 Jazz at Lincoln Center OH HAPPY DAY: Edwin Hawkin & the Eric Reed Quartet Your sanctified song rouses the souls of the god-fearing and the non-believing. Your worldly songs—swinging and resonant yet informed by the spirit—resound with hope and goodwill. Join four-time GRAMMY®-winner Edwin Hawkins as he testifies to the eternal power of the jazz standard with "My Funny Valentine" and more, and righteously stomps "Oh Happy Day," "The Comforter Has Come" and other gospel hits with pianist Eric Reed, featuring Willie Jones III on drums and Gerald Cannon on bass. Jazz at Lincoln Center Abyssinian 200: A Celebration You seek glory from any pew, not just the last. So you build your own house and you worship with dignity. You lead without fear. You give hope, throwing your healing arms around the darker third of Manhattan and sending souls swirling to the heavens like Dizzy Gillespie solos. Raise your voice and sing as the Rev. Dr. Calvin O. Butts, III and Wynton Marsalis embark on an historic, hand-clappin', tambourine-slappin' celebration of the 200th anniversary of The Abyssinian Baptist Church with a new Marsalis commission performed by the Jazz at Lincoln Center Orchestra and the Abyssinian Choir. 8/20/07: > Rec'd Airline Deposit check #1215 from Boosters, $5,120.00. 9/11/07: > Would like to have Sunday's flights as close as possible. > Thursday is OK as is. > Replace Rosen's Deli with another lunch Joe Dimaggios or Juniors or someplace different. > Likes NY Philharmonic concert - keep that! > Friday, Delete Auditioning Clinic, keep performance clinic and extend them by 30-minutes and then add the remianing 30 to lunch & shopping. > She'll email Show Selection Form by end of this week. > Ready for full blown PTP once these changes are made. > BJS to check on pool at hotel. Sarah said their website listed an outdoor pool. 9/12/07: > BJS checked and hotel does have an outdoor pool. > BJS revised IOG per conversation with Sarah on 9/11/07. > BJS updated attachments accordingly. > HMS, need full blown PTP in approx. 1 week - even though we hae not yet given them a price, they are committed to using CCIS so please review and proceed as needed so I can make certain the PTP rates are solid. Thanks! ____ HMS ____ 9/25/07: > BJS sent emailt o Sarah re: other flight options. Asked for her input and then we will proceed as she directs. 9/26/07: > Sarah called and spoke with BJS re: Jet Blue options. > BJS emailed her questions on to Sheli, she responded, and then I sent qnswers to Sarah. > We will await her answer prior to proceeding. 9/27/07: > Per Sarah, hold off on the Jet Blue flights, she wants to wait until Southwest opens their schedule before doing anything else. > BJS promised her the PTP with 24-hours. 9/27/07: > BJS returned Jeff's call, he wanted to talk about the clinic - BJS and he discussed and he is good to go, just awaiting the official PTP from BJS. > I told him he'd have it within 24-hours. 9/28/07: > BJS made some changes on IOG to help with Budget. > Change from O'Caseys Dinner at $35 to Mickey Mantle's nice dinner at $29. BJS did NOT change attachment. > Deleted John's Pizza for lunch on Friday and replaced with $10 Meal Credit. BJS DID change this attachment. > Made Times Square Group Photo a picture opportunity with individual purchase option rather than included. > HMS is checking with Brandon on their show choices and what we can do for their budget. (It appears as if $50 would work for Phantom, so BJS used $50 in PTP budget). > BJS ran rates and then completed PTP and emailed to Sarah and Jeff. > BJS mailed hard copy to Sarah in Pocket Folder with AVP Sheet, CAV Sheet, GPS info sheet, Reference List & Equipment Rental Quote Request Form. __X__ HMS __X__ 10/02/07: > BJS LVM for Sarah re: Ground Transportation. > Ballpark guestimate only of $3800 -$4300 / coach. Hoping we can stay below the $1000pp package. > Should have actual per coach amount from Campus on Wednesday. 10/22/07: > Per Sarah, eveything went well with student deposit requests. > They rec'd around 105 $200 non-refundable deposits from students and are expecting around 11 adults or so. Maybe a few more to come in today. > She was conderned about numbers and I told her she was so close to DOF, etc. no need to worry at this point - no need to guarantee untll FPGF is due or airline seat release dates. > Also needs to know what capacity the coaches are since she is clore to the broder on either 2 or 3 coaches. We discussed possibility of high passenger van or public transportation, etc. BJS to call Campus and see what they are proposing as far a coaches / capacities and we'll go from there. Once this is determined, they are ready for K. 11/6/07: > Per Sarah, numbers are remaining pretty constant at 116 (105 + 11). They may have one additional student but are really not expecting any more. > BJS told her based on these numbers that we have requested two (2) 60-passenger coaches from Campus and BJS will forward rates as soon as received. > BJS checked with S-west to see if they have there dates open as of yet and they are opening schedule on Thursday 11/8/07. 