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Trip Notes
( Print Note )
( E-Mail Corporate )
5/3/06: > BJS spoke with Sarah - she is attending the 2006 CBCW. > Small Presbyterian (USA) liberal arts college. > Has been looking for someone like us to do her tours for years - she has been doing it herself and we sould just like what she needs! > Sarah emailed me her outline of their West Coast Tour for the Chorale & Winds. > She is from the Seattle, WA area and the BD used to teach in Monterey, CA. > They are touring during spring break for 2007 > Fly out on Thursday, March 8, 2007 and return Monday, March 19th. > Thursday, March 8 - Depart Moline, IL (morning departure) & arrive: Spokane, WA (afternoon arrival), Thursday night concert and homestay in Spokane, WA. > Friday, March 9 - Depart Spokane, WA by bus for Seattle, WA (approx. 6 hours including stop for lunch en route), Friday night concert and homestay in Seattle area. > Saturday, March 10 - See downtown Seattle, Drive to Tacoma, WA (1 hour drive) and Saturday night concert and homestay in Tacoma, WA area. > Sunday, March 11 - Sunday worship in Tacoma area, Visit WA history museum and Museum of Glass, Hotel stay at Silver Cloud Inn on Ruston Way. > Monday, March 12 - High School Performance in Tacoma area, Drive to Monmouth, OR, and Monday night concert and homestay in Monmouth, OR or Portland area. > Tuesday, March 13 - High School visit to Clackamas HS, Portland area, Drive to Bend, OR, Tuesday night concert and homestay in Bend, OR. > Wednesday, March 14 - Leave early for Sacramento, CA, Concert and homestay in Sacramento, CA. > Thursday, March 15 - Depart for San Francisco, Day at Fisherman’s Wharf, Concert and homestay in Bay Area. > Friday, March 16 - Depart for LA area, Concert and homestay in LA area (Bel Air, Malibu, Thousand Oaks or Hollywood). > Saturday, March 17 - Touristy stuff in LA area, Hotel stay in LA area. > Sunday, March 18 - Sunday worship in LA area, afternoon concert at church, depart for Moline (red-eye?). > Monday, March 19 - Arrive back at Monmouth in the am. > Sarah will set up the performances and the homestays and wants CCIS to set up transportation, meals (or meal money in some cases), hotel stays and attraction stuff. > Spokane to Seattle (280 mi / 5hrs ns) > Seattle to Tacoma (35 miles / 1hr ns) > Tacoma, WA to Monmouth, OR (206 miles / 4.5hrs ns) > Monmouth to Clackamas HS, Clackamas, OR - Portland area (70 miles / 1.5hrs ns) > Clackamas, OR to Bend, OR (148 miles / 4hrs ns) > Bend, OR to Sacramento, CA (440 miles / 9hrs ns) > Sacramento to San Francisco (90 miles / 2hrs ns) > San Francisco to Monterey (112 miles / 2.5hrs ns) > Monterey to Los Angeles (321 miles / 6.5hrs ns) > Total of approx. 1,702 miles > Another option would be to go . . .(just on file incase she has scheduling issues) > Spokane to Seattle (280 mi / 5hrs ns) > Seattle to Tacoma (35 miles / 1hr ns) > Tacoma to Clackamas (155 miles / 3.5hrs ns) > Clackamas to Monmouth (70 miles / 1.5hrs ns) > Monmouth to Bend (150 miles / 3.5hrs ns) > Bend, OR to Sacramento, CA (440 miles / 9hrs ns) > Sacramento to San Francisco (90 miles / 2hrs ns) > San Francisco to Monterey (112 miles / 2.5hrs ns) > Monterey to Los Angeles (321 miles / 6.5hrs ns) > Total of approx. 1,653 miles. > A third option (also on file just in case she is having concert scheduling issues) > Spokane to Seattle (280 mi / 5hrs ns) > Seattle to Tacoma (35 miles / 1hr ns) > Tacoma to Clackamas (155 miles / 3.5hrs ns) > Clackamas, OR to Bend, OR (148 miles / 4hrs ns) > Bend, OR to Monmouth, OR (150 miles / 3.5hrs ns) > Monmouth, OR to Sacramento, CA (540 miles / 935 hrs ns) > Sacramento to San Francisco (90 miles / 2hrs ns) > San Francisco to Monterey (112 miles / 2.5hrs ns) > Monterey to Los Angeles (321 miles / 6.5hrs ns) > Total of approx. 1,831 miles. > For now we are proceeding as she has planned. > CCIS is doing: > Transportation (land and air) > Hotel Stays (2 nights, one in Tacoma and one in LA area) > Meals > Attractions (Sight seeing in Seattle, Washington History Museum & Museum of Glass in Tacoma, Los Angeles touristy stuff). > Would like to have PTP on June 1st since the trip budget will come in great part from the school. 5/25/06: > BJS called and LVM at home and school, need some answers . Opinions in order to proceed. > Need to know - > Do students usually stay 2, 3 or 4 to a room? > Are you willing to split group if flying out of Moline (due to commuter planes, all on one plane does not appear to be an option). > Is flying out of Chicago OK, all could go on one flight and savings appears to be about $100 per person. > Sunday church services, are these service attendance or performance opportunities? If just service attendance, will they go as a group or with their host family while in Tacoma? What about LA, they will be in a hotel that particular Saturday night. Any denomination requirements? > Confirm that we are doing all lunches, dinners and b-fasts (when in hotels) > Does she want us to make any plans for Seattle time on Saturday morning 3/10/07? > What about Fishermen's Wharf? Planned lunch at Fishermen's Wharf or just meal credit? > LA Touristy things - anything specific here? Ideas - Disney, Rodeo Drive, Paramount Studio Tour, Disney Concert Hall, concert / show attendance, Beach Time, etc. 5/26/06: > BJS emailed questions to Sarah for her input. 