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Toronto, Ontario, CN
Toronto, Ontario, CA,
Torrington, CT, CT
Totonto, CT
Townsend, TN
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X, PA
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OR
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Canceled
Trip Notes
( Print Note )
( E-Mail Corporate )
6/2/05: > BJS completed IOG and attached hotel in system. > BJS emailed IOG to Cathy for her input and asked her to contact DSC with changes, ideas, etc. Told her to contact me if experiences difficulty in reaching Debbie. 6/2/05: > Per Cathy - fly out as early as possible on Friday. > Six Flags rather than Sea World with Performance in Park - make that Saturday. > Dude Ranch on Sunday. > Yanaguana then Buckhorn Museum and NLT 4 hrs to explore RiverWalk / and $15 for Dinner. > Delete Ripley's > Late Dinner at The Tower Rest on Sunday after Dude Ranch. > Sat - Six Flags. > Rio Rio Cantina Sat. > Sunday service and then Dude Ranch with Lunch - include dancing. / Lunch at Ranch. > Clinic Monday AM then flight as late possible. 6/6/05: > BJS called Cathy to share what airfare information he had at this time with her - LVM with rates from American & Delta. > Asked for call back in order to see if she is wanting us to continue to proceed with flights, or look as coaching it all the way, or possibily another destination . . . 6/6/05: > BJS spoke with Cathy - surprized by flight costs! > Wants to know what an all coach trip will cost for transportation. Spending night in hotel en route, then straight through on the return trip. > Norfolk to San Antonio = 1,575 miles = 26.5 hrs non stop. > Norfolk to Meridian, MS = 856 miles = 14.5 hrs non stop. > Meridian, MS to San Antonio = 721 miles = 12 hrs non-stop. > BJS prepared all-coach IOG and then faxed to Atlantic Coach, Fun Tours, Newton & Venture. 6/8/05: > BJS called Cathy and LVM - I have some charter quotes to share with her - please call. 6/8/05: > April 5 - 9, 2006 Needs early Sunday AM flight. > Wednesday AM Flight > Does not like the bus idea, so planning on flying. > Rec'd email with her final plans (yeah right!) and her desires. 6/28/05: > BJS completed PTP and IOG then emailed to Client. > Will await response prior to making further arrangements. 7/5/05: > BJS called Cathy at home to make certain she rec'd the PTP. > BJS LVM. > BJS then forwarded email to her home email address as well since it was originally sent to the school. 7/7/05: > BJS spoke with Cathy - needs to make some changes in order to get to the $325 range. > BJS updated IOG and revised package rates. > System needs updated. > BJS to secure charter quotes based onthis IOG as Cathy has approved IOG and is ready to proceed. 8/9/05: > BJS emailed charter quotes to Cathy for her decission. Also asked for confirmation that she is ready for us to proceed with the contract. 8/9/05: > Rec'd email - she is ready for K and would like us to use Regent for the Ground Transportation. > BJS responded that he would complete K and mail to her attention early next week upon my return from Michigan. 8/22/05: > BJS updated attachments to match the IOG she wants for K. > In doing so, realized I did not include $ for the River Cruise of the church service arrangements - these will have to be free-bees ARGH!!! > BJS completed CN and mailed via USPS 2-day. > K & Deposit due 9/9/05, included Deposit INV #4212, $6,750.00 and 50% Payment INV #4213, $14,755.00 due 1/5/06. 8/30/05: > BJS spoke with Cathy. > She will have the deposit & K to us by the 15th - not sure it will be here by the 9th. > BJS agreed to check with Witte again on airfares (BJS called Sheli and she is working o it). > She definitely needs a performance, so in case Collge or church falls through, needs something. 9/1/05: > BJS sent Cathy email re: fights from Witte. > She is very well pleased and wants to proceed. > BJS alerted Shelli and discussed preliminary specs. > BJS fax and mailed INV #4218, $4,500.00 for Airline Deposit. Due to CCIS on 9/15/05. > BJS sent Cathy email alerting her to the fact it was on its way. 9/2/05: > Rec'd email from Cathy, wants to up count to 100 total pax (80 + 20). > BSJ replied that we would check woth Airline and get back as soon as confirmed. 9/6/05: > Rec'd coinfirmation from Witte for 10 additional seats. > BJS sent Cathy email with confirmation and rates. > BJS faxed and mailed INV #4219 for $500.00 for the 10 additional seats. 