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OR
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Final Room List
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Hotel Info Form
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Balance
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Contract Status
Under Contract
Canceled
Trip Notes
( Print Note )
( E-Mail Corporate )
9/13/04: > DSC met with client on 8/17/04. Discussed many venues. > DSC got the go ahead with Boston as the destination. > leave 7am on 4/21/05 and return on 4/24/05 (leave early in AM and Sunday will be a travel day) arriving school in the evening. > Hotel - suite facility if possible! > Festival - Festivals of Music - $65 PER STUDENT, no charge for adult - NO ACTIVITY included, no nothing! The awards will be around 11am in the morning and then the group is free for other activities! Awards will take place at Westin HS in Westin, Mass. > B'way show if available - Phantom of the Opera is at the Opera House of Boston 3/30 thru 5/8/05 > College performances are good and usually inexpensive! Choral only or a musical OK > Some shopping > Step on Tour - (DSC spoke with Melissa Sunderland about her trip last year and the only complaint was the tour guide was late. With the complaint from Deep Run as well, can we make sure this doesn't happen this year?????) > Boston sights as time and budget permits. > Performance venues good, needs 1 or 2 performances > Historical activities are good. > Time to visit Berkley, Harvard, etc.. > Budget for CCIS portion $325 (don't shoot or laugh at the messenger. I have already explain we need at least $400 for our portion, but she wants us to work our magic and see what we can do!) > Client doing her own buses. > Need PTP as soon as possible. __X__BJS__X__ 9/27/04: > 640 Miles - 10hrs Non-Stop. > BJS & DSC completed IOG and then made attachments. Group cannot afford to stay over on Saturday night. > MPB is checking with Embassy Suites Logan Airport for Rate and Availability - they are Sold Out, so we wnet to the Sheraton Needham. > DSC to deliver or email PTP on Wednesday or Thursday of this week. 9/29/04: > BJS ran Quote, then completed PTP. > BJS emailed PTP to client as well as DSC and MPB. > MPB, please process and mail per CCIS SOP via USPS standard mail. > This is a DSC client. > There are NO Charter Quotes as they are doing their own transportation. > Go ahead and include a partially completed Festivals of Music Application for her to complete and return to your attention ASAP. > Thanks! __X__ MPB __9/29__ 10/5/04: > Per DSC, Client does not want to travel through night on Saturday. Can't understand why she could afford three hotel nights last year on hjer trip to Nashville, but can’t afford it this year in Boston! > BJS did up an IOG with a third night on their way back home (in Newark, DE), but this will actually cost them more. > DSC to speak with Director and see how we are to proceed. WHO KNOWS!!! > BJS made no chages to attachments. 10/12/04: > Per DSC, they are willing to drop the Festival and replace it with some clinic or performance opportunities. > Does not want to travel through the night, so we need to find a less expensive hotel that includes B-fasts. > MPB, please work on this - maybe a Hampton Inn would be more cost effective than the Sheraton Needham, especially sine the Sheraton's b-fast is $13/person/morning. Please advise as so as you have a chance, DSC needs to have some answers to the client for a parent meeting on 10/18/04. Thanks! > BJS created a "clinic" IOG; however, I made no changes to the attachments. Will do this once we se what MPB can do with the hotel situation. __X__ MPB __X__ 10/18/04: > BJS ran Clinic only rates based on IOG which he and DSC created on 10/12/04. > BJS emailed to DSC with highlights and asked her to forward to Cleint for decision on how to proceed. > BJS did NOT update attachments or rates ini system. 10/28/04: > BJS made further client requested revisions to the Clinic Only IOG. > BJS ran revised rates and forwarded to DSC to forward to Client. > BJS made no changes to attachments in system and did not update rates on Bible Screen. 11/4/04: > Per DSC, ready for K based on IOG of 10/28/04. > BJS updated rates in system. 11/12/04: > BJS prepared PTP Contract Version. > BJS needs to update attachments in TPMS. > MPB, they have decided that they want the Hampton Inn Logan Airport, so please proceed as needed and remove the Sheraton's attachment in TPMS. > BJS completed CN including Deposit INV #3940, $3,750.00 due with K on 11/30/04. > Also inclusded 50% Payment INV #3941, $7,690.00 due 01/21/05. > MPB, please process per CCIS SOP and mail this afternoon. > This is a DSC Client. > QUAD Room List. > Include CCIF as they are doing their own transportation. > BJS printed Invoices and Cover Letter in VA. > They are NOT doing a festival on this trip. > Thanks! __X__ MPB __11/12__ 11/24/04: > Rec'd signed K via fax. 11/29/04: > Rec'd check #14442, $3,750.00 - Deposit INV #3940, PIF. 12/6/04: > BJS mailed signed copy of K to Director. 