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Torrington, CT, CT
Totonto, CT
Townsend, TN
Towson, MD
Trenton, NJ
Triangle, VA
Tuscaloosa, AL
Tuxedo, MD
Universal City, CA
Upper Marlboro, VA
Vails Gate, NY
Varies, AK
Vaugwa Ontario, CA
Victoria, ON
Vienna, VA
Virginia Beach, VA
Waldorf, MD
Walkersville, MD
Washington, DC
Washington, MD
Washington, NJ
Washington, VA
Washington DC, DC
Washington DC, VA
Washington, D.C., DC
Washington, DC, DC
Washington, DC, MD
Washington, DC, VA
Wellsboro, PA
West Chester, PA
West Grove, PA
West Newton, PA
West Orange, NJ
Westchester, IL
Westhaven, CT
Westminster, MD
Westwood, MA
White Plains, NY
Whites Creek, TN
Wildwood Crest, NJ
Wilkes-Barre, PA
Williamsburg, OH
Williamsburg, VA
Williamsport, PA
Wilmington, DE
Wilmington, NC
Winchester, VA
Winter Park, FL
Winterthur, DE
Woburn, MA
Woodbridge, VA
Worcester, MA
Worthington, OH
Wright-Patterson AFB, OH
Wytheville, VA
X, PA
York, PA
York Springs, PA
Yorktown, VA
Zainesville, OH
OR
Number of
PAX
Youth
Adults
Escorts
DOF
Comps
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Trip
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Sext
Start
Date:
Time:
End
Date:
Time:
Contract
Due
Received
Deposit
Due
Received
Partial Deposit
First Payment
Due
Received
Final PAX
Due
Received
Final Room List
Due
Received
Hotel Info Form
Due
Received
Balance
Due
Received
Contract Status
Under Contract
Canceled
Trip Notes
( Print Note )
( E-Mail Corporate )
7/16/04 > DSC had this information from Jenney last May who gave it to DSC so she could get her Proposal early in the game. > She want sto use her credit for this trip > Needs PTP ASAP!!!!!!!!! > want st o go to Orlando and do Disney Magic Music Days > bus choice - Martz > b'fast down and back with a $5.00 meal credit > Other meals OK with Disney Meal Coupons > One dinner at Planet Hollywood > Leave Saturday after last activity and return to Richmond Sunday mid day > Shopping at Downtown Disney OK > Budget is $300 to $350. 9/13/04: > DSC spoke with and dates changed to April 13 - 17, 2005. > Still Orlando > Magic Music Days Only - Parade Band > Use credit from year before last > Leave Wed. travel thru the night > Return Sunday - leave Saturday after last activity and return early Sunday morning. > Choir will also be going - they will do a festival in addition to Magic Music Days but that will be a separate trip. > Band and Choir want to do as many activities together as possible > Band and Choir would like to stay at the same hotel > Bus quote from Martz > Meal Coupons OK > Meal Credits en route OK > Shopping - Downtown Disney > Need PTP ASAP __X__BJS__X__ 10/8/04: > Credit from 2003 = $11,615.75 > BJS completed IOG. > MPB is working to secure hotel. > BJS faxed CQRs to Martz, Newton & Spirit. > BJS made attachments in system, with the exception of the Hotel and corresponding Breakfasts! 10/11/04: > BJS completed PTP and emailed to Cleint as well as DSC and MPB. > PTP included the one and only charter quote received to date (Martz) > MPB, BJS printed PPBCC for that quote to the Dell in VA for MPB to include in the hard copy which she will mail. > Also include a partially completed MMDays Application. > This is a Debbie Client. > Please process per CCIS SOP and drop in the mail this afternoon. Thanks! __X__ MPB __10/12__ 10/12/04: > BJS emailed Spirit's charter quote to DSC so she can share with Client. 11/4/04: > Per DSC, they are now looking at a single trip, all doing MMDays (Band, Choir & Orchestra. Band & Orchestra will perfrom, Choir will NOT). > Combined Total Pax = 140 (125 + 15) > BJS will generate a PTP Rev1 based on these numbers and a department wide trip. Jenny Ryan will be trip coordinator and signature. > Want a total of three 47-passenger coaches from Martz. Two are already under contract with Martz. 11/11/04: > Per DSC's email from Jenny, total pax = 123 (110 + 13). > BJS decide to make total combined pax 130 (115 + 15) just to be safe. Revision and rates will be based on this number. > BJS updated Bible accordingly. > This will now be one "combined" trip and one "combined file", Monacan HS Music Department. 