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Toronto, Ontario, CA
Toronto, Ontario, CN
Toronto, Ontario, CA,
Torrington, CT, CT
Totonto, CT
Townsend, TN
Towson, MD
Trenton, NJ
Triangle, VA
Tuscaloosa, AL
Tuxedo, MD
Universal City, CA
Upper Marlboro, VA
Vails Gate, NY
Varies, AK
Vaugwa Ontario, CA
Victoria, ON
Vienna, VA
Virginia Beach, VA
Waldorf, MD
Walkersville, MD
Washington, DC
Washington, MD
Washington, NJ
Washington, VA
Washington DC, DC
Washington DC, VA
Washington, D.C., DC
Washington, DC, DC
Washington, DC, MD
Washington, DC, VA
Wellsboro, PA
West Chester, PA
West Grove, PA
West Newton, PA
West Orange, NJ
Westchester, IL
Westhaven, CT
Westminster, MD
Westwood, MA
White Plains, NY
Whites Creek, TN
Wildwood Crest, NJ
Wilkes-Barre, PA
Williamsburg, OH
Williamsburg, VA
Williamsport, PA
Wilmington, DE
Wilmington, NC
Winchester, VA
Winter Park, FL
Winterthur, DE
Woburn, MA
Woodbridge, VA
Worcester, MA
Worthington, OH
Wright-Patterson AFB, OH
Wytheville, VA
X, PA
York, PA
York Springs, PA
Yorktown, VA
Zainesville, OH
OR
Number of
PAX
Youth
Adults
Escorts
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Start
Date:
Time:
End
Date:
Time:
Contract
Due
Received
Deposit
Due
Received
Partial Deposit
First Payment
Due
Received
Final PAX
Due
Received
Final Room List
Due
Received
Hotel Info Form
Due
Received
Balance
Due
Received
Contract Status
Under Contract
Canceled
Trip Notes
( Print Note )
( E-Mail Corporate )
9/7/05: > Jerri called. > Back to San Antonio. > Has to wait for Intent to Travel Form to be approved befopre she can talk to me officially. > Will probably tie in with Tanglewood Choir as well, between the two hoping for 85 students and 30 adults. 10/11/05: > BJS sent email to Jerri to see if she has received permission to travel so we can begin making plans . . . 10/13/05: > Cow Town & Gotta Go Trailways are charter preferences. > No Competition. Will combine the two choirs for the clinic (approx 70 or so singers). > Riverwalk hotel is not required, likes suite properties. > Similar outline from previous trip is great, being sure to substitute SeaWorld for Fiesta Texas. > BJS called Jonathan Bay in their Purchasing Dept. to make sure we can get on their vendor list. (817-871-2156 x:2153). LVM and asked him to fax the approved vendor form so I can complete and return to his attention. 10/28/05: > BJS completed IOG, made attachments, ran rates, requested charter quotes and then completed PTP. > BJS emailed, faxed and mailed PTP to client. 10/31/05: > Rec'd EM from Jerri > Hey Bryan, I have a been absent with some minor surgery. Sorry it has taken me a couple of days to get back to you. The proposal looks great!!! We could leave a little earlier on Friday maybe 8:15 a.m.? I really need the Bus Quote before I can send the paper work back to the Administration building for final approval. Do you have some idea when you will receive it??? Thanks! 10/31/05: > BJS EM PPBCC for Goota Go quote and will also send Cowtown as soon as received. 11/1/05: > BJS EM quote from Cowtown as well as PPBCC for both quotes received. > Asked Jerri to confirm her charter choice as soon as she has a chance so I can get the coaches secured. 11/21/05: > No word from Jerri, so BJS called, no answer, so BJS sent EM - Jerri: Just a quick note to see if you have received your approval from "downtown" for the San Antonio trip? I know you were awaiting the Charter quotes when we last spoke. I emailed them with Per Person Bus Cost Charts on 11/01/05. I have attached the charts again to this email. Please advise ASAP so I can secure your arrangements and proceed with our Contract. Also, which charter company do you prefer? 11/28/05: > rec'd response from Jerri - she was out all last week due to vacation. > Still awaiting final OK from Main Office. She will call about it this week to check on status. > Wants coaches from Gotta Go Trailways. 11/28/05: > BJS replied via EM. > Thanks for update and I will get coaches secured. 