1/11/05: > MPB & HMS, as this group is now UNDER CONTRACT and DEPOSIT has been received, please review and confirm as needed. Thanks! > BJS upodated attachments as needed. > BJS faxed Statement showing current balance due as of 01/21/05 = $7,690.00. ____ MPB ____ ____ HMS ____ 1/24/05: > Rec'd check #14846, $7,690.00 - INV #3941, PIF. 2/4/05: > BJS rec'd VM from Toni re: Blue Man Group or Concert at Harvard since she doesn’t care to see Phantom again. 2/4/05: > BJS returned Toni's call and had to LVM. 2/7/05: > Toni called and poke with BJS. > Wants us to try for Blue Man Group tickets for Friday, 04/22/05 and then the Ladysmith Black Mambazo is performing at Harvard on Saturday night and would prefer this to the Student Dinner Theatre. > Wants us to check on availabilityt of these tickets. If the Saturday concert works out at Harvard, they will need a dinner since the Student Dinner theatre was a combined Dinbner & Attraction for one price. > Debbie is searching web for concert info at harvard and will report back to BJS. 2/9/05: > Rec'd email from client via DSC. > Definitely want the tickets for Blue Man Group in Boston Friday night, still trying to decide on what to do with the second show, concert, whatever for Saturday night. > HMS do what you can to start the process on Blue Man Group Boston. I have attached it in the system. The group's FPGF is due 02/18/05. > Thanks! __X__ HMS ____ 2/9/05: > Due to Blue Man Group Show Time beginning at 7PM, BJS shifted everything up by 30 minutes following the Choir Clinic at Harvard on Friday, this will allow sufficient time to get to the theatre following dinner at Joe Tecce's. > BJS updated IOG. > BJS updated attachments. > BJS alerted MPB to change. > HMS, you will need to alert CambridgeSide Galleria and Tour Guides of New England of this change. ____ HMS ____ 2/18/05: > Per DSC, client wants to go with the Ladysmith Black Mambazo concert at Harvard for Saturday PM. > HMS, please check on this as we will need the least expensivce tickets since they will also need us to make meal arrangements. Once we have the ticket price confirmed, then we can plan their dinner accordingly. Thanks! ____ HMS ____ 2/18/05: > Rec'd FPGF, RL, HIF & CCIF. > NO bus driver room required per CCIF. > Total Pax = 41 (26 + 15) > Rms / Pax 3 Q / 12 5 T / 15 7 D / 14 0 S / 00 TOTALS = 15 ROOMS and 41 PAX (26 + 15) > As these numbers are below minimum, rather than changing pprates, BJS deleted one comp. > BJS faxed copies of forms to MPB. > BJS updated BIBLE and IOG accordingly. > As these numbers are now GUARANTEED, please review and proceed as needed. Thanks! __X__ HMS __X__ _X___ MPB __2/21__ 2/21/05: > BJS mailed Final INV #3995, $4,062.00 - due 03/07/05. 2/24/05: > BJS deleted the Student Dinner Theatre attachment as the group will be doing the Lady Smith Black Mambazo concert at Harvard instead. No calls had been made regarding the Student Dinner Theatre for this particular group. > Dinner will be a $10 Meal Credit and they can eat at Faneuil Hall after visiting the NE Aquarium. 3/7/05: > rec'd check #15381, $4,062.00 - INV #3995 - PIF. > ACCOUNT IS PIF. 3/8/05: > BJS revised IOG to show $10 Meal Credit for Dinner at Faneuil Hall Marketplace following NE Aquarium and prior to returning to the hotel to prep for the concert at Harvard. > BJS emailed DSC updated IOG so she can share with client. 3/10/05: > BJS revised IOG due to performance at Faneuil Hall rather than CambridgeSide Galleria on Friday, April 22, 2005 from 12 - 1pm. > HMS, Due to this change, the pick-up point for the Guided Tour will be Faneuil Hall Marketplace rather than Cambridgeside Galleria, Friday at 1:30 PM. Please alert Julie Katz of this change. The drop off point will remain Joe Tecces' Restaurant. > Faneuil Hall offers Meal Vouchers, so BJS decided that rather than giving them $15 worth of Meal Credits for Friday's Lunch ($5) at Faneuil Hall and Saturday's Dinner ($10) at Faneuil Hall, he would purchase two $6 Meal Vouchers, one for Friday & one for Saturday, plus a Dessert / Snack Voucher ($3) a a part of Saturday's Dinner at Faneuil Hall. The budget is unchanged at $15 for the tewo meals. > BJS emailed revised IOG to DSC so she can forward to Client. > BJS faxed Performance Information Sheet to DSC so she can get the needed answers from Client, then BJS will complete form and return to Janine at Faneuil Hall. > BJS updated IOG and attachments accordingly. ____ HMS ____ 3/21/05: > BJS faxed Performance release forms and information packet to Toni for her to complete and return directy to Faneuil Hall no later than 04/05/05. 3/30/05: > BJS sent email to Toni encouraging her to contact Dr. Marvin at Harvard via email to discuss repertoire, the composition of her ensemble, etc. 4/15/05: > BJS emailed FI to Cleint as well as DSC & MPB. > BJS also faxed to DSC.
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