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Toronto, Ontario, CN
Toronto, Ontario, CA,
Torrington, CT, CT
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Townsend, TN
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OR
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Final Room List
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Hotel Info Form
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Contract Status
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Canceled
Trip Notes
( Print Note )
( E-Mail Corporate )
5/29/07: > FOM in Myrtle Beach the weekend he wants. > FOM will accept all of his groups. > FOM was $85 & $35 in 2007, so go up to $90 & $40 for 2008. > Will use Dixie Stampede as their Awards Dinner. (arrive 6:45pm, pre-show @ 7:40, Meal at 8PM and Awards at 9:40pm). > Aynor HS is Band & Choir Performance Site at this time. > Mirror the trip that Kempsville Band did in April 2007. 6/5/07: > BJS completed PTP and emailed to Jeff. 6/6/07: > Rec'd email from Gary Beckly, PTP looks great and they wanted to get on board so they'd receive the 5 bonus comps. > BJS sent on to DSC so she can handle correspondence and go thru Bonus Comp / Deposit / GPS info. 6/6/07: > DSC spoke with Gary and he did not seem interested in GPS; although, Jeff was excited about it when I spoke with him in mid-May! > Gary said they were able to send $3 - $4,000 by June 15th, but could not send 1/3 per person. > DSC told him she'd check woth BJS and we would see what we can work out. > Both DSC and BJS agree that $3 - $4,000 is not sufficient for all 5 bonus comps. > We decided that BJS would call Jeff (rather than Gary), email him a GPS Rate Worksheet so we could go through it together and offer the following: - Pay $4,000 by June 15th (this would then be shown as an advance deposit on the GPR Worksheet) and then have the remainder of the group, less rising Freshmen, register with GPS and make their 1st Payment by July 15, 2007. By doing so, they would receive the five bonus comps. In-coming Freshmen would have until September 15, 2007 to make their initial payment and then a late fee would be assessed after that time. 6/7/07: > BJS emailed Jeff Rate Worksheet and called and LVM asking him to call so we could discuss making it work so they'd receive all five bonus comps. 6/7/07: > Jeff called and he thinks my plan to get all five bonus comps sounds great - couldn’t imagine why Gary wouldn't be in favor of it. > We started through Rate Worksheet but he said Gary knows transportation number and may even want to have GPS include it in their totals. > Suggested BJS call Gary so we can get this done! 6/7/07: > BJS called Gary and LVM, then sent the following email. . . Gary: Per my voice message a few minutes ago, I have spoken with both Debbie Clements and Jeff Rutherford regarding the Bonus Comps and Deposit for your group's up-coming trip to Myrtle Beach. I believe we may have a workable plan for your group to receive all 5 Bonus Comps, even though the Boosters are unable to send the entire initial payment at this time. Debbie mentioned that the boosters were prepared to send $3,000 - $4,000 by the June 15th deadline. If these monies are in our office by the 15th of June, and your individual trip participants could make their initial payment via Group Payment Service, Inc. (www.grouppaymentservice.com) by July 15th, I would go ahead and give your group all five of the Bonus Comps. Obviously, the rising Freshmen would not be expected to make their initial payment until September. We introduced GPS as a pilot program this past season with seven groups and it was extremely well received. GPS is a convenient, online payment service for trip participants using Visa & MasterCard. GPS can even account for individual and booster fund-raising efforts. As the group leader, you will have 24/7 access to your group's payment information, including printable reports. GPS also emails payment reminders 7-days in advance of your group's due dates. Please give me a call at your convenience so we might discuss this option. I have attached a Group Payment Service Rate Worksheet for our use. Jeff and I started through the Worksheet this afternoon; however, he said you and I should work together to complete the Worksheet. I look forward to your call. 6/8/07: > BJS called and spoke with Gary - he is still not keen on the GPS idea but will share it with his board. Not sure he really understands how it works, but whatever, did not want to discourage him from using CCIS > We decided on the following . . . - BJS will complete CN and forward to Jeff so he has it early next week. - Boosters will send $2,000 by June 15th. - Balance of 1st Payment will be due September 15. - BJS will give 4 Bonus Comps if these deadlines are met. By doing so, they will receive a total of 7 comps in all, 3 from package and 4 via bonus comp program. 