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OR
Number of
PAX
Youth
Adults
Escorts
DOF
Comps
Single
Dbl
Trip
Quad
Quint
Sext
Start
Date:
Time:
End
Date:
Time:
Contract
Due
Received
Deposit
Due
Received
Partial Deposit
First Payment
Due
Received
Final PAX
Due
Received
Final Room List
Due
Received
Hotel Info Form
Due
Received
Balance
Due
Received
Contract Status
Under Contract
Canceled
Trip Notes
( Print Note )
( E-Mail Corporate )
Carnegie to Chicago = 465 Miles / 8 hrs non-stop 11/11/09: > WAH spoke with Kathleen McCarl (parent). > They have not been pleased with recent trips using Choice Music Tours (Jim Falvo & Co from Carnegie). > They already have a quote from Choice at $550 pp qud including transportation. > Steve Baldanzi, Asst BD from NA, recommend us. > BJS sent specs to Angie Garcia re: Hilton Suites. 11/18/09: > BJS completed IOG and faxed CQRs to 7 companies. > BJS ran rates based on two different group sizes. > WAH to meet with client afternoon of 11/20/09. 11/19/09: > Rates on Bible screen are for the smaller group size. > BJS completed PTP and did not include transportation because not all quotes are in and Kathleen asked WAH to email to her prior to their meeting tomorrow afternoon. > BJS will update PTP with all quotes received as WAH has to leave for Carnegie. 11/23/09: > Per WAH mtg at Carlynton HS this past Friday afternoon - Changes to Carlynton: ̣ Add tour escort the entire time ̣ Cancel show Friday add Tommy guns ̣ Move Gino’s to Sunday prior to leaving for home ̣ Cancel Field museum ̣ Move museum of science and industry to Saturday Afternoon ̣ Go to hotel prior to bulls game Saturday ̣ The performance at the bulls game is pivotal. If they cannot do that or do not get accepted, they will have to change trip ̣ As far as the clinic: he loves how Disney does their MM days stuff, would like something similar to that ̣ They are little concerned about having a “full” band performance, that a stand still will leave the auxiliary people out 12/7/09: > BJS completed Rev II based on WAH's conversations with Booster President. > BJS EM to WAH and he sent on to client. 12/16/09: > Per WAH, they are still tryting to decide . . . BD is still talking to the other tour company!!! > According to Boosters conversation with WAH a few minutes ago, they want to use CCIS, but BD needs to give them the go ahead. He is new at the school and has never used them before, but the school has a history with them - Boosters do not like Jim Falvo's company - NONE OF THIS SEEMS TO MAKE SENSE TO BJS - thinks we may be getting scammed by Boosters, especially if they are telling WAH that they don’t like what Falvo has done for them in the past. . . > BJS told WAH to 'call in the dogs' like Mark Rodgers and Bob Matchett - he said he asked Mark to call in November, but not sure if he ever did it. . . . > BJS suggested a trip to get more face time with the Director . . . WAH did not think this was necessary. > BJS also told himto let her know that we are up against deadlines with the hotel and Anderson Coach since we are almost 90-days out. . . He will call and leave her another message with this info. 12/17/09: > Per Wayne - Booster called and said we were now up against some other company from out of town . . . Decision is to be made by the end of day tomorrow. > Had questions = > Does Shedd include Oceanarium? (Yes, it is included) > Does Science & Industry include IMAX (Yes, it now includes IMAX). > What are the Symphony Seats like . . Peanut gallery? (No, they are $60 seats). 12/17/09: > BJS complete PTP REV 3 - Final Version and updated rates. > Updated rates on Bible Screen as well. > WAH is delivering to BD tomorrow morning. 12/18/09: > WAH met with BD for 4 minutes - between classes - as that was all he would give him . . . We shall see. 12/23/09: > WAH rec'd GO TO CONTRACT from the group - based on IOG, Rates & PTP completed 12/17/09 - no further changes!!! > Anderson is the charter choice. 