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Toronto, Ontario, CN
Toronto, Ontario, CA,
Torrington, CT, CT
Totonto, CT
Townsend, TN
Towson, MD
Trenton, NJ
Triangle, VA
Tuscaloosa, AL
Tuxedo, MD
Universal City, CA
Upper Marlboro, VA
Vails Gate, NY
Varies, AK
Vaugwa Ontario, CA
Victoria, ON
Vienna, VA
Virginia Beach, VA
Waldorf, MD
Walkersville, MD
Washington, DC
Washington, MD
Washington, NJ
Washington, VA
Washington DC, DC
Washington DC, VA
Washington, D.C., DC
Washington, DC, DC
Washington, DC, MD
Washington, DC, VA
Wellsboro, PA
West Chester, PA
West Grove, PA
West Newton, PA
West Orange, NJ
Westchester, IL
Westhaven, CT
Westminster, MD
Westwood, MA
White Plains, NY
Whites Creek, TN
Wildwood Crest, NJ
Wilkes-Barre, PA
Williamsburg, OH
Williamsburg, VA
Williamsport, PA
Wilmington, DE
Wilmington, NC
Winchester, VA
Winter Park, FL
Winterthur, DE
Woburn, MA
Woodbridge, VA
Worcester, MA
Worthington, OH
Wright-Patterson AFB, OH
Wytheville, VA
X, PA
York, PA
York Springs, PA
Yorktown, VA
Zainesville, OH
OR
Number of
PAX
Youth
Adults
Escorts
DOF
Comps
Single
Dbl
Trip
Quad
Quint
Sext
Start
Date:
Time:
End
Date:
Time:
Contract
Due
Received
Deposit
Due
Received
Partial Deposit
First Payment
Due
Received
Final PAX
Due
Received
Final Room List
Due
Received
Hotel Info Form
Due
Received
Balance
Due
Received
Contract Status
Under Contract
Canceled
Trip Notes
( Print Note )
( E-Mail Corporate )
7/16/04 > DSC "spoke" via e-mail with client. Wants to go to the Daytona 500 Parade and Festival with Music Festivals > wants to leave whatever time is necessary to travel through the night and go to Disney or Universal. Client said if there was a reasonably proced workshop at Disney that would be fine, otherwise, Universal. I would say Universal would be the best bang for his buck and the time he will have. > Client wants to leave Florida on Saturday after the last activity and get back to Newport News on Sunday. > Eddie's is his bus choice. > All Inclusive budget is $550 to $600 per person. > client will be taking Concert Band, Jazz Band, Parade, Ghuard and Indoor Percussion. > will need PTP by 8/6/04 8/6/04: > BJS faxed CQR to Eddies and Newton. > BJS made attachments in system and generated rates. > Will complete PTP as soon a charter quotes are in house. 8/18/04: > BJS emailed PTP and IOG to Kim Baugh ans well as DSC. Copy of email in correspondence file. > MPB, please process PTP per SOP and mail via 1st class mail on Thursday. Go ahead and include a partially completed Daytona Festival Application as a part of his packet. Thanks! __X__ MPB __X__ 8/19/04 > Per DSC, dates have probably changed - so all is on hold for the time being. > Client needs to wait until end of September to make final decisions due to slow to react school calendar. __X__ MPB __8/27__ 9/17/04 > DSC spoke with client on 9/14/04 > Wants to go to Orlando > Magic Music Days - performance > Workshops - You're Instrumental and Auxilleration > Would like additional performaces within Disneyworld - would like to start each day with a performance or a workshop > Would like performances/ workshops for Jazz Ensemble, Color Guard > Meal Vouchers good > Would like a luau or a special meal, not Medieval Times > Get Bus quotes - Newton and Eddie's > Budget - $500 - $600 > NO WATER PARK!!! > Need PTP ASAP! __X__BJS__X__ 9/27/04: > BJS completed IOG and updated Bible. > BJS faxed CQRs. > BJS made attachments. > MPB secured rooms at the Homewood Suites - LBV. > BJS prepared Rates. > DSC to deliver PTP on Wednesday or Thursday of this week. 9/29/04: > BJS completed PTP and emailed to DSC, MPB & Client. > MPB, please process per CCIS SOP and mail via USPS standard mail. > This is a Debbie Client. > I have printed the Bus Cost Charts to my Dell Computer in VA. > Include a partially completed MMDays Application with his packet with instructions to return the Application and required materials to your attention ASAP. Include any supporting documents he may need, but be careful not to include and order forms or sheets with prices. > Thanks! __X__ MPB __9/29__ 10/5/04: > BJS gave DSC quote form Oleta for 2-47s. She is to share with Client. She thought it was high; however, it is actually the lowest quote of the three rec'd. 10/6/04: > DSC spoke with client and dates need to shift by one day. They wil leave on 5/26/05 and return by noon on 5/31/05. > DSC spoke with client regarding Oleta Bus quote and he wants to go with Oleta. > Client needs revised PTP and hopefully will be ready for a contract shortly thereafter! __X__BJS__X__ 10/7/04: > MPB made changes with Hotel, > BJS made changes to attachment dates and dates on IOG. > BJS requested charter contract from Oleta. > BJS prepared PTP Revision I and emailed to DSC and Kim Baugh. 