6/25/07: > Rec'd check #2497 from Boosters, $2,000.00 as advanced deposit in order to get some Early Sign Bonus Comps. Will be applied to the First Payment INV. 8/21/07: > BJS reviewed IOG, PTP and attachments. > BJS email K to DSC with supporting documents. > BJS completed CN and mailed to client via USPS 2-day service. > Due 9/14/07 along with balance on First Payment INV #4497, $19,032.50. > Also included Seconf Payment INV #4498, $21,032.50 - due 01/17/08. > Partially completed FOM Application was also included and asked to be returned on 9/14/07 with K. > HMS, as this has gone to K, please review and proceed as needed. Thanks! __X__ HMS __X__ 9/10/07: > Rec'd email from Gary . . . Hi Bryan, I have a question about the deposit. We had talked back around the first of June about this. However, I had deleted many old emails here at work and unfortunately the ones about the trip were included. I remember us discussing a deposit of around $15,000 and that we could not swing that amount then, but would be able to in September. We sent a deposit of $2,000 in June with the balance due in September, which made me think we would owe about $13,000 this month. Mr. Rutherford just told me we owe $19,000 this week. Wow, that was sticker shock! We are looking at 130 people going on this trip (hopefully more) and have requested deposits from all of $100 by this week, which would give us $13,000. So far we have only received 60% of that. We anticipate it to come through within the next week or two. I have not checked with the choral dept. to see what they have collected on their end. So my concern is was I wrong on the balance due this month? Can we work this out? Could you please get back with me today if possible? We have our booster board meeting tonight and I’d like to have some answers for the group by then. You can email me here up to 5:00 pm or call me on my cell phone. Our meeting starts at 6:00 pm. Many Thanks! BJS REPLIED, after speaking with DSC - Gary: Thanks for the email. I reviewed my client log from our last conversation on June 8, 2007. We agreed that if the boosters would send $2,000 in June, the balance of the First Payment would be due on September 14th, in order to qualify for 4 Early Sign Bonus Comps, giving you a total of 7 Comps in all. I received a check for $2,000 on 06/25/07. The amount of the First Payment, INV #4497, is $21,032.50, of which we have received $2,000.00, leaving a balance due of $19,032.50. Copies of the Invoices are contained in the Group Leader's Notebook which was sent to Jeff on 8/21/07. I am not certain where the $15,000 came from, for the trip total is divided into three equal payments and both Debbie and I have reviewed our notes and see no mention of this particular amount. Regardless, in order to keep things as close to our agreement as possible and fair for all of our clients, we would ask that you send an additional $15,000, postmarked by September 14, 2007, with the remainder of the balance due on INV #4497, $4,032.50, to be received in our office no later than October 1, 2007. I appreciate your understanding and cooperation. Do not hesitate to contact me if you have any additional questions or concerns. Thanks, Bryan 9/17/07: > Rec'd signed K. > Rec'd check #2534, $15,000.00 from Band Boosters. 10/01/07: > Rec'd check #2537, $4,032.50 from Band Boosters. > First Payment INV #4497 - PIF. 1/10/08: > BJS mailed signed copy of signed K to Jeff. > Emailed DSC to let her know it was here. > Rec'd check #2621, $21,032.50 from Band Boosters. > Second Payment INV #4498 - PIF. 2/5/08: > DSC called BJS, Jeff and Tom Law would like site visit Feb 15 & 16, 2008. > BJS called Mechelle re: Site Visit Feb 15 & 16, 2008. > She can comp the visit and made reservation. > Conf # = 488129 > BJS mailed check to Jeff for Breakfasts at hotel for he and Tom Law, Choir Director. > DSC has given him the conf. Number and they are going to drive. 2/18/08: > Rec'd FPGF, RL, HIF & CCIF. > Needs 3 rooms / night for the drivers. > Total pax = 155 (125 + 30) > Rms / Pax 29 Q / 116 03 T / 009 15 D / 030 00 S / 000 TOTALS = 47 ROOMS and 155 PAX (125 + 30) > BJS updated IOG and Bible accordingly. > BJS placed order for 125 CAV dvds. > HMS, as these numbers are now GUARANTEED, please review and proceed as needed. Thanks! ____ HMS ____ 2/28/08: > BJS faxed and mailed Fin al INV #4594, $19,201.00 due:2/29/08. > BJS also faxed copy to DSC. 3/4/08: > Rec'd band booster check #2629, $19,201.00. > ACCOUNT IS PIF. > Gross receipts = $61,266.00. 3/13/08: > BJS mailed FOM forms to Jeff with instructions to review with Tom, complete as needed and return to FOM as directed. 4/7/08: > BJS emailed FI to Jeff's attention. > BJS mailed three (3) CCIS coolers as thank you gifts to Jeff's attention, one each for him, Tom (Choir) and Gary (Boosters). > Complete FI packet to mail via FX later this week. 4/9/08: > BJS processed FI packet for shipment via FX on Thursday, 4/10/08 to arrive on Friday, 4/11/08 - SON. 4/14/08: > Moved Ripley's to 10AM on Thursday. I was to be on Friday, but they were a bit rushed on Friday AM so we moved it to Thursday. > Jeff emailed PCCF, new numbers = 143, 116 + 27. > BJS updated CAV order.
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