1/3/10: > BJS updated rates on Bible Screen. > BJS ran updated Bible. > Just to be safe, since they want two coaches anyways, BJS went ahead and listed range for total pax from 55 - 75 on the IOG and Bible. If they get closer to 75, that is great for them - brings down charter cost per person, and also great for CCIS, increases our profit!!! > HMS, as this is going to Contract, please review and proceed as needed. BJS hoping to mail CN on Tuesday afternoon, 1/5/10. Thanks! __X__ HMS __X__ 1/4/10: > Per WAH - use the following for K - The Carlynton High School Marching Band Attn: Matthew O'Neil 435 King's Highway Carnegie, PA 15106 School Fax: 412-429-2508 1/5/10: > BJS completed CN and mailed via USPS 2-Day Priority mail to BD's attention at the HS. > K Due 01/15/10. > CSO OK TO PAY due 01/21/10. > First Payment Due with all FORMS, 01/25/10. 1/11/10: > BJS EM files to JAF & WAH, including Quote Worksheet. 1/14/10: > WAH rec'd call from school - concerned about some of the K deadlines, amounts, etc. 1/15/10: > Per WAH - school administration has decided that they really need a performance opportunity for the band, in addition to the Clinic / Workshop for the Band & Auxiliary. > BJS and WAH reviewed itinerary and if they don't want to take anything out, it would have to be either Friday afternoon and forgo checking in at the hotel or Saturday afternoon in place of gong back to the hotel to spend the afternoon before going to dinner and the CSO concert. > WAH to share these two options to the group for their decision and then we will work with Navy Pier to see if they can accommodate a stand still performance for the Marching Band either Friday afternoon or Saturday afternoon. > As for the K, per BJS, WAH told them to mark their changes and then sign and return to BJS. He will review and initial or call with questions. For example, they wanted to remove the Quint occupancy option since they were not planning to make use of that option. Also wanted to change payment schedule. BJS had WAH expalin that those were the official dates ofr all groups traveling that weekend and to be fair, they had tp remain as publshged; however, we would work with them, just so trip is PIF prior to departure. > Before doing anything further, we are awaiting their decision oon perfomance placement. > WAH also said they asked about tag-alongs whoi want the full CCIS package but would not necessarily be on the coaches with the group. BJS explained that they would be charged the full CCIS Package Rate based on however they come across on the Room List - as far as we are concerned, we don't care who is on the bus or not. > CSO Ticket OK TO PAY is due 01/21/10, so we will have a definite handle on how many total pax they are thinking of at that time . . . FGPF and RL are then due just a few days later - 01/25/10. 1/21/10: > BJS emailed Revised Agreement to Director as .pdf file. > Copied WAH & JAF. 1/19/10: > Rec'd signed K, but so marked up and some of the items we could not live with. > Board discussed at meeting and then we came up with our option. 1/20/10: > BJS sent REVISED K with a combination of their wording and our accepted wording to Matt via email. 1/21/10: > Rec'd CSO OK TO PAY for 64 tickets. 1/22/10: > They agreed to all of our wording, > Signed K was received from Matthew via fax. 1/26/10: > BJS faxed and mailed fully executed K to Matt. > BJS sent EM to WAH reminding him that all forms were due yesterday as well as first payment. > BJS updated IOG to show the requested Perfomance Time at Navy Pier of 3PM on Friday afternoon. > HMS, now that pwe have signed K, please review and update attachments, etc. as needed and then proceed with Caution, for we have not yet received any $$$ - both $$$ and Forms were due yesterday. __X__ HMS __X__ 2/25/10: > Rec'd FPGF, RL & HIF via fax. > Total Pax = 65 (52 + 12 + 1 Tour Escort while on location in Chicago) > Rms / Pax 00 Qt / 00 13 Q / 52 00 T / 00 05 D / 10 02 S / 02 TOTALS = 20 ROOMS & 65 PAX (52 + 12 + 1 Escort on Location from Chicago - so no room req'd.). > BJS updated Bible & IOG accordingly. > BJS placed order for 52 CAV dvds. > CCIS is repsonsible for the two bus driver rooms at the hotel, so total hotel block = 22 Rooms. > HMS, as these numbers are now Final & GUARANTEED, please review and proceed as needed. Thanks! __10/11/10__ HMS ____ 3/3/10: > BJS mailed and emailed Final INV #4838. > Total due on account = $5,905.00. > BJS sent QUOTE Form to JAF. 3/25/10: > BJS maield and EM INV for the room change difference, $240, due 4/5/10.
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