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Toronto, Ontario, CN
Toronto, Ontario, CA,
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Townsend, TN
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X, PA
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OR
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Start
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Time:
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Contract
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Deposit
Due
Received
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Due
Received
Final PAX
Due
Received
Final Room List
Due
Received
Hotel Info Form
Due
Received
Balance
Due
Received
Contract Status
Under Contract
Canceled
Trip Notes
( Print Note )
( E-Mail Corporate )
ALL PREVIOUS CORRESPONDENCE IN FILE 10/4/99: > BJS completed IOG & Bible. > Needs 55-passenger coach from Schrock, please secure regardless of rate. > Will be doing Fiesta-val Competition in Lakeland - all activities, including awards, on Friday. They include no attractions, just competition, Awards Ceremony & Dinner / Dance. > Try Hampton Inn - Maingate, if not, Homewood Suites. > We will need Disney 1-day Park Admission info, since they are not entering park via MMDays of festival company. I believe the Universal Studios & Cypress Gardens rates are already in system, excluding meal information at Cypress Gardens. Do they have a Meal Coupon? If they do, it may work best. > Client will make their own arrangements for overnight on Sunday in Florence, SC. Her uncle owns a TreeTop Inn there. B-fast Monday am will also be handled by the Client. > At client's request, BJS faxed IOG to Client for inclusion in Field Trip Application needed for Principal's approval. > DSC has scheduled PTP mtg for Tuesday, 10/13/99 @ 12:30 pm. __X__ MPM __X__ __X__ MWL __X__ 10/12/99: > BJS completed PTP. MWL processed and DSC to deliver on 10/13. 10/13/99: > Per DSC mtg with Client > Saturday, leave for home after dinner. > Delete Disney entirely. > Delete two hotel nights - One in Orlando and one in SC. > Will arrive school very early afternoon on Sunday. > BJS revised IOG & Bible. > We will need a re-quote from Schrock. __X___ MPM __X__ 10/18/99: > DSC provided completed Fiesta-val Application for Marcey. > We'll hold until contract & deposit are received prior to forwarding to Fiesta-val. > BJS completed Revision I. > MWL to process per SOP. Fax this afternoon & standard mail (.55) in 9 x 12 envelop. > Fax copy to DSC as well. __X__ MWL __X__ 11/1/99: > Per DSC, ready for contract. > As this is going to Contract, please review and confirm all as needed. > Contract to mail NLT 11/9/99. __X__ MPM __X__ __X__ MWL __X__ 11/13/99: > BJS completed Contract Packet. > MWL, please process and mail per SOP NLT 11/15/99. > Contract & Deposit due: 12/10/99. > As this has gone to Contract, please review and confirm as needed. Thanks! _X___ MWL __X__ __X__ MPM __X__ 12/6/99: > BJS prepared INV# 2509, $8,099.00 Due: 1/6/00. > MWL processed & mailed 12/7/99. 12/13/99: > Received Signed Contract & Deposit Check #1003, $2,200.00 > As this is now under contract, please review and confirm as needed. __X__ MWL __X__ __X__ SMP __X__ __X__ MPM __X__ 1/4/00 > MWL mailed FPGF Reminder Letter today. 1/31/00 > Recv'd First Payment check# 1006, $8099.00. > Finally arrived from woman in Ohio. (MWL will send a thank-you-note this week.) 2/1/00 > Faxed FPGF reminder today. 2/8/00 > Recv'd FPGF, Rooming List and Hotel Info Form today. > Total Pax = 46 (37 + 9) > Rms / Pax 07 Q / 28 03 T / 09 03 D / 06 03 S / 03 TOTALS = 16 Rooms & 46 Pax. > BJS revised IOG & Bible based on these guaranteed numbers. > As these numbers are now guaranteed, please review, confrim & order accordingly. Thanks! _X___ MWL __X__ __X__ SMP __X__ __X__ MPM __X__ 2/9/00: > BJS prepared, faxed & mailed Statement & INV # 2601, $8,339.00. Due: 2/18/00. > MWL, please complete processing per SOP. _X___ MWL __X__ 2/23/00: > BJS received email from June. One student (male) has just dropped out of school and will not be going in the trip. > BJS revised IOG & Bible based on the new number = 45 (36 + 9) > June wants to revise Room List. > BJS responded via email on 2/24 and told her to call with the name of the student and we could work on room list together. BJS would then revise Final Invoice, including cancellation fee. > As this number has changed, please review, confirm & order as needed. MPM, please hold off on sending the hotel the Room List until she calls and gives me the name, etc. I believe the actual number of rooms may change. > She also mentioned a day trip to DC or Baltimore for her Treble Choir including a Clinic. I suggested Baltimore in my response. We will discuss further when she calls. __X__ MWL __X__ ____ SMP ____ __X__ MPM __X__ 2/25/00: > BJS spoke with June re: Room List. She will revise page 3 today, her boys page, and fax it to us by the end of the day! > BJS with then revise Invoice & Room b-down accordingly. __X__ MPM __X__ 2/28/00: > BJS - please have director confirm on their Letterhead that we have their "Travel Planners" and making all the arrangements for their trip. This is for Universal Studios. ___X____BJS____X_____ - MWL will create Letterhead & letter. 2/28/00: > BJS processed revised Room List. Total pax, as stated above is 45 (36 + 9). Bible & IOG are correct. > Rms / Pax 9 Q / 36 0 T / 00 3 D / 06 3 S / 03 TOTALS = 15 Rooms & 45 Pax. > Please review, confirm & order as needed. Thanks! > BJS will revise Final Invoice accordingly. __X__ MWL __X__ __X__ SMP __X__ __X__ MPM __X__ 2/28/00: > BJS prepared, faxed & mailed REVISED INV #2601. Total due = $8,017.50. Due: 02/18/00. > MWL, please process per SOP. __X__ MWL __X__ 3/20/00 > Recv'd check #1012, $8,017.50, Final invoice #2601---PIF. 3/23/00: > BJS mailed (USPS) cameras, gift and Meal Credit Check via standard USPS mail. 3/24/00: > BJS completed Final Itinerary. > BJS faxed advanced copy of Itinerary to client. > Please process per SOP. > Complete Packet needs to be FedEx'd on Monday, 3/27 IF Wet'n Wild tickets are complete. IF NOT, find out when and how they were sent and we'll make our mailing decision on Monday afternoon. > Please forward to all involved vendors, etc. as needed. Thanks! ____ MWL ____ ____ MPM ____ ____ SMP ____ 3/28/00 > Per MWL, June recv'd her stuff---will be faxing receipt form. > She had some questions... > 1) She and a few of her students are on special diets for med reasons---is there a vegetarian menu option at Wet n' Wild? > 2) Dress Code for Fiesta-butt buffet?---casual. > 3) Between Cypress Gardens and Lakeland Civic Center, where are they to change?---place at the Civic Center to change (restrooms, if nothing else). > MPM---1. > MWL will get answers to 2 & 3. _____MPM_____ __X___MWL___X__
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