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Toronto, Ontario, CN
Toronto, Ontario, CA,
Torrington, CT, CT
Totonto, CT
Townsend, TN
Towson, MD
Trenton, NJ
Triangle, VA
Tuscaloosa, AL
Tuxedo, MD
Universal City, CA
Upper Marlboro, VA
Vails Gate, NY
Varies, AK
Vaugwa Ontario, CA
Victoria, ON
Vienna, VA
Virginia Beach, VA
Waldorf, MD
Walkersville, MD
Washington, DC
Washington, MD
Washington, NJ
Washington, VA
Washington DC, DC
Washington DC, VA
Washington, D.C., DC
Washington, DC, DC
Washington, DC, MD
Washington, DC, VA
Wellsboro, PA
West Chester, PA
West Grove, PA
West Newton, PA
West Orange, NJ
Westchester, IL
Westhaven, CT
Westminster, MD
Westwood, MA
White Plains, NY
Whites Creek, TN
Wildwood Crest, NJ
Wilkes-Barre, PA
Williamsburg, OH
Williamsburg, VA
Williamsport, PA
Wilmington, DE
Wilmington, NC
Winchester, VA
Winter Park, FL
Winterthur, DE
Woburn, MA
Woodbridge, VA
Worcester, MA
Worthington, OH
Wright-Patterson AFB, OH
Wytheville, VA
X, PA
York, PA
York Springs, PA
Yorktown, VA
Zainesville, OH
OR
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Final PAX
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Final Room List
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Received
Hotel Info Form
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Received
Balance
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Received
Contract Status
Under Contract
Canceled
Trip Notes
( Print Note )
( E-Mail Corporate )
ALL PREVIOUS CONVERSATION IN WRITTEN FORM IN CORRESPONDENCE FILE! 9/7/99: > BJS completed the IOG & Bible. > Debbie to pick-up PTP late tomorrow afternoon for delivery to client on Thursday am. > Wants coaches from Schrock, I believe they are already on reserve, but we'll need quote now that IOG is complete. > Orlando hotel - Hampton Inn - Maingate > Hotel for Monday night - Hampton Inn - Cornelius, NC (20 miles N of Charlotte, NC) __X___ MPM ___X__ 9/8/99: > BJS completed PTP & faxed advance copy to DSC. > DSC to pick-up PTP this afternoon and meet with Client tomorrow morning. __X___ MPM __X___ 9/14/99: Per DSC's conversation with Jeff - > Needs to cut trip short by one day. Will return on Monday, May 1, 2000. Discussed both staying over on Sunday night & driving through the night on Sunday, and have decided to pursue that option first. > BJS revised IOG & Bible and will forward revision directly to Jeff via fax with hard copy to be mailed. > Move Luau to Friday night @ 8pm. > Revised charter quotes are also required from Schrock. > Client also wants hotel security, one guard per floor (I'll build in 3 guards to be safe, each night from 11pm - 6am). BJS to add to revision. __X___ MWL __X___ __X___ MPM __X___ 9/26/99: > BJS completed revised Bible & IOG. Will fax revision to client on Monday afternoon, 9/27, with or without revised charter quotes from Schrock. If necessary, we will send them along later. __X___ MWL __X___ __X___ MPM __X___ 9/27/99: > BJS faxed Revision I to Client. > DSC rec'd copy of Revision I. > MWL to mail hard copy of Revision I on 9/28/99. > Please review & confirm as needed. __X___ MWL __X___ __X___ MPM __X___ 10/4/99: > per DSC, Client has requested Contract. > Received signed Orlando All Star Music Festival application. Total of 7 groups participating. > Needs to add a lunch on return trip so they do not arrive at School until at least 3pm. Cleint wants us to add a $5 Meal credit for this stop en route. BJS revised IOG & Bible. > We discussed $700 application fee and decided that it was almost impossible for us to go back and ask the client for it at this point. > As this is going to contract, please review and confirm all as needed. Thanks! > BJS to have DSC deliver Contract on 10/13 during mtg with June Stegall. __X__ MPM __X__ __X__ MWL __X__ 10/11/99: > BJS completed & MWL processed Contract Notebook. > DSC to p-up on 10/12 and deliver on 10/13. > Contract & Deposit due: 10/29/99. 