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Number of
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Time:
Contract
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Received
Deposit
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Received
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First Payment
Due
Received
Final PAX
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Received
Final Room List
Due
Received
Hotel Info Form
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Received
Balance
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Received
Contract Status
Under Contract
Canceled
Trip Notes
( Print Note )
( E-Mail Corporate )
1/22/04: > DSC spoke with Linda 1/19/04 > Group will go to Hershey Park since last teacher said that's where group was going! > Festival - Music Showcase > Tour the Chocolate Factory > Does not want to eat at the Good and Plenty as they have the past 100 years! (Kids don't like it!) > Any other activities as time and money permit > Doing their own transportation > NEEDS PTP ASAP!!!!!!!! __X__BJS__X__ 2/2/04: > BJS completed IOG > Made no attachments in system other than Festival Co. and Transportation. > MPB, please try to secure rooms at the Homewood Suites Mechanicsburg, PA. We will place as many a six students per suite since they will aloow it. This will help us with the budget. > Hollie, please contact ZooAmerica Wildlife Park in Hershey and add to system. The group would like to have admission plus their Guided Inter-Relationships Tour. Also add the Hershey's FactoryWorks Experience as well as lunch at their Kit Kat Gimme a Break Café and Dinner at Fuddruckers in Hummelstown, PA. Since it has been a number of years since our last trip to Hershey, I doubt if any of these are in the system. Debbie got as number of these ideas from the HersheyPark & Hershey, PA websites. > DSC to deliver PTP on Wednesday! __X__ MPB __X__ __X__ HMS __X__ 2/4/04: > BJS completed PTP. > MPB, please process per CCIS SOP. DSC to p-up and make presentation to Director tomorrow AM. Thanks! > Go ahead and include MSF Application and the trip cancellation information packet with the PTP. __X__ MPB __X__ 2/5/04: > Per DSC mtg with Client, they are ready for Contract!!! > MPB & HMS, as this is going to K, please review and confirm all as needed. DSC to deliver K on 2/11/04. > BJS entered due dates in system. __X__ MPB __X__ __X__ HMS __X__ 2/11/04: > BJS completed Contract, including Deposit INV #3780, $10,650.00 due with K on 2/20/04. Also included First Payment INV #3781, $11,434.00 due 3/12/04. > MPB, please process per CCIS SOP. > This is a DSC client. > Include QUAD Room List and Trip Cancellation Info sheet and Borchure. > We already have their festival application in house. > DSC to pick up and deliver this afternoon. __X__ MPB __X__ 2/27/04: > BJS initialed deleted paragraph on K and faxed back to Linda's attention at SJMS. 3/4/04: > Rec'd signed K, CCIF (no rooms for drivers) and Depsoit Check #1351, $10,650.00 - INV #3780 - PIF. > AS this is nbow UNDER CONTRATC and deposit has been received, please proceed as needed. Thanks! __X__ MPB __X__ __X__ HMS __X__ 3/25/04: > Rec'd FPGF, RL & HIF via fax. > Total Pax = 138 (102 + 36) > Rms / Pax 20 Q / 80 06 T / 18 18 D / 36 04 S / 04 TOTALS = 48 ROOMS and 138 PAX (102 + 36). > BJS updated Bible and IOG accordingly. > MARTHA - THIS IS 15 more rooms than we requested. Please check with hotel to see if they can accommodate! If not, I don’t know what we can do - the block is so much higher due to so many Double Rooms (18) ARGH!!! If they do not have enough Double/Doubles, we could use some Kings if we can find out who are husband and wife. Please advise BJS upon return from FOE Orlando II. > As these numbers are now GUARANTEED, please review IOG and attachments and proceed as needed. Thanks! __X__ MPB __X__ __X__ HMS __X__ 4/28/04: > Rec'd updated RL and PCCF. 5/11/04: > Rec'd yet another PCCF, (over a week after the deadline!). > We can make it work. > MPB and DSC made changes on Room List. > Revised Total Pax = 137 (100 + 37) > REVISED Rms / Pax 18 Q / 72 09 T / 27 18 D / 36 02 S / 02 TOTALS = 47 ROOMS and 137 PAX (100 + 37) > BJS updates Bible and IOG accordingly. > HMS & MPB have placed orders accordingly. > BJS will complete FI and fax / email to Client this afternoon, along with Final Invoice for Balance. > BJS faxed and mailed Final Invocie as well as Statement. Total due on account = $23,118.75. 5/11/04: > Emailed FI to Director and DSC at 3:59PM. 5/18/04: > Rec'd check #1456, $23,118.75 - ACCOUNT IS PIF!
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