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Torrington, CT, CT
Totonto, CT
Townsend, TN
Towson, MD
Trenton, NJ
Triangle, VA
Tuscaloosa, AL
Tuxedo, MD
Universal City, CA
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Vienna, VA
Virginia Beach, VA
Waldorf, MD
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Washington, DC
Washington, MD
Washington, NJ
Washington, VA
Washington DC, DC
Washington DC, VA
Washington, D.C., DC
Washington, DC, DC
Washington, DC, MD
Washington, DC, VA
Wellsboro, PA
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West Orange, NJ
Westchester, IL
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Wildwood Crest, NJ
Wilkes-Barre, PA
Williamsburg, OH
Williamsburg, VA
Williamsport, PA
Wilmington, DE
Wilmington, NC
Winchester, VA
Winter Park, FL
Winterthur, DE
Woburn, MA
Woodbridge, VA
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Worthington, OH
Wright-Patterson AFB, OH
Wytheville, VA
X, PA
York, PA
York Springs, PA
Yorktown, VA
Zainesville, OH
OR
Number of
PAX
Youth
Adults
Escorts
DOF
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Start
Date:
Time:
End
Date:
Time:
Contract
Due
Received
Deposit
Due
Received
Partial Deposit
First Payment
Due
Received
Final PAX
Due
Received
Final Room List
Due
Received
Hotel Info Form
Due
Received
Balance
Due
Received
Contract Status
Under Contract
Canceled
Trip Notes
( Print Note )
( E-Mail Corporate )
10/26/04: > Per Patty - leave Thursday +/- 6AM on 3/31/05 and have Band Clinic in Richmond (Terry Austin?) - 60-minutes and then a performance that afternoon after lunch at CiCi's Pizza. > Then on to Myrtle Beach for festival participation. They are budget concious and need one of the one-day, lower cost festivals (MSF, MITP) if available. > Would like a performance opportunity in Myrtle Beach - retirement community or something similar. May have some contacts through their Christian School network. Would like our assistance with this. > Transportation - they have done on their own in the past and BJS marked attachment as on own. > Will most likely depart Myrtle Beach on Saturday night, drive through the night ands arrive home on Sunday AM, probably around lunch time in order to save money . . . > Prepare PTP based on All-Inclusive Meal Plan. > Patti is the School Nurse and Trip Coordinator while Carl Rosey is the Band Director. > Patti can be reached directly at 410-442-7677 x:125. > This trip will most likely be for the Band only - choir director is slow to make any decisions and they do not want to wait. > Total pax = 47 (40 + 7). > BJS expalined that DSC handles our customized trips and will call Patti on Wednesday, 10/27/04. __X__ DSC __X__ 10/29/04: > BJS completed IOG. > MPB, please note, group may only need two (2) night at the hotel (Thursday & Friday nights. Due to budgetary concerns, they may check out Saturday and drive through the night - leaving MBch after Dixie Stampede Saturday night and arriving home Sunday AM. We will see . . .BJS went ahead and based PTP on a three night stay until we see how it works with the budget they have yet to provide for us! > Marriottsville, MD t Richmond = 160 miles (3-hrs non stop). > Richmond, VA to Myrtle Beach = 340 Miles (7-hrs non stop) > Myrtle Beach to Marriottsville, MD= 500 miles (9 hrs non-stop) 11/15/04: > Patty called and LVM for BJS at PA office -said she wated to make a few adjustments to the Proposal and was ready to proceed. > Said she could not get to DSC as her extension would ring busy? Who knows. > BJS returned call and LVM - said to call BJS in NE Office this afternoon, explained that DSC was in NC and would return to office on Wednesday. Also mentioned that BJS would be out of office on Tuesday & Wednesday. 11/22/04: > BJS and DSC crated revised 2-night IOG based on Client's request from 11/17/04. > BJS ran rate and sent IOG to DSC. > DSC to forward to client with burbs on Attractions from internet. > BJS updated times and rates on Bible. > Made no changes to attachments - will need to do so once we get the go ahead to proceed. 