11/7/07: > Sarah emailed again, numbers are now at 120 (109 + 11). > They have closed registration for the trip and will accept no more since their Campus Coach capacity is 120. 12/4/07: > Sarah called and we discussed contract numbers versus the 120 she is expecting, etc. > BJS told her not to worry, FPGF and RL will determine final numbers and they are not due until 2/4/08. > She is good to go! 12/5/07: > BJS faxed (and emailed) OK TO PAY for 120 Spamalot tickets. > Due back in our office NLT Friday, 12/7/07. 12/5/07: > Sarah called as soon as she received the fax, we discussed and she will sign and reutrn via fax this afternoon. She wanted to make certain we had enough in the budget to cover the cost of the tickets (and we do). 12/10/07: > BJS replied to Sarah's em re: frequent flyer miles for ticket redemption - cannot use miles since this is part of a group block. 12/14/07: > Rec'd check #1227, $35,855.06. 1/14/08: > Rec'd signed K and sencond payment check, #1231, $37,855.06. > BJS mailed fully executed copy to Sarah's attention. > Rec'd check #1231, $35,855.06. 1/22/08: > BJS emailed Passenger Manifests and Terms & Conditions from Witte to Sarah. > Due back to CCIS NLT 2/4/08 and back to Witte NLT 2/11/08. 1/30/08: > Jeff called for BJS and LVM. 2/3/08: > Rec'd FPGF< RL & HIF via fax, as well as Airline Passenger List / Manifest. > Total Pax = 120 (109 + 11) > Rms / Pax 23 Q / 92 05 T / 15 06 D / 12 01 S / 01 TOTALS = 35 ROOMS and 120 PAX (109 + 11) > BJS updated IOG and Bible accordingly. > BJS placed order for 109 CAV dvds. > HMS, as these numbers are now GUARANTEED, please review and proceed as needed. Thanks! ____ HMS ____ 2/28/08: > BJS completed Final Invoice #4596, $37,400.88 due 2/25/08. > Faxed and mailed to Sarah's attention. > Per Sarah's request, BJS will do a separate invoice for equipment rental once we have the director's final decisions. 3/4/08: > Per Sarah, the three frequent Flyer-less Group 2 participants will be Ramin David Barghi, Maria Lim & Stephen Lim. 3/13/08: > BJS emailed clinicianm bios to Sarah and copied the two directors. 3/18/08: > BJS mailed INV #4607, $2,600.19 to Sarah's attention for Instrrument Rental. 3/31/08: > Sarah called . . . > She mailed check for rental this morning and check for balance was mailed on Friday, 3/21/08 . . . Still not here, please keep her posted in the next day or two if we do not receive. > Wanted to go over check-in procedure at airports, so we did and she was fine. 4/3/08: > Per Sarah, the original check mailed 3/20/08 was received back at her house today, undeliverable, mangled envelope and torn postage . . . > BJS repsonded that it was good to know it is not floating out there somewhere. > She mailed replacement check this AM. > BSJ mailed large box with Airline pcakets and three CCIS blankets to her attention via FX 2-day Service for arrival NLT Monday. > BJS to email FI on Friday and mail remainder of FI packet materials via FX SON for Monday arrival at her home. 4/3/08: > Jeff called, wanted to now what ot would cost to rent drum set for performance on Friday at IBM Atrium as well as snare for use both Friday & Saturday. > BJS emailed Ian and got rates, then emailed to Jeff's attention for his answer. > Jeff also said that Orchestra was only 13 players so he'd like to have the second clinician critique the band for the second hour - orchestra will only need one hour and they will break the band clinic time into an hour for Concert Band and then an hour for Symphonic Band and the 2nd Clinician (Tim) can also work with Symphonic Band. 4/4/08: > BJS emailed FI to Sarah. > BJS mailed remainder of FI Packet (main portion) to Sarah's attention via FX SON for Monday arrival. 4/8/08: > Rec'd check #1247, $37,400.88. > Rec'd check #1240, $2,600.19 4/29/08: > BJS mailed INV #4615, $247.50 for drum set rental to Sarah's attention. 5/9/08: > Rec'd check #1250, $247.50 (Drum Set Rental). > Acoount is PIF. > Gross Receipts = $121,078.69.
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