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Torrington, CT, CT
Totonto, CT
Townsend, TN
Towson, MD
Trenton, NJ
Triangle, VA
Tuscaloosa, AL
Tuxedo, MD
Universal City, CA
Upper Marlboro, VA
Vails Gate, NY
Varies, AK
Vaugwa Ontario, CA
Victoria, ON
Vienna, VA
Virginia Beach, VA
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Washington, DC
Washington, MD
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Washington DC, DC
Washington DC, VA
Washington, D.C., DC
Washington, DC, DC
Washington, DC, MD
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Wellsboro, PA
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Williamsburg, OH
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Wilmington, DE
Wilmington, NC
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Woburn, MA
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Worthington, OH
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Wytheville, VA
X, PA
York, PA
York Springs, PA
Yorktown, VA
Zainesville, OH
OR
Number of
PAX
Youth
Adults
Escorts
DOF
Comps
Single
Dbl
Trip
Quad
Quint
Sext
Start
Date:
Time:
End
Date:
Time:
Contract
Due
Received
Deposit
Due
Received
Partial Deposit
First Payment
Due
Received
Final PAX
Due
Received
Final Room List
Due
Received
Hotel Info Form
Due
Received
Balance
Due
Received
Contract Status
Under Contract
Canceled
Trip Notes
( Print Note )
( E-Mail Corporate )
7/22/04 > Parade competition - Festivals of Music > $300 Total Budget > Bus quotes > Meal Credits en route $5 > lots of fun and play time > 1 nice dinner - lilked Tony Roma's last time he went > Likes Medieval Time > Shopping at the big mall > Beach time > need PTP by 8/1/04 - Dave originally wanted the PTP the week of 7/19/04 because it is band camp, but he didn't get back to me until 7/21/04 with the specific weekend! 8/5/04: > BJS completed IOG and made attachments in system. > BJS ran quote and inserted rates in Bible. > BJS faxed CQRs to Eddies, Martz, Spirit and Newton. > BJS will complete PTP once charter quotes are received. 8/25/04: > BJS completed PTP and emailed to DSC and Dave Mowery. > At DSC's suggestion, BJS went ahead and provided Dave a 2D/1N Rate just in case he really needs to be under $300 including coaches. > MPB, please process per SOP and mail via USPS 1st Class Mail, along with partially completed Festivals of Music Application for Myrtle Beach. Thanks! > This is a DSC client. __X__ MPB __8/24__ 8/26/04: > Per DSC conv with Client, they now want to leave on Thursday AM rather than Friday AM. It will remain a 2-night trip, they will check out of the hotel on Saturday AM and then leave for home Saturday anight after the Awards Ceremony at Dixie Stampede, arriving back at school Sunday at 5:30 AM. > BJS updated IOG and attachments and prepared revised rates. > BJS will secure revised charter quote fdrom Martz once Dave has approved IOG and rates. > MPB, please contact hotel to confirm this change and advise BJS as soon as done, so DSC can share this info with Client - Thanks! I have updated the hotel info screen with their requested arrival date and time, as well as checkout info. __X__ MPB __8/27__ 9/7/04 > DSC spoke with client on 9/3/04. Use Martz, likes revision, go with it and proceed to contract ASAP n/l/t 9/15. 9/16/04: > BJS updated rates on Bible Screen > BJS updated PTP to reflect the IOG which we presented on 8/26/04. 9/18/04: > BJS completed Contract Packet. > Sent note to Martha to call on Monday AM so we can go over processing the Notebook, etc. > Contract to mail on 9/20/04. > Deposit INV #3893, $2,750.00 due with K on 10/1/04. > 50% Payment INV #3894, $9,335.50 - Due 01/28/05. 