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OR
Number of
PAX
Youth
Adults
Escorts
DOF
Comps
Single
Dbl
Trip
Quad
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Sext
Start
Date:
Time:
End
Date:
Time:
Contract
Due
Received
Deposit
Due
Received
Partial Deposit
First Payment
Due
Received
Final PAX
Due
Received
Final Room List
Due
Received
Hotel Info Form
Due
Received
Balance
Due
Received
Contract Status
Under Contract
Canceled
Trip Notes
( Print Note )
( E-Mail Corporate )
225 miles / 4 hrs non-stop 12/ 01 & 04/06: > Leave school on Thursday, 4/19/07 around 7 or 8 am. > Return home Saturday late afternoon or early evening. > Festival for 3 choirs and 1 orchestra. > One additional performance location for choir & orchestra if possible. > Busch Gardens (at least 6 hours in park). > Outlet shopping > Other suggestions, per Beth > Historic tour, latern tour, awards lunch / dinner, Jamestown, authenric dinner, etc. > Total pax = 90 (80 + 10) > Comps at 1 / 10 so chaperones will not have to pay. > Likes Hunt Valley - get multiple quotes. 12/19/06: > BJS emailed IOG to Beth for her input - > Rec'd following response - Peter (OD) is away until Friday at the American Band Director's (or something like that) convention, and then we are off until Jan 3. However, I will try to sit down with him before that. We will need a ball-park price to send the proposal to Baltimore County central office for approval. The itinerary looks good. No performance at Bruton Parish, I guess..... Thanks again, and we will get back to you ASAP! peace, Beth > BJS responded - Thanks Beth. I will go ahead and put together a full-scale Pre-Trip Planning Proposal based on the IOG you reviewed. I will also request charter quotes from Hunt Valley and several other carriers. Unfortunately,the Bruton Parish opportunity is not going to work out this time. I will be in touch soon! 1/3/07: > Rec'd email from Beth, Peter is fin ewith IOG. Had a few questions which BJS responded to via email. > BJS secured hotel. > BJS completed IOG, made attachments, ran rates and then completed PTP. > BJS emailed with IOG & PPBCC, then faxed and mailed USPS 2-day as well. 1/4/07: > Rec'd EM from Beth - Thanks for the new info. We do need to get this trip to $400 or below per student! Also, although my chaperones paid last year, the tradition in the instrumental dept. here is that chaperones do not pay. I asked Peter to think about that, but meanwhile, please see what you can do to get the price down. We would like to stay with quad occupancy for the kids. Could we let one of the historic tours go, perhaps Jamestown? Also, the meal vouchers (en route, Merchant's Square, and Busch Gardens) can go. Although it is nice to support Hunt Valley Motor Coach, which is local, we are happy to go with the cheaper bus line. I appreciate your letting us know you won't be around next week. I'm pretty booked this week with school, auditions for our spring musical here, and opening a new professional show next week. Yesterday I left home at 7:00 AM and returned at 11:00 PM. (I'm sure you know the drill!) So talking on the phone before your departure may be tricky. But, email is good! Also, any info on the "Student Dinner Theater?" 1/5/07: > BJS prepared PTP REV1 based on her suggestions and deleted Student Dinner Theatre in order to save the most. > BJS emailed and mailed formal PTP Rev1. > Made no changes to attachments, just rates and IOG. > BJS will need to make changes to attachments and Bible once we know how they are going to proceed. > Wants coaches from Krapf's. 01/12/07: > Rec'd em from Beth - OK, I think this is it: > We would like to put back the dinner theater on Thursday evening, but let Jamestown Settlement go. > We will go to the outlets earlier (3:00) on Friday, and ask the students to return to their hotel rooms by 6:00. > We do have some money to contribute from our fund-raiser and other donations, so we are still hoping to keep the final cost per kid under $400 after that. Peter and I are compromising and charging the chaperones $200 each. > Our formal proposal to Baltimore County requires that we attach a copy of the cancellation policy. Could you possibly fax that over ASAP? Otherwise, we are all ready to submit that. Although I can't imagine they would not approve this trip, the sooner we get the proposal in, the better. 01/16/07: > BJS responded via em that he would send contract notebook based on her direction from 01/12/07. > BJS also emailed copy of standard contract template for her to send on to the county for approval. 01/25/07: > BJS revised IOG, rates and attachments based on Beth's email from 01/12/07. > BJS made comps 1 / 15 paid rather than 1 / 10 since they are asking the adults to pay $200 each rather than letting them go completely free. > BJS updated Bible Screen accordingly. > HMS, as this is going to K, please review and proceed as needed. BJS hopes to mail K on 01/27 or 01/29/07. Thanks! __X__ HMS __X__ 01/30/07: > BJS complted CN and mailed via FX PON for Wednesday arrival. > K & First Payment due 02/09/07. 2/23/07: > BJS sent email re: Performances on Friday eveing rather than Saturday AM. > BJS said we would move Captain George's Dinner reservation to 8:45 and delete the Ghost Tour altogether. They are keeping the Colonial Wmsbrg tour earlier on Friday, just dropping the Ghost Tour. > Savings of $9.00 per person. > BJS updated IOG and emailed to Beth. > Moved Shopping time at Outlets to Saturday AM. > BJS updated his attachments as able, but did not delete the Ghost Tour or change any of HMS's attachments. > HMS, please review and make changes as needed. Thanks! __X__ HMS __X__ 3/3/07: > Rec'd K, Deposit, FPGF, RL & HIF all via overnight mail. > Check #6967, $9,000.00 INV #4433 - PIF. > Beth also called to alert me that there may be a few additional adults and I said that I would not process forms until all numbers were finalized. 3/9/07: > Rec'd final numbers via PPCF and Revised Chaperone Room List. > Total Pax = 93 (80 + 13) > Rms / Pax 2 Qt / 10 16 Q / 64 02 T / 06 06 D / 12 01 S / 01 TOTALS = 27 ROOMS and 93 PAX (80 + 13). > BJS updated Bible & IOG accordingly. > BJS placed order w/ CAV for 80 dvds. > HMS, as these numbers are now GUARANTEED and we have signed K and Deposit from group, please review and proceed as needed. Thanks! __X__ HMS __X__ 4/3/07: > BJS mailed (2) coolers. 4/3/07: > BJS Faxed and mailed Final Inv. #4474, $30,050.00 due 3/5/07.
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