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Toronto, Ontario, CN
Toronto, Ontario, CA,
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Totonto, CT
Townsend, TN
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Washington, D.C., DC
Washington, DC, DC
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X, PA
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OR
Number of
PAX
Youth
Adults
Escorts
DOF
Comps
Single
Dbl
Trip
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Sext
Start
Date:
Time:
End
Date:
Time:
Contract
Due
Received
Deposit
Due
Received
Partial Deposit
First Payment
Due
Received
Final PAX
Due
Received
Final Room List
Due
Received
Hotel Info Form
Due
Received
Balance
Due
Received
Contract Status
Under Contract
Canceled
Trip Notes
( Print Note )
( E-Mail Corporate )
388 Miles = 7 hrs nonstop 10/4/05: > Orchestra - one ensemble (String Orch) > Band - Concert Band only. > Transportation: Crown Coach (Memphis) is their preference, would like 2 other qoutes. > No festival company preference, wants orchestra specific judges. > CNN Studio, World of Coke, MLK Center, Stone Mountain (maybe), ASO Concert (maybe). > Likes idea of All-Inclusive. > She will speak with BD to make certain we are bidding the same thing. Will also discuss the festival co and specific inclusions, etc. and email me as much as she can later this week. 10/11/05: > Any festival will work. > Band Director wants include ESPN Zone and be sure to include Stone Mountain. > Sunday AM, MLK Center. > Prefers to perform on Friday based on Festival choice. > Needs PTP ASAP. > Does not want to do Play, Concert or Musical. > All-Inclusive Meal Plan. > Full Breakfast is a must, really like Embassy Suites. 10/31/05: > BJS completed IOG, faxed CQRs, then made attachments and completed Rates & PTP. > BJS EM and mailed to client. Charter quotes to be forwarded upon receipt. 10/31/05: > Rec'd quote from Gray Line & EM to Pam with PPBCC. 11/1/05: > Rec'd quote from Coach USA & EM to Pam with PPBCC. 11/1/05: > BJS EM final charter quote to Pam. Asked her to confirm receipt of all three quotes as well as PTP which I EM yesterday. > Encouraged her to make charter selection ASAP so I can get coaches secured as well. 11/1/05: > Rec'd confirmation EM from Pam. 11/3/05: > BJS placed follow-up call to Pam. > LVM. 11/8/05: > Add new Aquarium, may want to replace Stone Mountain with the Aquarium. > She is leaning toward our package. Hopes to have answer to us by the end of the week. 11/16/05: > BJS hasn't heard from Pam, so he did up PTP Rev1 showing inclusion of Georgia Aquarium rather than Stone Mountain Park, then emailed to Pam with updated IOG & PPBCCs. 11/16/05: > Rec'd VM from Pam, they have selected CCIS for this year's trip!!! > She will call back this afternoon to discuss a few minor changes. > BJS sent thank you email and gave her schedule of when I will be at my desk for the next two days. 11/18/05: > BJS called Pam, LVM. Need to make the minor changes she mentioned on Wednesday and confirm her charter choice. 11/18/05: > Spoke with Pam. > Wants to have Friday's Dinner after their Competition Performances (1 Orchetsra and 1 Band). > Would like to be able to go back to the hotel to change after World of Coke, prior to going to competition site. > Wants to include the Church Bombing Memorial in Birmingham on the way back Sudnay afternoon, so long as it is free. Dinner with then be "on own" and they will arrive home later Sunday evening. > BJS will need to check into this and then see what the charter company says as well. No need to contact Client before preparing K unless rates will change. > Wants coaches from Crown Coach. > Group may number closer to 125 - 135; however, we agreed to keep it with three coaches and 165 max total pax since she was unsure where it might fall and in consideration