12/2/05: > Rec'd word from Jerri that this is definitely a go! > BJS to prepare CN and mail ASAP. > HMS, as this is going to K, please review and proceed as needed. Thanks! __X__ HMS __X__ 12/5/05: > Per Jerri - TOTAL PAX = 110 (80 + 30) Daggett = 70 (50 + 20) Tanglewood = 40 (30 + 10) TANGLEWOOD ELEMENTARY SCHOOL Robyn Dellamura, Choir Director 3060 Overton Park Dr. W. Fort Worth, TX 76109 Telephone 817-922-6815 Fax 817-922-6917 rdell@fortworthisd.net 12/16/05: > Jerri called and said she will sign the Contract and call once Robyn gets back from NY. 1/10/06: > Rec'd signed K via fax from Jerri. > Jerri called to confirm receipt of K and BJS assured her it was hear. > Jerri, per her EM, needs invoice for 64 total pax, 44 + 20. Robyn willhave her numbers for her invoice by weeks end. Jerri said to expect more than projected from Robyn, maybe as many as her 64 or so. We shall see, if so, we may need a few more rooms at the hotel. BJS asked Jerri to encourage Robyn to let me know ASAP if her count will be significantly higher than originally projected. > BJS signed K and mailed fully executed copy back to Jerri. > BJS faxed Invoice to Jerri's attention (#4269, $3,200.00). > HMS, as this is now UNDER CONTRACT, please review and proceed as needed - with CAUTION, for we do not yet have their Deposit $$$. Thanks! __X__ HMS __X__ 1/12/06: > Per Jerri - Robyn has 55 pax and needs a revised deposit invoice for 55 @ $50. > BJS faxed and mailed. 1/18/06: > Rec'd check #1671, $3,200.00. INV #4269 PIF. This is Daggett's portion of the Deposit. Tanglewood ES still owes their portion. 1/18/06: > Rec'd EM re: increasing room block and scholarship questions. > BJS responded via EM on 01/19/06. 1/23/06: > BJS emailed site visit hotel confirmation to Jerri. 1/24/06: > Rec'd checks from Tanglewood, #5699 ($450) and #5698 ($2,300) - INV #4271 Revised - PIF. > Deposit is now complete from both schools. 2/6/06: > BJS faxed and mailed INV #4270, $6,729.00 to Dagget and #4272, $5,881.50 to Tanglewood. These are their 50% Payment Invoices based on numbers presented in mid-January. > Due: 2/3/06. 2/7/06: > Jerri called. > All packages need to be listed as quints on invoices since adults are in suites with kids. > BJS faxed and mailed revised invoices, #4270, $6,129.00 (DMS) and #4272, $5,431.50 (TES). 2/13/06: > Rec'd check #1687, $6,129.00 from DMS, INV #4270 - PIF. 2/23/06: > Rec'd check #5724, $5,431.50 from TES, INV #4272 PIF. > 50% Payment is now PIF. 3/3/06: > BJS spoke with Director and yes, we will do the upgrade. > BJS agreed to charge Jerri for 1 at $70, and BJS will pay for the other. 3/13/06: > Per Robyn, she needs 12 total suites for Tanglewood. > Her total pax = 55 (41 + 14) > They are on Spring Break this week, so she can’t fax RL, etc. until next week. I told her fine, but she needs to make certain everythiong matches what she has given me over the phone. > Based on this information, Total Pax = 117 (85 + 32) > Total suites = 26 (24 DDs and 2- 2BR suites for Directors and their Administrators). > BJS updated IOG, Bible and CAV order accordingly. > HMS, as these numbers are now GUARANTEED, please review and proceed as needed. Thanks! __X__ HMS __X__ 3/21/06: > Rec'd PCCF from Jerri Davidson. > BJS updated her Room List accordingly. > Will updated Bible, IOG, CAV order, etc once we have TES forms. 3/22/06: > will need 13 Suites rather than 12 for TES. > Robyn is on Jury Duty - will go by school this afternoon after court and fax forms. 3/28/06: > BJS sent email to Robyn, I have to have your forms. > Robyn called, then faxed. > TES Totals = 55 PAX (41 + 14) > DMS Totals = 64 PAX (46 + 18) > GROUP TOTALS = 119 (87 + 32) > RMS / PAX 19 Qt / 95 04 Q / 16 02 T / 06 01 D / 02 00 S / 00 TOTALS = 26 Suites & 119 PAX (87 + 32). > BJS updated Bible, IOG, and CAV order accordingly. > HMS, as these numbers are now GUARANTEED, please review and proceed as needed. Thanks! __X__ HMS __X__ 4/6/06: > BJS faxed and mailed Final Invoices. > DMS = #4319, $5,856.50. > TES = #4320, $5,139.00. > Total Due on Account = $10,995.50 4/6/06: > Robyn called and needs to add a Parent. > BJS marked Room List accordingly, then updated IOG & Bible. CAV order remains unchanged since student count has not changed. > TES Totals - REVISED = 56 PAX (41 + 15) > DMS Totals = 64 PAX (46 + 18) > REVISED GROUP TOTAL = 120 (87 + 33) > REVISED Rms / Pax 18 Qt / 90 05 Q / 20 02 T / 06 02 D / 04 00 S / 00 TOTALS = 27 Suites & 120 PAX (87 + 33). > HMS, as these numbers are now REVISED & GUARANTEED, please review and proceed as needed. Thanks! __X__ HMS __X__ 4/7/06: > BJS faxed and mailed revised Final Inv #4620, $5,504.00 to TES. 4/18/06: > Rec'd check #1703, $5,856.50 from DMS - PIF. > Rec'd check #5822, $5,504.00 from TES - PIF. > Gross Receipts = $28,871.00 4/26/06: > BJS emailed Final Itinerary to both Jerri & Robyn. > Complete packet to be mailed via FX for arrival NLT Monday afternoon. Will mail two separate packages, one to each school.
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