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OR
Number of
PAX
Youth
Adults
Escorts
DOF
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Start
Date:
Time:
End
Date:
Time:
Contract
Due
Received
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Due
Received
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First Payment
Due
Received
Final PAX
Due
Received
Final Room List
Due
Received
Hotel Info Form
Due
Received
Balance
Due
Received
Contract Status
Under Contract
Canceled
Trip Notes
( Print Note )
( E-Mail Corporate )
11/24/03: > Rec'd NOF Dallas 2004 Application Form and Deposit Check #1575, $150 - INV #3682 - PIF. > BJS emailed client as we do not know which nights are at hotel. > 4D/ 3N Package. > 100 total pax (82 + 18) > Finalist Competition > 2 Ensembles > Caddo Magnet HS Chamber Orchestra (36 players) > Caddo Middle Magnet Orchestra Orchestra (46 players) > BJS added to Status Schedule & NOF Ensemble List. Cannot add to hotel usage chart until nights lodging are confirmed. > MPB, please create CFS. > BJS hopes to mail Contract Handbook NLT 11/25/03, so long as we have the nights lodging answer. __X__ MPB __X__ 12/3/03: > Still no word on which nights at hotel, so BJS tried to call, could not LM - so emailed - AGAIN. 12/4/03: > BJS called Johnette again. Secretary gave me DL to her office - 318-222-6202. BJS called and this number and it has been disconnected! > BJS called Main Office number again, another Secretary gave me a cell phone number for her and asked that I call it: 318-820-9669. BJS called this number and LVM. 12/5/03: > BJS called and LM in front office, then called cell number. > LVM again at cell number, basically pleading for response today! 12/5/03: > Per Johnette, she will do 3D/2N Package with Thursday & Friday nights at the Hotel. > They are approx. 4 hrs from Dallas and can perform of Thursday if absolutely necessary, but would prefer Friday performances. > They will plan to depart Dallas on Saturday evening after the Finalist Concert. > BJS updated NOF Participant List accordingly and added to hotel usage chart - BJS assigned to the Crowne Plaza Market Center. > BJS completed Contract Packet, including Deposit INV #3697, $5,000.00 - due with K and most everything else on 12/15/03. Also Included First Payment INV #3698, $10,580.00 also due 12/15/03. > MPB, please process per NOF SOP and mail this afternoon via FX SON service. > This is NOT a Debbie Client. > Quint Room List. > Thanks - see me if any questions - BJS. __X__ MPB __X__ 12/16/03: > Johnette called and spoke with BJS. > The two groups for which she has applies are her top groups, one from the HS and the other from the MS. > Has a thrird group, her 2nd orchestra at the HS (+/- 26 players); although, not all will come, and wanted to know if she could have them participate in the Festival Competition, not Finalist. BJS told her we would love to have them. She can bring a total of three groups since she if really coming from two schools, the Caddo Magnet HS and the Caddo Magnet MS. > Caddo Magnet HS String Orchestra (Festival Competition) > BJS told her to fax all forms today, including an Application Form for the 2nd HS Orchestra. > BJS said he would waive the Application Fee for this particular group. > She will put together recording and mail so we have it right after the holidays. > BJS added her second HS group to the NOF Participant List and marked the MS group as just that. 12/19/03: > AMH called lvm for Johnette re: noon deadline for final #s and forms. Johnette sent revised Rooming List. 12/19/03: > AMH called again and lvm for Johnette re: other forms that are due. 12/21/03: > BJS rec'd email from Johnette - she has decided not to bring the 3rd orchestra (2nd from HS). > Also said to order all "L" T-shirts for for the additional chaperones. BJS created clean t-shirt order form. > With these answers now in hand, we can proceed. > BJS mailed back signed copy of K to Johnette's attention. > Total Pax = 88 (81 + 7) > Rms / Pax 9 Qt/ 45 6 Q / 24 5 T / 15 2 D / 04 0 S / 00 TOTALS = 22 ROOMS and 88 Pax (81 + 7). > BJS updated Bible, NOF participant List & Hotel Usage Charts accordingly. > We are still in need of CCIF (she sent one back, but it stated that she did not know which bus co. she was using yet!), Deposit & First Payment. No Elective Order Form was sent back, therefore, we are considering none ordered, per SOP. > As these numbers are now GUARANTEED, please proceed as needed. Thanks! __X__ AMH __X__ __X__ MPB __X__ __X__ HMS __X__ 12/31/03: > BJS mailed Performance Master Schedule Packet. > Mailed STATEMENT and Final INV #3723, $6,026.00. > TOTAL DUE ON ACCOUNT = $21,606.00. 1/19/04: > Rec'd email and BJS responded re: buying some festival only packages, adding additional pax for Medieval Times and attending performances, etc. 1/27/04: > BJS called and LVM - we need your Set-Up Forms, Repertoire Selection Sheets and CCIF. Please fax today!!! Also call re: basses, etc. 2/22/04: > BJS sent email re: outstanding balance of $21,606.00. Asked that payment be sent via overnight mail on Monday, 2/23/04. 2/23/04: > Rec'd email - she will overnight on Tuesday for Wednesday arrival. 2/25/04: > Sent another email - when will it be here? Did not arrive on Wednesday. 2/26/04: > Rec'd Packet, included check #1593, $16362.00, an updated Room List and a Program Change. > BJS called Johnette's cell phone and LVM asking for return call. > Too late to accecpt any changes in counts and or program. > The $4,000.00 finalists credit will be paid by ASTA in Dallas on Friday night at Medieval Times. These funds are coming from ASTA, not CCIS / Musicate. > Balance due on account = $5,244.00. 2/26/04: > Johnette called - really kinda sad . . . > She didn’t realize she couldn’t make these changes this late in the game. > She will do her best to get us the balance on Friday. 3/1/04: > Completed FI packet. > As FI is now complete, please review, confirm & guarantee as needed. Thanks! > Will ship via FX upon receipt of Balance Due on account. ____ MPB ____ ____ HMS ____ 3/2/04: > Rec'd check for $5,244.00 - balance due on account, so BJS sent FI Packet via FX SON. > BJS sent email to Johnette letting her know it was on the way! > Account is PIF.
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