11/24/04: > BJS called DSC to see if they were looking for a K at this time or just a revision of the PTP. > Per DSC, they just need a revision based on the Department Wide trip with the revised total pax and three 47s from Martz. > As soon as they see it, she expects them to request their K. > Martha, please consolodate all of the hotel notes into this client. Once you have done this, please delete the hotel attachment in the Choir's file. > MPB, based on their new combined projected numbers, with a total of 46 suites, we have plenty of room for this group. > BJS adjusted rates based on what the combined profit was to have been based on the original numbers and two separate trips. Trips were originally based on 185 total pax and now we are looking at no more than 130 total pax, that is the reason for the $14pp increase. > BJS entered updated rates in system. > BJS emailed Music Department PTP and IOG to Jenny as well as DSC. > BJS also sent DSC explanation of why rates were slightly increased. __X__ MPB __11/24__ 12/6/04: > Per DSC, they are now expecting around 97 total pax and need a 4th comp. > BJS revised rates and updated rates on Bible screen. > DSC will share these rates with Client. > BJS called Martz and had them change the 2-47s to 2-55s. > BJS gave DSC the revised charter rates as well. > DSC to inform client of the new rates, etc. 12/8/04: > Per DSC, they areready for K based on the rates and numbers discussed with DSC on 12/6/04. > Revised total pax: 105 (95 + 10). > BJS updated count on Bible Screen. > Group also needed 4 comps. > Rates are based on 95 - 105 total pax. 12/9/04: > BJS completed Contract as well as Deposit INV #3951, $8,250.00 and 50% Payment INV #3952, $23,633.00 - all due on 01/13/05. > MPB, please process per CCIS SOP and mail this afternoon via USPS 2-day service. > This is a DSC Client. > QUINT ROOM LIST. > They already have their MMDays applcation information and some of it has already made its way back to you. DO not send any of it in until you have it complete from the Band, Choir & Orchestra. The Choir is not performing, but per your conv with MMDays, still needs to apply as if they were. > No need for CCIF as we are doing their coaches. > BJS printeed Invoices and PPBCC to VA printer. > BJS emailed required files to MPB and copied DSC. > Thanks! _X__ MPB __12/9__ 12/14/04: > Per DSC they want to add a security guard. > BJS will Invoice on Final Invoice. > MPB, please make attachment & arrangements for one security guard from midnight to 6AM their two nights at the hotel. Thanks! __X__ MPB __12/15__ 1/13/05: > Rec'd signed Contract as well as two checks. > BJS signed K and then mailed copy to Client. > #23504 (school check) $14,720.00 and #1202 (band boosters check) $15,735.00 totaling $30,455.00. Deposit INV #3951 - PIF and $22,205 toward 50% Payment INV #3952, leaving a balance on that invoice of $1,428.00. BJS mailed Statement showing current balance due. > MPB, as this is now UNDER CONTRACT, please review and confirm as needed at this time. Thanks! _X__ MPB _1/14__ 2/7/05: > Rec'd email from Jenny - Just received my Disney packet - our performance time is Friday, April 15 in the evening - Magic Kingdom march. 2/7/05: > Rec'd FPGF, RL & HIF via fax. > BJS faxed to MPB. > Total Pax = 102 (90 + 12) > Rms / Pax 16 Qt/ 80 02 Q / 08 03 T / 09 02 D / 04 01 S / 01 TOTALS = 24 ROOMS and 102 PAX (90 + 12) > BJS updated IOG and Bible accordingly. > HMS & MPB, as these numbers are now GUARANTEED, please rpoceed as needed. Thanks! ____ HMS ____ __X__ MPB __2/8__ 2/17/05: > BJS mailed Final INV #3994, $4,869.81 due: 02/25/05 as well as Statement showing total due on account as $6,297.81. 3/15/05 > NOTE: per DSC Jenny Ryan does not want to do the Disney breakfast. (MPB)
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