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Number of
PAX
Youth
Adults
Escorts
DOF
Comps
Single
Dbl
Trip
Quad
Quint
Sext
Start
Date:
Time:
End
Date:
Time:
Contract
Due
Received
Deposit
Due
Received
Partial Deposit
First Payment
Due
Received
Final PAX
Due
Received
Final Room List
Due
Received
Hotel Info Form
Due
Received
Balance
Due
Received
Contract Status
Under Contract
Canceled
Trip Notes
( Print Note )
( E-Mail Corporate )
9/30/03: > Rec'd Application via Fax for FOE 2004 - Williamsburg 4. > 3D/2N Package > Friday & Saturday Nights at Hotel - Williamsburg Hospitality House > Symphonic Band - Rating Only (80 players) - Josh Seifert, Director (Main Contact) > Concert Band - Rating Only (92 players) - James MacDougall, Director > Jazz Ensemble - Rating Only (25 players) - Frank Monastero & Frank Costanzo, Directors > Mixed Choir - Competition (95 singers) - Linda Howard, Director > Symphonic Choir - Competition (65 singers) - Linda Howard, Director > Would like Clinics for all 5 groups is at all possible. > BJS added to Status Schedule, FOE Participant List, Ensemble List and Hotel Usage Chart. > AMH sent Application Received email on 10/17/03. 10/26/03: > BJS completed Contract Packet, including Deposit INV #3650, $6,875.00 due with K on 11/17/03. Also included First Payment INV #3651, $24,550.00 due 2/20/04. > MPB, please process per FOE SOP and mail on Monday via USPS 2-day mail. This is NOT a Debbie Client. Thanks! __X__ MPB __X__ 11/24/03: > BJS returned call. Betsy LVM while BJS was at VMEA. > May want to add a few additional inclusions, mentioned Lunch in Park Meal Voucher specifically. BJS encouraged her to look over the entire lists and we can then do as much or as little as she would prefer. > Expects numbers to be closer to 245 - 250 rather than 275, but we'll adjust at FPGF date. > She is aware that BJS will be out of office from 11/25 - 12/1/03. 11/24/03: > Rec'd check #3705 ($4,401.00) & #3706 ($2,474.00) - Deposit INV #3650, $6,875.00 - PIF. > Rec'd signed K as well as CCIF and GIF. (need 5 driver rooms per night). > BJS updated Hotel usage chart. 2/17/04: > Rec'd check #3738 & #3739 totaling $24,550.00 - First Payment INV #3651 - PIF. 3/22/04: > Rec'd T-shirt order, FPGF, RL & HIF via fax. > Total Pax = 235 (213 + 22) > Rms / Pax 02 Qt/ 010 50 Q / 200 01 T / 003 11 D / 022 00 S / 000 TOTALS = 64 ROMOS and 235 PAX (213 + 22) > BJS updated Bible and Hotel Usage Chart accordingly. > AS these numbers are now GUARANTEED, please review proceed as needed. Thanks! __X__ MPB __X__ __X__ HMS __X__ 3/22/04: > BJS mailed Final INV #3843, $14,741.00 due: 4/6/04. 4/21/04: > Rec'd Set-Up Form and Repertoirte Sheets via fax for all five ensembles. 4/26/04: > Rec'd check #3763,64, & 65 totaling $14,741.00. > ACCOUNT IS PIF. 5/5/04: > Rec'd PCCF. > Revised Total Pax = 230 (208 + 22) > BJS and MPB made changes on Room List on 5/12/04. > Group will be charged for 5 Quad Cancellations. > BJS updated Bible accordingly. ____ HMS ____ __X__ MPB __X__ 5/13/04: > BJS emailed Final Itinerary to Josh's attention and asked that he forward it to the other directors. > Final Packet to be sent via Fed Ex on Monday or Tuesday, depending on Receipt of Busch Tickets and Meal Coupons. ____ HMS ____
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