10/20/04: > Rec'd signed K and well as Deposit check #2196, $2,750.00 - INV #3893 - PIF. > BJS mailed fully signed copy of K back to Dave Mowery. > BJS faxed a copy of the FOM Application to MPB - she may already have it . . . > MPB & HMS, as this is now UNDER CONTRACT, please review and confirm inclusions as needed. Thanks! _X__ MPB __2/8/05 ____ HMS ____ 2/8/05: > BJS faxed Statement to Dav'e attention, showing current balance due as $9,335.50. It was due on 01/28/05. 2/25/05: > Rec'd check #2215, $9,335.50. INV #3894, PIF. > BJS sent email to DSC alerting her to inform Dave it was rec'd. 2/25/05: > Rec'd FPGF, RL & HIF. > Total Pax = 53 (43 + 10) > Rms / Pax 10 Q / 40 01 T / 03 04 D / 08 02 S / 02 TOTALS = 17 ROOMS and 53 PAX (43 + 10) > BJS updated IOG and Bible accordingly. > As these numbers are now GUARANTEED, please proceed as needed. Thanks! > BJS faxed forms to MPB. ____ HMS ____ __X__ MPB __3/1__ 2/28/05: > BJS mailed Final Payment INV #4004, $8,212.50 due 03/14/05. 3/17/05: > Rec'd PCCF. > Total Pax and number of rooms remains unchanged; however, there are now 42 Students and 11 Adults. > BJS updated IOG, Bible and Room List accordingly. > Revised Rms / Pax > Rms / Pax 09 Q / 36 03 T / 09 03 D / 06 02 S / 02 TOTALS = 17 ROOMS and 53 PAX (42 + 11) > BJS revised Final INV and faxed then mailed. > Total due on Account = $8,161.50. 3/28/05: > Rec'd PCCF. > REVISED Total Pax = 54 (42 + 12), this is an addition of one(1) adult. > BJS updated IOG and Bible > BJS asked DSC to find out how this change effects the room list and advise ASAP. > BJS alerted HMS & MPB to the new count. 4/4/05: > Still no answer from DSC on the room list, so BJS sent her a reminder email. 4/7/05: > Rec'd fax from Dave, needs to add a single Adult Package for his Principal, Gloria Talbott. > BJS updated Bible. > DSC has spoken with MB regarding hotel room. > REVISED TOTAL PAX = 55 (42 + 13) > REVISED Rms / Pax 10 Q / 40 02 T / 06 03 D / 06 03 S / 03 TOTALS = 18 ROOMS and 55 PAX (42 + 13) > BJS updated IOG and Bible accordingly. Also faxed Revised Room List to MPB. > As these numbers are now REVISED and GUARANTEED, please review and proceed as needed, including festival co. Thanks! ____ HMS ____ __X__ MPB __4/8__ 4/7/05: > Due to addiotnal pax and room list changes, BJS faxed and mailed Final INV #4004, $8,749.50 due 03/14/05 4/14/05: > Rec'd check #2222, $8,379.50. Balance due on Account = $370.00. > BJS faxed and mailed Statement. 4/20/05: > BJS emailed FI to Client, DSC & MPB. 4/21/05: > BJS mailed FI Packet via FX 2-day for arrival on Monday, 04/25/05. > Included 55 CCIS pencils as well as Sinch Sack for Director. 5/2/05: > BJS called and spoke with Dave re: his displeasure with his trip. > LVM. 5/2/05: > Rec'd Fax from Dave. > BJS called and LVM, then faxed to DSC as well. 5/5/05: > BJS faxed then mailed letter to Gloria Talbot, Principal. > CC:d Debbie and Dave Mowery. > Waived $370 balance due, as $330 would be credit from NASCAR Speed Park. The remaining $40 is a goodwill gesture on my part. 5/6/05: > Rec'd check from Boosters, $370.00, #2227. > BJS marked VOID and returned via USPS 1st class mail to Boosters Treasurer at the PO Box on envelop's return address. > BJS emailed Dave so he'd know it was on its way. 5/9/05: > BJS checked VM in VA office, had message from Gloria Talbot, Principal, she was concerned that the check for her package did not yet arrive. > BJS returned her call and LVM, explaining that check arrived on Friday, 5/6/05, and BJS already marked void and returned to Booster Treasurer.
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