of coach capacities. She may want more parents to go than originally planned in order to fill upt he 3rd coach. > BJS will need to update IOG and attachments accordingly, once finding out about Birmingham stop. 11/21/05: > BJS called Pam & LVM re: no change I charter quote so long as they are home by 8PM. > Also left info on Civil Rights Institute visit Sunday afternoon. Asked that she confirm this with her Principal and get back to me ASAP so I can complete Contract Notebook. > BJS went ahead and added to system, then updated IOG and attachments, etc. > HMS, as this is going to K, please review and proceed as needed. Thanks! > BJS hopes to mail CN NLT Wednesday, 11/23/05. __X__ HMS __X__ 11/25/05 (26): > BJS completed CN and mailed FX SON. > K & Deposit due 12/16/05. 12/12/05: > Rec'd MITP Application. > BJS faxed to MITP. 12/16/05: > Rec'd signed signature page of K via fax. > BJS faxed updated Address info to their office of procurement as requested by Pam and her financial secretary. 12/19/05: > Rec;d check #8236, $7,500.00 toward Deposit INV #4261. Balance due on INV = $3,750.00. 12/22/05: > Rec'd signed hard copy in mail. > BJS mailed fully signed copy back to Pam's attention. > HMS, as this is now Under Contract and the majority of the Deposit has been received, please review and proceed as needed. Thanks! __X__ HMS __X__ 1/26/06: > BJS spoke with Pam, she has decided that she does NOT want to offer anyone a "hotel-less" package. > Made change from 3-56s to 2-56s and 1-36 from Crown Coach (148 cap) > BJS to forward rate once received. > She has a feeling numbers will be closer to 120 - 130 range. BJS said we would most likely reduce comps to two (2) rather than adjust pp rates once FPGF is due in March. > BJS didn't realize she already had two sets of rates in PTP (150-165) and 140-149. > BJS sent email telling her these PTP rates would apply. If less than 140, we'll adjust, if necessary, via comps. > BJS emailed charter rate (savings of $636). 3/2/06: > Rec'd check #8335, $15,000.00. > Deposit INV now PIF. > 50% INV has balance of $13,033.50. 3/10/06: > Pam called, will fax RL, etc. on Monday, 3/13/06. 3/13/06: > BJS updated IOG to reflect performance schedule. 3/21/06: > Rec'd FPGF, RL & HIF via mail. > Total Pax = 116 (100 + 16) > Rms / Pax 00 Sx / 00 03 Qt / 15 21 Q / 84 00 T / 00 06 D / 12 05 S / 05 TOTALS = 35 ROOMS and 116 PAX (100 + 16) > BJS updated IOG, Bible and CAV order accordingly. > Rates will also need adjusted since numbers are below any of the options we presented in PTP. > HMS, as these numbers are now GUARANTEED, please review and proceed as needed. Thanks! __X__ HMS __X__ 3/21/06: > Pam called to make sure we had the forms, also needs me to create a dummy invoice showing 9 comps for chaperones. She will pay the amount due on the actual invoice, it is just a dummy for her bookkeeper. 4/5/06: > Pam called and spoke with BJS, needs to make one of the adult dbls two adult singles. > Total Pax is unchanged = it remains at 116 (100 + 16); however, this results in one additional room at hotel. > BJS marked Room List accordingly. > REVISED Rms / Pax 00 Sx / 00 03 Qt / 15 21 Q / 84 00 T / 00 05 D / 10 07 S / 07 TOTALS = 36 ROOMS and 116 PAX (100 + 16) > BJS mailed Final INV #4322 as well as Statement. Total due on account = $28,148.00. > Also mailed DUMMY INV, per her request, showing 9 comps. BJS then deleted this invoice from Qbooks. 4/25/06: > Rec'd school check #8398, $23,148.00. > Balance due on account = $5,000.00. > BJS faxed and mailed Statement to Pam's attention. 5/2/06: > BJS sent email re: ESPN Zone menu selection. 5/5/06: > BJS emialed FI to Pam, then sent packet via FXSON (2 boxes). 5/9/06: > Rec'd Receipt Form via fax. 5/15/06: > Rec'd check #8453, $5,000.00. > Account is PIF.
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