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Toronto, Ontario, CN
Toronto, Ontario, CA,
Torrington, CT, CT
Totonto, CT
Townsend, TN
Towson, MD
Trenton, NJ
Triangle, VA
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Tuxedo, MD
Universal City, CA
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Virginia Beach, VA
Waldorf, MD
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Washington, MD
Washington, NJ
Washington, VA
Washington DC, DC
Washington DC, VA
Washington, D.C., DC
Washington, DC, DC
Washington, DC, MD
Washington, DC, VA
Wellsboro, PA
West Chester, PA
West Grove, PA
West Newton, PA
West Orange, NJ
Westchester, IL
Westhaven, CT
Westminster, MD
Westwood, MA
White Plains, NY
Whites Creek, TN
Wildwood Crest, NJ
Wilkes-Barre, PA
Williamsburg, OH
Williamsburg, VA
Williamsport, PA
Wilmington, DE
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Winter Park, FL
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Woburn, MA
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Worthington, OH
Wright-Patterson AFB, OH
Wytheville, VA
X, PA
York, PA
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Yorktown, VA
Zainesville, OH
OR
Number of
PAX
Youth
Adults
Escorts
DOF
Comps
Single
Dbl
Trip
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Sext
Start
Date:
Time:
End
Date:
Time:
Contract
Due
Received
Deposit
Due
Received
Partial Deposit
First Payment
Due
Received
Final PAX
Due
Received
Final Room List
Due
Received
Hotel Info Form
Due
Received
Balance
Due
Received
Contract Status
Under Contract
Canceled
Trip Notes
( Print Note )
( E-Mail Corporate )
10/19/04: > Per DSC mtg with Client on 10/14/04. > 120 Total Pax (100 + 20) > Arrive Dallas anytime on 12/29/04 - they are NOT doing the Field Show Competition. > BJS to call Megumi and see if we can do any better on Charter Rate from Martz. > Will be busy on Thursday with Concert Band Competition (8am - 3pm), Mass Band Rehearsal (3pm - 5pm), and then Jazz Band Competition (7pm - 9pm). > Friday - Mass Band Rehearsal (8:30am - 11:30am), Parade (1:30pm Staging, 3pm Step-Off), SouthFork Ranch Awards Dinner & NYEve Party (7:30pm - 12 midnight). > Saturday, Mass Band Performance at Game (8:30am Dress Rehearsal, 11am Kikck-Off). > He needs to Order B-fast from > CCIS will be responsible for: Air Transportation Ground Transportation in Dallas Meals on Wednesday (as applicable based on Travel schedule) Lunch Thursday Dinner Thursday Saturday Lunch (Meal Credit at Game) Saturday Dinner & Activity Sunday Lunch, Dinner and Acitivities Moday Meals (other than B-fast - based on travel schedule. > BJS called Megumi to see if we could get a better rate. She said yes and she will call me back with rates. > Per DSC's conversation with David, they are going to go by bus - BJS to request K from Megumi for 3-47s. > Jazz Bands - One > Concert Bands = One > 1325 miles = 22 hrs non-stop (VA to Dallas). 10/19/04: > BJS completed IOG after lengthy discussion owth DSC as well as brief callt o Layne Johnson of the festival co. He can schedule the Concert Band & Jazz Band Competition Performances in the same block on Thursday AM; thereby freeing up some time Thursday afternoon for Lunch at HRC and then Dinner at Medieval Times for a show which begins at 8:30pm. Should they go to Medieval Times on Wednesday, it is a 7:30 PM Showtime. > BJS emailed IOG to DSC as well as preliminary quote of $185 per person. > BJS did not make any attachments, but rather generated a rate based on the old Quote Form format. > Once BJS and DSC discuss, attachments will be made and official PTP generated. 10/19/04: > BJS and DSC discussed IOG and rate of $185pp at length - she feels it is good to go. 10/20/04: > DSC emailed IOG and Rate to David Keller, Band Director - we will await his response prior to proceeding further. > BJS has made no attachments in TPMS other than transportation (Martz). 10/28/04: > BJS made attachments and then completed PTP. > BJS completed K as well as Deposit / First Payment INV #3926, $24,088.65 due with K on 11/5/04. > DSC delivering K this afternoon. > BJS asked DSC to tell client to fax IOG to the festival co. so they can schedule their Concert Band & Jazz Band performances accordingly. > MPB processed CN per CCIS SOP. > This is a DSC Client. > NO Room List Required; however, there is a Participant List. > NO HIF req'd. > NO CCIF - we are doing there coaches with Martz. 10/29/04: > David Keller called and LVM for BJS re: K ?s. 11/1/04: > BJS returned David Keller's call re: Act of War / Contract questions. > LVM. 11/5/04: > BJS spoke with Kelly Briner in the Loudoun County Risk Management office re: their K concerns. > She faxed what wording they woulld prefer, BJS reviewed and discussed with DSC. > BJS agreed to most of their suggestions in order to not lose the job; however, rather than a cancellation date of 11/22/04, BJS made it 11/11/04 and they agreed. > BJS faxed a clean copy of the K to Kelly's attention. She will mark it up per our conversation and then return it to the Stone Bridge Principal so he can sign it and release the check. > DSC made David Keller aware of what has transpired and the fact that we should be good to go! 11/11/04: > Rec'd signed copy of marked K from David. > BJS initialed changes, signed, and then faxed fully executed copy back to his attention. > David is mailed Deposit / First Payment check this afternoon, so we should have it by the first of the week. > BJS mailed hard copy as well. 11/15/04: > Rec'd check #2957, $24,088.65 - INV #3926 - PIF. > Rec'd FPGF & Participant List. > Total Pax = 116 (94 + 22). > Of these 116, 10 will not be traveling on the coaches so we will issue them a credit in the group's Meal Credit Check for the meals en route. > Reservations atnd payment at Cracker Barrel (Wytheville) and CiCi's (Texarkana) should be for only 106, NOT 116. > BJS updated IOG and Bible. > As these numbers are now GUARANTEED, please proceed as needed. Thanks! __X__ MPB __X__ 11/19/04: > BJS mailed and faxed Final INV #3944, $22,793.65 due 11/22/04. 11/24/04: > Rec'd check #2973, $24,088.65. > Actual Amount due = $22,793.65 leaving a credit of $1,295.00 to be refunded. 12/16/04: > BJS called and spoke with David to let him know FI was on the way via email (done) > Also mentioned that Meal Credit Check will be made payable to Boosters - he is great with that. > Got his home address & phone for shipping the CD cases once they arrive. > Their last day of school is 12/21/04. > FI Paaket to mail on Friday via FXSON for a Monday arrival. 12/20/04: > Rec'd signed Receipt Form via fax. 1/6/05: > BJS mailed Overpayment Refund Check in the amount of $1,455.00. This is for the overpayment of $1,295 plus the 10 en route meals at CiCi's and Cracker Barrel not taken by the folks who joined them in Dallas. > BJS emailed David alerting him to the fact that is was on its way. GROSS RECEIPTS = $46,722.30 (After overpayment refund and 10 en route credits for non-drivers)
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