9/17/05: > Rec'd signed K as well as Deposit checks #43354 ($5,000) and #506 ($6,750.00). > As this is now under K, please review and proceed as needed. __X__ HMS __X__ 11/21/05: > BJS updated IOG. > BJS mailed Revised INV#4213 to reflect inclusion of Airline tickets. Due: 01/05/06, $32,385.00. > BJS mailed Airline Passenger List. Due: 01/05/06. 12/6/05: > BJS sent EM and LVM re: $574 Tampa deviants. Must have decision by 3PM this afternoon, BSJ will not purchase w/o her auithorization since this is over the $568 maximum she authorized late last week. > When BJS aent to finalize purchase, rate had actually gone to $633.38; however, since this increase was brought on by BJS delay, we will sell to client at $574 and have to eat the difference. 1/2/06: > Rec'd count and more questions from Cathy via email. > BJS confirmed receipt so she'll know we have it. > Per Cathy - I want to send you these numbers for the airline tickets. It is interesting this year....I have at least 8 students not going (highly unusual...they usually all go), and one family is scared to commit because the father is up for a job change in the next 30 days. So, I am learning that flying the group has its drawbacks.... In regards to question #3 - if I send you the passenger list before 2/3/06, can you go ahead and finalize those tickets and perhaps we will avoid any increase in air fare? I think I could get that to you by the end of the week...let me know. Here is the final count. Total participants - 80 (62 students and 18 chaperones). In regards to the seating, I have one disabled student who will use her wheelchair up to the plane and can not walk more than approximately 20 feet. She and her mother need to be seated together. She would like her wheelchair available for use as soon as the plane lands....which basically means that the airlines will stow her chair for her and get it out immediately upon landing. I will mention this on the final passenger list as well, but wanted to give you the heads up. If you notify the airlines, they are required to meet her needs (Disability Act). Thanks again for your help in all of this. Please confirm receipt of this e-mail so that I know that I've met the deadline. > HMS, FPGF and Room List are not due until 2/3/06; however, airline count is in at 80 total pax (62 + 18). Knowing this client, she may well make some changes between now and the 3rd of February, so I would not change numbers with your vendors yet, unless you are up against some deadlines. I did not change the numbers on the Bible or IOG and will not do so until 2/3/06. Thanks! __X__ HMS __X__ 1/10/06: > Rec'd check #1085, $26,129.00. > Rec'd EM with more questions, possibily dropping another student, etc. BJS responded with airline penalties (none until 01/20/06; although, I told her Cathy 01/16/06. > She EM'd back that she is not allowing any cancellations . . .BJS explained agaon that her official numbers were not due to us until 02/03/06 and we would make any necessary revisions at that time, etc. 2/3/06: > Rec'd FPGF, RL & HIF via fax. > Total Pax = 80 (61 + 19) > BJS updated IOG and Bible accordingly. > Rms / Pax 11 Qt / 55 02 Q / 08 04 T / 12 02 D / 04 01 S / 01 TOTALS = 20 ROOMS and 80 (61 + 19). > HMS, as these numbers are now GUARANTEED, please review and proceed as needed. Thanks! ____ HMS ____ 2/6/06: > Rec'd Air Passenger List via fax. > BJS forwarded on to Sheli. 2/8/06: > Sheli confirmed receipt of Passenger List. > BJS spoke with Cathy re: moving the Irelands from Northwest to American since we have to extra seats on American due to the deviates. She said that would be fine. 2/8/06: > BJS faxed and mailed INV #4293, $15,984.00 and Statement showing total due on account = $22,240.00. Due 2/17/06. 2/15/06: > BJS emailed updated flight info to Cathy. > BJS updated IOG with new flight times. > BJS entered updated times on Bible, but did not print new copy. 2/16/06: > Rec'd check #1088, $22,240.00. 2/22/06: > BJS sent EM to Cathy alerting her to the increase in the tax on the American Flights. > BJS faxed and mailed INV #4301, $310.00 - due: 3/10/06. > Account is no longer PIF! 3/6/06: > Rec'd check #1090, $310.00. INV #4301, PIF. 3/12/06: > BJS faxed and mailed INV #4305, $35.00 for Name Change Fee. Due - 03/31/06 3/20/06: > Rec'd check #519, $70 for two (2) name change fees, > BJS had already sent 1 name change invoice, then she made another change, so she went ahead and sent a check for two @ $35 ea. > ACCOUNT IS PIF. > Gross Receipts = $60,504.00 3/27/06: > BJS emailed FI to Cathy's attention at 3:20pm. 4/5/06: > BJS maield INV# 4317, $35.00 for Name Change Fee. > Due: 04/28/06. 4/5/06: > BJS spoke with Cathy - gave her Driver's names & Cell Numbers.
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