5/30/06: > Rec'd answers to my questions . . . Q: Do your students typically stay 2, 3 or 4 to a room? Regardless of this answer, we will list the rates for all occupancy types. Your answer does however help me determine the size of the room block for your two hotel nights? A: Usually 4 to a room, and separate rooms for myself and the band director. With hotel stays every night for myself and the band director (usually the bus driver too). Q: Are you willing to split group if flying out of Moline (At this point, due to smaller aircraft, having all of your group on one plane does not appear to be an option). A: Not a problem at all. Q: Is flying out of Chicago something you are willing to consider? The group could then be on a single plane and the monetary savings, based on preliminary figures, appears to be approximately $100/person roundtrip. A: Absolutely. . .we can easily bus up to Chicago. Not a problem. Q: Sunday church services - are these service attendance only or performance opportunities? If just service attendance, will you go as a group or with their host family while in Tacoma? What about the Sunday in LA? You will be in a hotel on that particular Saturday night. Any denomination requirements? What about the Crystal Cathedral in Garden Grove? A: Crystal Cathedral would be great. . .we usually try to do Presbyterian Churches because Monmouth is a Presbyterian College. We are all set up for University Place Presbyterian Church for that first Saturday night (concert) and then a homestay and singing at the church that Sunday morning. Sunday night we want to do a hotel stay and I’m working on a performance at Lagerquist Hall on PLU’s campus. Q Just to confirm, we are doing all lunches, dinners and b-fasts (when in hotels). A: Yes. . .breakfasts and dinners would be taken care of only for church homestays. Q: Do you want us to make any plans for Seattle time on Saturday morning 3/10/07, or will the students be on their own to explore at their leisure? A: You know, I thought that the EMP would be cool, but Seattle is such a great city just to walk around and explore. . .Pike Place Market, the Pier, etc. And it’s all within walking distance from First Pres (if that works out. . .I haven’t heard back from the pastor yet). So in short, let’s not plan anything formal that day. Q: What about Fishermen's Wharf - would you prefer a planned lunch or a meal credit here since there are so many outstanding eateries available as options in this particular area? A: I think a meal credit is the way to go for Fisherman’s Wharf. . .it’s such a great place to explore. Q: LA Touristy things - anything specific your students may really enjoy here? This appears to be their one day to really have some fun, would they like a day at an amusement park (Disneyland/Disney's California Adventure / Downtown Disney, or Knott's Berry Farm, etc.), or maybe enjoy some Beach Time, Shopping on Rodeo Drive, a Paramount Studio Tour, Disney Concert Hall Tour, or possibly attend a Concert or Show Saturday evening? A: I think that being from the Midwest, they’d really love a fun Hollywood tour, where you get to see Rodeo Drive, the Chinese Theater, Hollywood Blvd, and some of the celebrity homes. They can go to six flags here. . .amusement parks are amusement parks. I think that Hollywood would be great, maybe in the morning and then hit Venice Beach or something in the afternoon? Thanks so much for all of your help and ideas! I’m so glad to have made this connection with you! 6/1/06: > BJS emailed PTP to Sarah. 6/5/06: > BJS recdeived response from Sarah, very well pleased with proposal. > May need to cut it a bit in order to save some $$$. > She will get back to me later this week on how we are to porceed. > BJS sent em with just one of may possibilities to cut cost - deletign the 3.5 hr stars home tour and just doin LA on our own (Mann's Chinese Theatre, Walk of Fame, Rodeo Drive, etc.). > BJS mailed PTP via USPS 2-day service along with CCIS mouse pad, pen & pencil. 6/14/06: > BJS made follow-up call to see how she wants us to proceed - LVM. 6/16/06: > BJS called to follow-up once again, as Sarah has not returned call. > No answer - did not LVM - sent email instead. 6/16/06: > Rec'd the following em from Sarah - We have met and are “on hold” until we get our tour budget information, which we have been trying to get for the last two months. Our department chair and Steve (the band director) and myself are very frustrated with the situation and some of the politics involved here, but are trying to get this all under control. We may need to make some changes, like flying into Seattle on the 9th (eliminating the Spokane thing, which might help with plane costs and will cut some bus mileage out of the picture), and eliminating the L.A. portion and flying out of San Francisco or Oakland on the 18th. How might these changes impact the cost? 6/22/06: > BJS sent the following em to Sarah - I have checked air pricing and availability for your group. I can confirm 54 seats on the following United Airlines flights: UA 331Y 09MAR Chicago / Seattle 1010A 1231P UA1230Y 18MAR Oakland / Chicago 150P 759P I can confirm 27 seats on these flights at the rate of $355.00 including all taxes and fees. I can confirm the remaining 27 seats on the 395.00 including all taxes and fees. I also can confirm 54 seats on the following American Airlines flights: AA 643Y 09MAR Chicago / Seattle 1106A 135P AA 554Y 18MAR San Francisco / Chicago 445P 1048P The rate for these flights would be $399.00 including all taxes and fees. Southwest Airlines also flies these routes - but they are only offering schedules and prices for travel through October 27, 2006. Please let me know your thoughts/questions. I have a hold on both of these options - please let me know ASAP if you want me to hold or release any of these options. Also, if after reviewing these options you feel this is the route your are more likely to pursue, please advise ASAP and I will put together a revised package and rates for this particular outline. 6/23/06: > Rec'd email from Sarah, Development Office has not approved funding for this trip in Spring 2007 - will have to wait until 2008. 6/29/06: > BJS sent email to Sarah that we would be delighted to make the plans in 2008 and also hope to be able to help with something in Sring 2007. We can discuss further at the up-coming CBCW. 6/29/06: > BJS sent cancel notices to all involved.
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