12/2/99: > Received Deposit Check #962, $8550.00 > As group is now under Contract (in light of deposit received), please review and confirm as needed. __X__ MWL __X__ __X__ SMP __X__ ____ MPM ____ 1/4/00: > BJS prepared INV # 2542, $25,513.50 due: 1/26/00 > BJS prepared Statement as well. > MWL, please process and mail per SOP. __X__ MWL __X__ 2/1/00 > Mailed FPGF Reminder Letter today. 2/7/00 > Recv'd signed Contract via fax today. 2/18/00: > Booster Treasurer called and spoke with BJS. He wanted to make certain he was understanding the Comps. He was and was a very delightful person! A true pleasure to speak with a really nice Booster! > Check in excess of $25,000 to be mailed today! 2/24/00 > Recv'd check #999, $25,513.50---First Payment invoice #2542 PIF. 2/25/00: > Recv'd FPGF, Rooming List, and Hotel Info Form. > TOTAL Pax = 119 (100 + 19) > Rms / Pax 19 Q / 76 08 T / 24 08 D / 16 03 S / 03 TOTALS = 38 Rooms & 119 Pax > BJS revised IOG & Bible based on these guaranteed numbers. > As these numbers are now guaranteed, please review, confirm and order as needed. Thanks! __X__ MWL __X__ __X__ SMP __X__ ____ MPM ____ 3/2/00 > Jeffrey called to find out why he had not recv'd any info from the festival company. > MWL called Orlando All-Star, and per Dan Ward, they do not send out info until approx. 1 month prior to event date. > MWL LM for Jeffrey @ school to that effect. 3/15/00: > BJS prepared, faxed & mailed STATEMENT and INV#2639, $27,773.50. Due: 3/10/00. > MWL, please process per SOP. ____ MWL ____ 3/24/00: > Received email from Jeff, ADD Meredith Butler to the room with her mother, the School Admisnitrator on this trip! > Total Pax = 120 (101 + 19) > Rms / Pax (REVISED) 19 Q / 76 08 T / 24 09 D / 18 02 S / 02 TOTALS = 38 Rooms & 120 Pax > MPM, you will need to mark this addition on the Room List and change the break-down. > BJS revised IOG & Bible based on these newly guaranteed numbers. > Please reiver, order and confirm as needed. Thanks > BJS wil need to invoice at som,e point for the difference. _X___ MWL __X__ ____ MPM ____ ____ SMP ____ 4/10/00 > Per fax from DSC, we can send Jeff's trip materials to his HOME as he will be on Spring Break. HOME ADDRESS: Jeffrey Rutherford, Band Director 5301 Berkshire Court Stephens City, VA 22655 > Thanks! 4/11/00: > BJS spoke with Jeff Jahn, leave the IOG as it is. > Talked about needing to add one additional person, but BJS talked him out of it! > Also spoke with MWL re: some festival questions. 4/11/00 > SMP mailed USPS 2-Day - Meal Credit Check, Bank Sheet, and 3 envelopes w/ labels for meal credits. 4/12/00 > SMP mailed 120 cameras USPS reg. Mail 4/18/00: > BJS completed Final Itinerary and faxed advance copy to Jeff Rutherford and Jeff Jahn. > Complete packet to be mailed on Wednesday or Thursday, depending upon when the Disney Tickets arrive from the Orlando All-Star Music Festival. > Packet will need to include Thank You gift. > As final itinerary is complete, please process per SOP and forward to all involved, as needed. Thanks! __X__ MWL __X__ ____ MPM ____ ____ SMP ____ 4/18/00: > BJS completed revised Statement & INV #2639 due to addition of 120th pax. Total due = $28,113.50. > BJS faxed copy of Statement to school and included copy in Final Itinerary Packet. > MWL, please process per SOP. Thanks! __X__ MWL __X__ 4/19/00 > Recv'd check #1077, $27,773.50, Invoice #2639---partial. Balance = $340.00. 4/26/00 > Jeff Jahn called and spoke with MWL. > Had some last minute questions---collecting of park tix each time (yes) and medical cards. > MWL checked into the medical cards. Dan said they didn't do anything with Disney directly. > MWL called Disney Youth Markets to check on it---they said the group could use the cards. > MWL pulled copy of medical card and is faxing to Jeff Jahn. 5/26/00 > Tom Anderson, Treasurer called and spoke with MWL. > He was unsure of their balance. > MWL to get new copy of statement and put in regular mail to: Tom Anderson, Treasurer 770 Glengary Road Winchester, VA 22603 __X___BJS__X___ 5/26/00: > BJS prepared and mailed Statement to Tom Anderson, Treasurer - as requested. > Totoal due = $340.00. __X__ MWL __X__ 6/9/00 > Recv'd check #1084, $340.00, Invoice #2639---PIF.
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