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Torrington, CT, CT
Totonto, CT
Townsend, TN
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OR
Number of
PAX
Youth
Adults
Escorts
DOF
Comps
Single
Dbl
Trip
Quad
Quint
Sext
Start
Date:
Time:
End
Date:
Time:
Contract
Due
Received
Deposit
Due
Received
Partial Deposit
First Payment
Due
Received
Final PAX
Due
Received
Final Room List
Due
Received
Hotel Info Form
Due
Received
Balance
Due
Received
Contract Status
Under Contract
Canceled
Trip Notes
( Print Note )
( E-Mail Corporate )
12/17/03: > Rec'd Application for FOE 2004 - San Antonio 1 via fax. > 70 Pax (55 + 15) > 4D/3N Package > Thursday, Friday & Saturday nights at the hotel. (OMNI San Antonio) > Competition > Mixed Choir (55 singers) > "Altus High School Mixed Choir" 1/1/04: > BJS added trip to system. > Still no Aplication Fee Check, so BJS was hesitant and short on time to get her the Contract prior to his week out of office. > BJS sent email to Director that he would send Contract Notebook upon our receipt of Application Fee and BJS's return to office on 1/12/04. > BJS faxed Application Fee INV #3741, $75.00 due 1/12/04. > BJS added to Status Schedule, Hotel Usage Chart, FOE Participant List and Ensemble List.> BJS entered deadlines in system. 1/20/04: > BJS called and LM for Patti - checking status of Application Fee. 1/20/04: > BJS spoke with Patti- not sure if they will be able to attend due to All-State Track meet recently added to school calendar. They will make decision and inform us by end of week. > As this is still up in the air, BJS thought it best to update Status Schedule to TBD, then deleted from Hotel Usage Chart, and removed from FOE Participant List and San Antonio 1 Ensemble List. __X__ MPB FYI __X__ AMH FYI 1/21/04: > BJS spoke with Patti about the CCIS options with other festival companies in Dallas, Houston, San Antonio, New Orleans, Branson, & St. Louis over other weekends in April & early May. 2/5/04: > Students have not been able to commit to San Antonio, so she now wants CCIS trip to Dallas rather than FOE. > 4 hrs to Dallas, Depart 7am Friday morrning, to HRC or Rainforest Café for Lunch, then to Dallas Zoo for afternoon (Hurricane Harbor Water Park is closed at this particular time). > Hotel check in followed by Medieval Times Dinner Attraction. > MSF Competition (3 choirs = 2 show choirs & 1 chamber choir) on Saturday > All inclusive Meal Plan (Lunch Friday - B-fast Sunday) > Sunday monring, b-fast at hotel and then head for home, arriving Altus around 1PM. (no need for lunch on Sunday). > MPB, please create CFS (due to change from FOE status to CCIS Status). > BJS deleted from FOE Participant List, Ensemble List, Hotel Usage Chart and updated Status Schedule. > MPB, please try to secure suites with David Ramcharan at Crowne Plaza Suites. > BJS created IOG and made attachments in system as able. > Transportation is on own. > MPB & HMS, please review and update as needed. Thanks! __X__ MPB __X__ __X__ HMS __X__ __X__ AMH __X__ 2/9/04: > Rec'd check #1291, $75.00 Application Fee for FOE San Antonio 1. This was in the works before she decided to go to Dallas instead of FOE. 2/13/04: > BJS emailed PTP & IOG to Patti. > Asked for call confirming receipt. > We will proceed once we hear from the client on go or no go. 2/18/04: > BJS sent status check email. Asked her to confirm receipt of PTP and how to proceed. 3/16/04: > Rec'd email from Patti - she is ready for Contract. > BJS replied that he would send one so it is one her desk when she returns from Break on Monday, 3/22/04. > As this is going to contract, please review and confirm all as needed. Thanks! Contract to mail NLT 5PM Saturday, 3/20/04. __X__ MPB __X__ __X__ HMS __X__ 3/29/04: > BJS completed Contarct Packet, including Deposit / First Paymnent INV #3856, $7,000.00 due with K and all other forms on 4/5/04. > MPB, please process per CCIS SOP and and mail this afternoon via FedEx PON. > Include Quad Room List, Cancellation Insurance Info, and CCIF. > This is NOT a Debbie client. > Thanks! __X__ MPB __X__ 4/7/04: > Patti called, parents are concerned over safety at Dallas Zoo (gorilla escaped a month or so ago and killed someone) and want to cancel this inclusion. Will replace with shopping time at Galleria Mall instead. HMS, please cancvel this reservation and advise if we are financially responsible to the Zoo for anything. > BJS updated IOG to reflect the dropping of the Zoo, but did not change any attachments. > Rec'd FPGF, HIF, CCIF (driver will be sharing room with one of the male chaperones - needs only room portion, not complete package), signed K and RL. > Total Pax = 48 (39 + 9) > Rms / Pax 9 Q / 36 3 T / 09 2 D / 03 (+ bus driver) 0 S / 00 TOTALS = 14 ROOMS and 48 "official" PAX (39 + 9). > BJS updated Bible and IOG accordingly. > HMS & MPB, as these numbers are now GUARANTEED and no further changes are permitted, please review all inclusions and IOG, then proceed as needed. Thanks! __X__ HMS __X__ __X__ MPB __X__ 4/20/04: > Rec'd check #1749, $7,000.00. > Deposit / First Payment INV #3856, PIF. 4/21/04: > BJS faxed and mailed INV #3866, $5,086.00 due: 4/16/04. 4/26/04: > BJS spoke with Patty re: confusion over Invoice, Driver's Roomming Situation, Meal Count for Rainforest Café (41 is correct for Meal Count as 7 folks will be meeting their group in Dallas afterlunch at Rainforest due to State Track Meet), etc. > BJS updated Room List accordingly and processed on to MPB. > Total Pax Remains = 48 (39 + 9) > Rms / Pax 9 Q / 36 4 T / 12 0 D / 00 0 S / 00 TOTALS = 13 ROOMS and 48 PAX (39 + 9) [plus 1 Room For Driver]. 4/26/04: > BJS faxed and mailed Revised Final INV #3866, $4,823.00 due: 4/16/04. 5/11/04: > BJS called Patti and LVM - need to get something from her in writing so we can go to bat for her on getting some refunds from the hotel. 5/17/04: > Rec'd check #1979, $4,823.00. > ACCOUNT IS PIF.
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