11/5/04: > Per DSC, ready for K based on Rev1. 12/8/04: > BJS completed Contract, including Deposit INV #3945, $9,000.00 due withK on 1/5/05 as well as first payment inv #3946, $22,717.00 due 02/25/05. > BJS emailed to MPB and DSC. > MPB, please process per CCIS SOP and mail this afternoon via USPS 2-day mail. > This is a DSC client. > SEXTUPLE Room List > No CCIF required as we are doing their transportation. > Thanks! _X___ MPB _12/8___ 12/16/04: > Rec'd email from Kim that they are going to use Classic Festivals rather than CCIS. > DSC to call and try to salvage trip - see if we can get a copy of what they proposed. > Kim to email to DSC this evening. 12/17/04: > There was no email from Kim, so BJS emailed him note askign for the opportunity to see it in light of our ling relationship. > Mentioned that we were caught completely off-guard by this decision and hoped due to our history we would still have an opportunity to do the job. 12/20/04: > Finally received copy of the Proposal they are planning to go with from Classic Festivals (Kim emialed it late on Friday, 12/17/04). > BJS prepared revision and eamiled to Kim and DSC with lower rates and highlighted som eof the positives of or package, the fact we could save them nearly $2,000.00 and the given success they have enjoyed with us over the past decade. > DSC to follow up this afternoon. > BJS made no changes to any of the attachments, bible screen, etc. 12/21/04: > BJS called Kim and discussed our proposal and history, etc. > Kim will speak with Booster VP and get back to us as soon as they have made their final decision. > BJS informed DSC of the conversation and said that the prospects do not look too great. 12/21/04: > Kim called and LVM. > They are ready for revised K and plan to use us. > Needs to know name of hotel. > DSC will send email thanking him for the business and BJS will PTP with hotel and will mail revised Contract information. 12/22/04: > BJS completed Contract Version of PTP with housing at the Hampton Inn Maingate West. > MPB was able to secure rooms at this property for $62 + 13%, including B-fast. She will update attachments for hotel and b-fast at hotel and make certain K is in hand. > BJS updated Rates and entered on Bible Screen. > BJS emailed Contract Version of PTP and IOG to Kinm's attention, as well as DSC and MPB. > MPB, please add hotel security as an attraction attachment. We will need one guard for 6 hrs per night for the three nights they are at the hotel. Check with the hotel to see whom they recommend - they may be able to make the arrangements for you - if not, proceed as needed. > BJS to complete a Revised Contract Packet and MPB will mail toKim's home address on 12/23/04 or 12/27/04. > We will also need the Vinyl menu at the HRC. See notes in the HRC Clog attachment. __X__ MPB _1/4___ 1/3/05: > MPB, see notes from 12/22/04. > BJS completed Revised K packet including Deposit INV #3945, $9,000.00 due with K on 01/25/05. > Also sent INV #3946, $22,037.00 due 02/25/05. > MPB, please process per CCIS SOP and mail this afternoon via FX PON. > This is a DSC Client. > QUAD Room List. > No CCIF required. > Please send note reminding him that he already has the MMDays Application Materials and can use that from the CN we sent him last month. Everything else from that particular notebook can be disregarded. > Thanks! __X__ MPB _1/3___ 1/13/05: > Kim called - has mtg tonight and response thus far has been behind what he expected. > Wants some options for tonight's mtg. > BJS suggested deleting Luau and replacing it with a Disney Meal Coupon - this would create an immediate savings of $40 per eprson. > Also suggested dropping a nights stay and doing all Disney Coupons. > BJS worked up rates and a sample IOG for Kim and emailed to him. This will save almost $100 per person Quad. There would also be a small bus savings as well. > Kim also asked if we could relax our deadlines by a month or so. BJS was reluctant to give that much but restated that we would work with him as we have done in the past . . . 1/17/05: > Rec'd email from Kim, parents liked the "new" IOG and rates and want a K based on this. > BJS emailed Kim to make certain of exactly what he wants since we spoke of some many options on 1/13/05. > Kim also stated that they will make an initial deposit of $2,000.00. BJS said that was OK - the contract numbers would reflect differently; however, we would continue to work with them as we have in year's past. > BJS copied DSC and MPB on BJS reply to Kim. Will await repsonse prior to completing the 3rd Contract for this group! 