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Toronto, Ontario, CN
Toronto, Ontario, CA,
Torrington, CT, CT
Totonto, CT
Townsend, TN
Towson, MD
Trenton, NJ
Triangle, VA
Tuscaloosa, AL
Tuxedo, MD
Universal City, CA
Upper Marlboro, VA
Vails Gate, NY
Varies, AK
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Victoria, ON
Vienna, VA
Virginia Beach, VA
Waldorf, MD
Walkersville, MD
Washington, DC
Washington, MD
Washington, NJ
Washington, VA
Washington DC, DC
Washington DC, VA
Washington, D.C., DC
Washington, DC, DC
Washington, DC, MD
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Wellsboro, PA
West Chester, PA
West Grove, PA
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West Orange, NJ
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Westhaven, CT
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Westwood, MA
White Plains, NY
Whites Creek, TN
Wildwood Crest, NJ
Wilkes-Barre, PA
Williamsburg, OH
Williamsburg, VA
Williamsport, PA
Wilmington, DE
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Winter Park, FL
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Woburn, MA
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Worthington, OH
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Wytheville, VA
X, PA
York, PA
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Yorktown, VA
Zainesville, OH
OR
Number of
PAX
Youth
Adults
Escorts
DOF
Comps
Single
Dbl
Trip
Quad
Quint
Sext
Start
Date:
Time:
End
Date:
Time:
Contract
Due
Received
Deposit
Due
Received
Partial Deposit
First Payment
Due
Received
Final PAX
Due
Received
Final Room List
Due
Received
Hotel Info Form
Due
Received
Balance
Due
Received
Contract Status
Under Contract
Canceled
Trip Notes
( Print Note )
( E-Mail Corporate )
11/5/03: > Rec'd Application for NOF Dallas '04 as well as Application Fee Check #5969, $75.00. > BJS created INV #3670, $75 for Application Fee - PIF. > 4D/3N Package> Arriving Thursday and departing on Sunday. > Thursday, Friday & Saturday nighrts at the Embassy Suites Park Central Hotel.> 31 Pax (25 + 6)> Festival Competition > BJS added to Status Schedule, NOF Participant List and Hotel Room Usage Chart. > MPB, please create CFS and return to my desk. __X__ MPB __X__ 11/6/03: > BJS LVM re: we need to talk regarding setting workable deadlines. 11/11/03: > BJS called to discuss Deadline adjustment due to late receipt of application.> LVM again. 11/11/03: > Pam called and she and BJS worked out deadlines that seem acceptable for all of us. > Contract and $50 pp deposit will eb due 11/28/03, 50% of Balance will be due 12/15/03 along with FPGF, etc., and then balance will be due 1/15/04, just like everyone else. > Contract to mail NLT 11/12/03.> BJS updated Bible screen accordingly. > She may have us do her treansportation and all add-ons as well. 11/11/03: > BJS completed NOF Contract Packet as well as Deposit INV #3673, $1,550.00 due with K on 11/28/03. Also included First Payment INV #3674, $3,694.50 - due 12/15/03. > MPB, please process per NOF SOP and mail USPS 2-day mail this afternoon. This is NOT a Debbie Client. Be certain to include Dallas additonal attraction information. Thanks! __X__ MPB __X__ 11/25/03: > Rec'd Vendor Information Form from Pam Wilensky - needs to be completed and returned in order to receive payment. Also mentioned that her new count was 25 (20 + 5) and wanted to adjust invoices accordingly. MPB told her we would forward new invoices. 12/3/03: > BJS completed and faxed Vendor form to Pam's attention. > Also told her to pay from invoices included in Director's Handbook and Final Invoice would reflect all payments received and be based on FGPF and Room List. 12/10/03: > Rec'd GIF and Charter Company Form (no driver rooms required). > Based on GIF, they will be doing the 3D/2N Package, arriving on Thursday and departing on Saturday.> Rec'd Vendor # for Memphis Schools (#22293) > Rec'd check #7214, $1,250.00 toward Depsoit INV #3673. Balance due on INV = $300.00. 12/15/03: > Rec'd FPGF, RL, HIF, T-shirt Order & Elective Class Order Foms all via fax. > Total Pax = 25 (20 + 5) > Rms / Pax 4 Qt / 20 1 Q / 04 0 T / 00 0 D / 00 1 S / 01 TOTALS = 6 Rooms and 25 Pax (20 + 5). > BJS updated Bible and NOF Participant List accordingly. Updated Hotel List. > MPB, HMS & AMH, as these numbers are now GUARANTEED, please proceed as needed. Thanks! __X__ AMH __X__ __X__ HMS __X__ __X__ MPB __X__ 12/19/03: > Faxed Sole Provider Statement and Add-on Rate breakdown to Pams attention. Also emailed her that it had been faxed and that we needed the signture page of her contract. Asked that it be faxed by 5PM ET this afternoon. 