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X, PA
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OR
Number of
PAX
Youth
Adults
Escorts
DOF
Comps
Single
Dbl
Trip
Quad
Quint
Sext
Start
Date:
Time:
End
Date:
Time:
Contract
Due
Received
Deposit
Due
Received
Partial Deposit
First Payment
Due
Received
Final PAX
Due
Received
Final Room List
Due
Received
Hotel Info Form
Due
Received
Balance
Due
Received
Contract Status
Under Contract
Canceled
Trip Notes
( Print Note )
( E-Mail Corporate )
9/17/04: > Rec'd Application for FOE 2005 Williamsburg 1 > Rec'd Application Fee of $75.00. > DSC was rtefered this client by BJS. > 3D/2N Package > Arriving Thursday 4/21/05 > Departing after awards on Saturday, 4/23/05. > DSC quoted add-ons at $88 per person. > Add ons = Colonial Williamsburg Tour > Lunch at Shields Tavern (student lunch menu #1) > Student Dinner Theatre > One Busch Meal Voucher. > BJS enetered in system. > BJS made attachments. > They are doing their own transportation. > Hotel = Williamburg Hospitality House. > BJS added to Room Usage Chart. > This is a DSC client. __X__ MPB _9/22___ 9/22/04: > BJS completed Contract Packet, including Deposit INV #3897, $4,000.00 due with K on 10/18/04. Also sent 50% Payment INV #3898, $10,655.00 due - 01/21/05. > MPB will process and mail this afternoon via USPS 2-day mail. > Quad Room List. > They need CCIF. > This is a DSC Client. __X__ MPB __9/22__ 9/23/04: > BJS generated INV #3902, $75 - for Application Fee. > BJS Received Payment in Qbooks and then marked INV Paid and mailed oroginal to Client. 10/18/04: > Rec'd signed K as well as Deposit Check #2842, $3,900.00. Balance due on Deposit INV #3897 = $200.00. > Also received GIF and CCIF - needs 2 driver rooms - BJS updated Hotel Room Usage Chart and faxed copy of form to MPB as well.. > BJS updated Bible times based on GIF. > BJS mailed signed copy of K as well as Statement. 2/4/05: > Lara called and wanted to see about a free preview weekend. DSC had mentioned it to her. > BJS said thise requestes were due by January; however, BJS would have MPB check with the hotel and see what was avaialble. > Wantys three nights, arriving on 02/18/05 and departing on 02/21/05. CCIS would cover two nights and she would be responsible for he 3rd. > Laura also said that they did not have to stay at the Hospitality Suite - we could get a room for them wherever if necessary. > BJS tried to explain that the hotel where the grtoup is staying is where we would need to make the reservation, since that is whom we are doing business with! > BJS spoke to MPB and she will check with Vivian. > BJS to get back to Laura as soon as we have an answer. 2/7/05: > Rec'd check #3001, $10,655.00 - ONV #3898 - PIF. 2/9/05: > BJS sent email to Laura - they cannot offer preview weekend over President's Day weekend as the hotel is Sold Out except Sunday night. BJS offered Sunday night or to try for another weekend. 2/18/05: > BJS gave DSC info re: alternate dates for site visit - she will check with client and get back to us. 2/21/05: > Per DSC, cleint wants three nights at Hotel, March 28, 29 & 30. > BJS sent email to MPB telling her to make these arrangements. > CCIS will pay the hotel for all three nights; however, we will invoice the client for the third night at $119.35 inclusive. > Rec'd FPGF, RL & HIF via us mail. > Total pax = 75 (64 + 11) > Rms / Pax 15 Q / 60 03 T / 09 03 D / 06 00 S / 00 TOTALS = 21 ROOMS and 75 PAX (64 + 11) > Rec'd CCIF in October 2004 - they needs us to make reservations for their drivers, 2 rooms per night. > BJS created IOG and updated Bible. > BJS updated Hotel usage chart. > BJS revised rates and entered new rates in Bible screen. > PMB is confirming Student Dinner Theatre and Lunch at Shield's Tavern prior to BJS sending FOE / MSF switch letter. We want to make certain all is in order prior to my sending it. > BJS faxed FPGF, RL & HIF to MPB. > As these numbers are now GUARANTEED, please review and proceed as needed. Thanks! ____ HMS ____ __X__ MPB __2/21__ 2/22/05: > MPB confirmed the Student Dinner Theatre and Lunch at Shield's Tavern. > Rates we slightly different that what we had planned, so BJS updated rates accordingly. > Her original Quad was $307 with FOE and it is now $299 / student with MSF and $289 / adult. Savings of just over $700 for the group. > BJS completed PTP, IOG and cover letter as well as CIA Addendum and Final Inv and Statement , then faxed to client. > Signed Inclusion Addendum due back to BJS NLT 3PM on Thursday, 2/24/05. > Final INV #3998, $7,719.75 due 3/7/05. Total due on account = $7,818.75. > MPB, please fax partially completed MSF application to Laura's attention late this afternoon - just prior to your departure from the office at 5PM. Thanks! ____ MPB ____ 2/23/05: > Per DSC conv with Client, wants to do something to fill the afternoon, DSC to offer two choices, either Jamestown ($8) or the Hampton Air & Space Museum ($10). > We will also extend the Colonial Wmsbrg tour to three (3) hrs. > DSC will advise as to final decisions later this week. 2/25/05: > Per DSC, she wants to add Hampton Air & Space Museum on Friday afternoon from 3pm - 5pm. Additional charge = $10 per person. > Also increased Colonial Williamsburg tour from 2 to 3 hours (see notes in attachment). > BJS updated IOG and made attachment in system. > HMS, please make reservations as needed. Thanks! ____ HMS ____ 2/25/05: > BJS faxed and mailed INV #4002, $750.00 for Virginia Air & Space Museum admission as well as STATEMENT showing balance due on account at $8,569.75. 3/7/05: > Rec'd check #3025, $8,569.75. > ACCOUNT IS PIF. 3/9/05: > BJS mailed VA Air & Space Center Media Release form to Cleint, also faxed copy to DSC so she would know what it is . . . > Explained that they are to take completed form to the Center on the day of their visit. 3/18/05: > BJS emailed the confirmation number for Laura Shepherd's stay at the Hospitality House: #D271270E, March 28, 29 & 30, 2005, 2 adults & 2children. 3/23/05: > Per Laura, they would rather not see the IMAX film of Robots since it would only give them 30-minutes in the space center.
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