1/18/05: > Rec'd email from Kim confirming that he does want the Contract, his 3rd, based on the IOG and rates which BJS prepared for him on 1/13/05. > BJS updated Bible screen accordingly. > BJS updated attachments. > MPB, please note that this will now be a 2-nite stay - Friday & Saturday nights at the hotel. Please advise hotel accordingly and update hotel contract as needed. BJS updated the actual arrival & departure dates and times in the hotel attachment. > MPB, please cancel meal at HRC then delete that particular meal attachment. I added and deleted the Disney Meal Coupons as needed. > MPB, update Hotel Security as well - will just be for two nights now rather than three. > FYI - Kim will probably not have enough color guard members for the Disney Auxiliration Workshop - but hopes to be able to keep the You'r eInstr5umental Workshop. Also, their first day at Disney will be Friday, 5/27/05 rather than Saturday, 5/28/05 as originally planned. > BJS faxed request for Revised Charter Quote to Oleta. > Contract will be prepared as soon as we have revised quote from Oleta. > BJS updated PTP to send with K - with the exceptioon of the revised Charter Rate. > BJS updated Contract as able with the exception of the financial information. > BJS updated Deposit INV #3945, $6,750.00 due 01/25/05. > BJS printed to VA Office - MPB, hold this until the other Invoice is generated once I have the revised charter rate. We can then include them in the Contract Notebook. __X__ MPB __1/18__ 1/18/05: > BJS completed PTP Revision IV after receiving revised charter quote from Oleta. > Completed & emailed Contract as well as Deposit INV #3945, $6,750.00 due with K on 01/25/05. Also sent 50% Payment INV #3946, $18,155.00 due 02/25/05. Printed Invoices to VA Office as well as PPBCC. > MPB, please process per CCIS SOP and mail this afternoon if possible via USPS 2-day mail. > QUAD Room List > DSC Client > Needs MMDays Application info - Disney days have changed due to this IOG revision. > No CCIF since we are doing his transportation. > Thanks! __X__ MPB _1/18___ 1/31/05: > Rec'd K via mail. > Rec'd check #1166, $3,000.00 as payment toward Deposit INV #3945. > Balance due on Deposit = $3,750.00. > As this is now UNDER CONTRACT and a partial deposit has been received, please proceed as needed. Thanks! __X__ MPB __2/15__ 2/1/05: > BJS maield hard copy of fullu signed K back to Kim Baugh. 3/17/05: > Rec'd check #37996. $5000.00. Deposit INV PIF and $1,250.00 applied to 50% payment INV. Total due on that INV = $16,905.00. 4/8/05: > Rec'd FPGF, RL & HIF via fax. > Total Pax = 65 (53 + 12) > Rms / Pax 11Q / 44 03T / 09 05D / 10 02S / 02 TOTALS = 21 ROOMS and 65 PAX (53 + 12) > BJS updated IOG and Bible accordingly. > BJS faxed forms to MPB. > As these nmbers are now GUARANTEED, please review & proceed as needed. Thanks! ____ HMS ____ __X__ MPB __4/11__ 4/11/05: > BJS reviewed Contract and rates, as numbers are below minimum, we will give NO Souvenirs and 2 comps. > BJS advised DSC of this decision so she can lwet Kim no should it come up . . . 4/11/05: > BJS faxed Final INV #4036, $8,922.00 as well as Statement showing total due on account = $25,827.00 - due 4/11/05. 4/11/05: > BJS realized that he forgot the over Disney Quota surcharge fee, so he revised inv #4036, $9,052.00 and faxed and mailed hard copy including Statement showing total due on account as $25,957.0o - due 04/11/05. 4/13/05: > DSC spoke with Kim rergarding the Auhilaration Workshop - does he have the minimum of 22, does he still want to do it and pay the difference? > Still wants to do it, only has 10 girls and knows the minimum is 22. He is willing to pay the difference. > BJS faxed and mailed ONV #4039, $300, for the difference as well as an updated Statement showing balance due on account as $26,257.00. 4/18/05: > Rec'd check #38098, $5,000.00. > Balance due on account = $21,257.00. > BJS faxed and mailed Statement. 4/22/05: > Rec'd PCCF and where to place them on the RL. > BJS & MPB revised Room List, then BJS faxed his copy to MPB. > REVISED Total Pax = 68 (55 + 13) > Rms / Pax 13Q / 52 01T / 03 06D / 12 01S / 01 TOTALS = 21 ROOMS and 68 PAX (55 + 13) > BJS updated IOG and Bible accordingly. > As these GUARANTEED Numbers are now REVISED, please review and proceed as needed. Thanks! ____ HMS ____ __X__ MPB __4/22__ 4/22/05: > BJS faxed and mailed Revised INV #4036, $9,984.00 as well as Statement showing balance due on account as $22,189.00. 5/3/05: > BJS faxed STATEMENT - $22,189.00 DUE ON ACCOUNT. 5/23/05: > Rec'd three checks totaling $11,000.00. Balance due = $4,189.00. > Per Kim, he is sending another $3,289.00 via overnight delivery this afternoon. > BJS completed FI Packet and sent via FX SON to DSC. > DSC to deliver on either Wednesday or Thursday of this week. > Kim to have check for balance when DSC delivers ($900.00).
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