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General Trip Information
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Fri Mar 22, 2013
Trip Name
Kempsville High School Choir & Drama-New York, NY-02-03-2005
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Kempsville High School Choir & Drama
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Toronto, Ontario, CA
Toronto, Ontario, CN
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OR
Number of
PAX
Youth
Adults
Escorts
DOF
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Start
Date:
Time:
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Date:
Time:
Contract
Due
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Deposit
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Received
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First Payment
Due
Received
Final PAX
Due
Received
Final Room List
Due
Received
Hotel Info Form
Due
Received
Balance
Due
Received
Contract Status
Under Contract
Canceled
Trip Notes
( Print Note )
( E-Mail Corporate )
10/6/034: > DSC spoke with client on 10/5/04 > NYC > 3 B'way Shows - TBD > Hotel - want sto stay at the Howard Johnson - not the New Yorker, since most of what they do, they walk, the HoJo is better suited to their needs. (This is what David says) > Get bus quotes - Newton, Eddie's and Oleta > Budget - $550 to $600 - closer to $550 > Time to explore the city > Step On Tour > Radio City Tour if there is any money left after the shows and step on tour > All lunches on own > Dinners @ Mars 2112, or Vynyl Restauratnmt if appropriate.(David gave dsc this name), NO SUSIES!!!! > Any other free fun things we may know about to do. __X__BJS__X__ 10/25/04: > BJS completed PTP and emailed to DSC and MPB. > DSC delivering to Client on Tuesday, 10/26/04. 10/28/04: > BJS called Eddies and requestyed K for 1-55 per DSC's conv with Client. 12/1/04: > Per DSC, client needs to delete a night inorder to brtoing cost in line. > Martha, Please check with the Portland Square Hotel, 132 W. 47th Street, 212-382-0600 for rates and availability. Nightrs woiuyld be Thursday & Friday nights - need B-fast Friday & Saturday AM.Please advise BJS as soon as you have a chance to speak with them. > BJS began to make some revisions to IOG, DSC to check on Box Offices to see if we can find $25 show tickets for Students. _X___ MPB __12/1__ Per Lisa, rooms are available, rate is $145 ($166.76 incl taxes) for quads. No breakfast available. 12/1/04: > BJS shared this info with DSC and she will see what answer comes from the Box Offices. Maybe they would prefer a more expensive room if they can get cheap show tickets. 12/13/04: > Per DSC, wants to keep the Milford Plaza, do three shows, departing school on Thursday AM, then departing NYC after Matineee on Saturday. > BJS completed revised IOG and emailed to DSC as well as rates - she will share with Client. > BJS updated info on Bible Screen. > Did not update attachments - will do so once we know how we are to proceed. > BJS also shared revised charter rate with DSC so she can get it David. 12/16/04: > Per DSC conv with Client, ready for K based on Revision provided on 12/13/04. > Show choices (in order of preference) = Hairspray, Good Vibrations, Tony & Tina's Wedding, Blue Man Group, Chicago, Beauty & the Beast. 12/16/04: > Ignore the earlier show choices. > Per David's call to BJS - new show order is as follows inorder of preference: Hairspray, Chicago, Beauty & The Beast, Tony & Tinas, Blue Man Group, Good Vibrations. They are seeing a total of three shows. 1/3/05: > BJS completed Contract including Deposit INV #3962, $5,000.00 due with K on 1/10/05. Also included 50% Payment INV #11,720.50 due on 1/10/05 also. > BJS updated attachments to match the final IOG. > MPB, please process per CCIS SOP and mail to school address this afternoon via FXPON. > Debbie Client. > QUAD Room List. > NO CCIF required. > NO Festival Application Req'd. > NO Broadway Show Selection information as we already have his show choices. > Please call restaurants and make reservations. > Contract and all forms to be due 1/10/05. > Final Balance to be due 1/19/05. > Thanks! _X__ MPB __1/3__ 1/10/05: > Rec'd FPGF, RL & HIF via fax. > Total Pax = 35 (26 + 6) > BJS updated Bible Screen and IOG accordingly. > Contract was based on NLT 45. > BJS called DSC to discuss, she is willing to take a cut if necessary rather than changing his PP Rates or losing a comp. > We did decide NO CD Cases since they are well below minimum. > Rms / Pax 6 Q / 24 2 T / 06 2 D / 04 1 S / 01 TOTALS = 11 ROOMS and 35 PAX (29 + 6). > BJS faxed copy of forms to MPB (as well as DSC) > As these numbers are now GUARANTEED, please reviw and confirm all as needed. Thanks! ____ MPB ____ 1/10/05: > Rec'd confirmation of Chicago tickets. BJS updated attachment and IOG accordingly. 1/11/05: > BJS prepared Final INV #3972, $3,553.50 as well as Statement. > Total due on account = $20,274.00 > BJS faxed and mailed to client. 1/13/05: > BJS LM for call back. > BJS needs to know if check has been mailed as ShowTix is requiring payment NLT 01/17/05. 1/13/05: > David returned call and confirmed that check was mailed earlier this week. 1/14/05: > Rec'd check #11035, $9,000.00. Dep[osit INV #3962 - PIF and an additional $4,000.00 applied toward 50% Payment INV #3963. Balance on that INV = $7,720.50. > Total due on Account = $11,274.00. > BJS faxed Statement and then mailed with a copy of the check to serve as receipt for bookkeeper. > BJS spoke with MPB alerting her to the fact that we now have nearly 50% of the balance due so she can proceed as needed. 1/24/05: > BJS completed FI and emailed advance copy to Client. > Balance due on account = $11,274.00. > BJS asked for update as to balance and said Packet will be sent upon receipt of check. > Also sent email to see if he would prefer that I make the meal credit check payable to him rather than the school . . . 1/25/05: > Rec'd email from David, check will be mailed later this week. Bookkeeper has been out due to pregancy issues. . . > BJS went ahead and mailed FI Packet via FX SON. > BJS asked MPB to go ahead and mial 35 CD cases under separate cover. > Per David's request, made Meal Credit Check payabel to him rather than School. 1/26/05 >MPB mailed 35 CD cases 1/26/05: > Rec'd Receipt Form via fax. 2/1/05: > Rec'd check #11073 & $11065 totaling $11,274.00. > INV #3963 & 3972 PIF. > Account is PIF. > Gross Receipts = $20,274.00
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