12/19/03: > Pam called . . . > HMS, please call Dallas Symphony to see if tickets are still availability. This group wants to attend Thursday evening if seats are available. (BJS quoted a budget of no more than $37 per seat - if all they have is more expensive tickets, we wiil have to get approval from Client before proceeding.) Also wants to add Palace of Wax / Ripleys and the Science Place. BJS will complete IOG once Performance Master Schedule is completed. Other than symphony concert, make no reservations until IOG is complete. > May want to attend the Movie Studios at Los Colinas - please check - it may be in system - MWL was to have included it in her early Dallas research - but who knows. > If needed, can arrive on Wednesday (CCIS can determine based on wether or not they get a Friday morning performance slot), but prefers not to. > Once Master Schedule is complete and additional inclusions are confirmed, we will prepare Contract Addendum after New Years. __X__ HMS __X__ 12/22/03: > rec'd check #7247, $3,694.50 - INV #3674 - PIF. 12/30/03 >HMS has 25 tickets for the Dallas Sym on march 11 - Main Orch Floor cost $35.10 per ticket 12/31/03: > Based on Final Performance Schedule, this group will need to arrive on Wednesday, as they have offered and agreed to do. > BJS updated Bible, Participant List and Hotel Usage Charts accordingly. > BJS sent email to client explaining the need for her Wednesday arrival. > Also inlcuded rate for add-ons ($69) which included the DSO Concert, Palace of Wax/Ripley's and the Science Place. __X__ MPB __X__ 12/31/03: > BJS mailed Finai Inv #3720, $1,151.50 due 1/15/04 as well as STATEMENT. > TOTAL DUE ON ACCOUNT = $1,751.50. 1/13/04: > BJS spoke with Pam - she had some invoice questions, etc. All is in order. > She does want us to make the arrangements for the additional inclusions, so BJS created IOG and made attachments, as able, in system. HMS, please review, update and add attachments as needed. Thanks! BJS will complete Contract Addendum once HMS has confirmed all as needed. > HMS, the website for the Movie Studios is: http://www.studiosatlascolinas.com/index2.html __X__ HMS __X__ 1/16/04: > Rec'd Set Up Form and Repertoire Selection Sheet via fax. > BJS placed forms in NOF Notebook. 1/16/04: > BJS spoke with Pam re; Add-On Rate = $86.00 per person. She is fine with that and ready for Contract Addendum. > BJS emialed IOG to her attention. 1/16/04: > Rec'd check #7267, $300.00 = Balance on INV #3673, now PIF. 1/20/04: > Rec'd check #7272, $1,451.50 = INV #3719 & 3720 PIF. > BJS needs to complete addendum and INV for Additional Inclusion totaling $86.00 per person. 2/2/04: > BJS completed Addendum and faxed, along with INV #3775, $2,064.00 due 2/20/04. > Addendum due in our office NLT 3PM Friday, 2/6/04. 2/12/04: > Rec'd signed Addendum via fax. > BJS signed and faxed back to Pam's attention. > HMS, as these additional inclusions are now UNDER CONTRACT, please review and make certain that all is confirmed. Also, have we received this group's, as well as our other NOF group's tickets to the Dallas Symphony Concert? IF not, please make sure they will send them ASAP, for we need to include them in the Director's Final Itinerary packets which we hope to mail NLT 2/20/04. Thanks! __X__ HMS __X__ 2/25/04: > Rec'd PCCF via fax at 8:10 AM. > BJS called school - Pam must have sent fax from home! > BJS LM with secretary - please have her call as soon as soon as she arrives!!! > BJS will need to confer with MPB and HMS before making any decision on this one. 2/25/04: > Decided to go ahead and add the additional pax. > Male Student, Christian Canady, to be placed in the Quad room with the 4 boys making it a quint. > BJS advised that we will invoice for additional pax once DSO was confirmed, etc. > MPB added to Room List. > BJS updated Bible, IOG and Participant List as well as Hotel Usage Chart. > HMS & MPB, please proceed as needed. Thanks! __X__ HMS __X__ __X__ MPB __X__ 3/1/04: > BJS & MPB complete FI packet and sent FX SON. Also emailed copy of FI. > As FI is now complete, please review, confirm & guarantee as needed. Thanks! __X__ MPB __X__ __X__ HMS __X__ 3/1/04: > Rec'd check #7319, $2,064.00 - INV #3775 - PIF. 3/2/04: > BJS sent email to Pam re: additional student - should he be added to the Fiddling Class? 3/3/04: > emailed was returned as undeliverable. So AMH called to see if she wants to add the 21st Student to Fiddling Class. > BJS needs to INV for late add participant, including Fiddling class, if applicable. 3/8/04: > BJS faxed and mailed INV #3819, $370.00, for Late Add Participant. Due: 3/31/04. 3/25/04: > Rec'd check #7356, $370.00. > ACCOUNT IS PIF.
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