1/12/05: > BJS called Patti to let her know that DSC was in hospital and would be out for an unknown time. > She seems to be ready for just a few modifications and then the Contract . . . > The choir has also decided to attend. > Expecting about 7 choir members and 23 band members with 7 Adults for 37 total pax. > Band & Choir will compete in Music Festivals Competition. > Delete the Meal Credits & NASCAR Speed Park - they will explore the Boardwalk or have additional beach time. Nothing for us to make arrangements for. > BJS agreed to complete Revised Rates and PTP Rev1 and email to Patti. She will then review and give me the OK to proceed with K. > Deposit / First Payment, K and all forms will be due NLT 01/28/05. Final Balance due 02/14/05.. She understands why this is such a quick turnaround. > BJS made revisions to Bible, alerted MPB to the fact that it will be just a two night stay, updated attachments as needed, then prepared revised rates and PTP. > BJS emailed Revision to Client as well as DSC and MPB. > Asked for go to contract approval NLT Thursday. > MPB, do not mail hard copy of revision since we hope to be mailing a CN by Friday. It can all be in that. Thanks! __X__ MPB _1/13___ 1/14/05: > Rec'd message from Patty Hayden - they are ready for Contract. > Wondered what the 7 choir kids would do while the band was in their clinic at VCU . . . 1/18/05: > BJS called and LVM that the K would be mailed and in her hands later this week. > Also mentioned that the choir kids could observe the clinic or take a walk around the VCU campus. Since sdome of them were also in the band, planning a separate activity would probably not be a good idea or cost effective. 1/18/05: > BJS completed Contract as well as Deposit INV #3978, $2,775.00 due with Contract and ALL Forms on 1/28/05. Also included 50% Payment INV #3979, $4,119.00 also due 01/28/05. BJS printed Invoices to VA Office. > MPB, please process per CCIS SOP and mail this afternoon via USPS 2-day service. > This is a Debbie Cleint. > Quad Room List > Charter Company Information Form since they are doing their own transportation. > Music Festivals Application (partially completed with instructions to return to you via fax absolutely ASAP!!!). > Thanks! _X___ MPB _1/18___ 1/27/05: > Patty called and spoke with BJS re: Driver's Room at hotel. BJS explained CCIF and we will charge $105.00 / night for the Driver's Room. > She will need One Room for Three Nights. BJS asked her to mark that on the CCIF when she returnes it to our office with her RL, FPGF, etc. 2/3/05: > Patty called - they are going to cancel. Some of the parents are doing it on their own and are able to save close to $100 per student. > BJS assured her that we were not making anywhere close to $100 per person and found it hard to believe that they were getting the same trip for that much less. She then admitted that they were doing some of the same things and staying at a different hotel, etc. > She realises that we spent a lot of man power on ther group since October and wants us to be compensated for our time. BJS said he appreciated this and would get back to her with an amount. > BJS spoke with Martha and we decided that $1,500.00 would be appropriate in light of the fact that we have done so much work and stuck our neck out for this group with our vendors. > BJS sent the following email to Patty: Dear Patty: Per our conversation earlier this afternoon, I appreciate your honesty regarding the decision your parent group has made concerning the trip which we have planned for your group to Myrtle Beach, SC. I can understand the financial bind which the lower number of participants caused, especially as they relate to your transportation costs. I also appreciate your understanding the volume of work which we have extended on your behalf and am grateful that you are willing to compensate us for our time. As you know, when a trip is at the contract stage, our work is practically complete. To this end, we have extended ourselves and our reputation with our vendors on your behalf. In light of your cancellation at this late date, I feel remuneration in the amount of $1,500.00 is fair. Again, thank you for your understanding and consideration and we look forward to working with you again next year. > We will see. . . > BJS alerted MPB to cancel all as needed.
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