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Toronto, Ontario, CA
Toronto, Ontario, CN
Toronto, Ontario, CA,
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OR
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Contract
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Final PAX
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Final Room List
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Hotel Info Form
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Balance
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Received
Contract Status
Under Contract
Canceled
Trip Notes
( Print Note )
( E-Mail Corporate )
9/17/03: > Rec'd Application for FOE 2004 - San Antonio 1 > 2D/1N Package > Arriving on Friday and departing on Saturday. > 80 Pax (50 + 30) > This is a FOE San anotnio group; however, due to school borard regulations, they must stay in a suite property with 3-4 students in the bedroom and 1 adult in the living room area. There must be a door separating the students from the chaperone's sleeping quarters. > On 10/9/03, BJS called Homewood Suites Riverwalk as we have used this property in the past. Spoke with Steve in the Sales Office - they do have the rms available, 32 DDs. > Steve will have Penny Smith call back to discuss rates, etc. > Clinic Only > Daggett Montessori School Choir (Women's/ Treble [4th & 5th garders] - 50 singers). 10/4/03: > BJS sent list of add-ons to Jerri's atttention via email. 10/9/03: > BJS sent email re: Transportation - does she want us to do it? If so, what time can she dapart Ft. Worth on Friday and is there any specific return time on Saturday night? Aslo letting her knopw that we are workng with the Homewood Suites Riverwalk for her group. 10/10/03: > Rec'd add-on ideas form Jerri as well as yes, she does want us to do her tarnsportation. > Planning to leave Ft. Worth on Friday at 9AM > Wants to include The Alamo, The Tower & Ripley's Believe It Or Not, and meal at the Hard Rock. > Will return to Ft. Worth Saturday night following the Awards Ceremony. > BJS to prepare IOG and get charter quotes, then provide package rates to Jerri next week. > HMS, If they are not already there, please add The Tower and Ripley's Believe It or Not to the system as attractions, being sure to include hors of operation. I can then plan their IOG accordingly. Thanks! __X__ HMS __X__ 10/13/06 >HMS called Hard Rock and they can do a childrens menu for the kids. Just a reminder: Checking on Dinner at Tower and Ripley's Believe It and and Wax Museum are the same ticket. 10/13/03: > BJS sent email to Jerri to see if they wanted a meal at The Tower. 10/14/03: > Per Jerri, will do Lunch at the RiverCenter Mall Food Court (on own) and just visit the Tower as an attraction. > BJS competed IOG accordingly and made attachments. > HMS, please review attachments and update / confirm / reserve, etc. as needed. Remember Children's Menu & Rates, etc. as a separate menu at the Hard Rock. Please advise once complete so BJS can finish Package Rates for Director. Thanks! __X__ HMS __X__ 10/15/03: > BJS emailed IOG and Per Person rates to Jerri for her approval. 10/16/03: > Rec'd email from Jerri - can folks use their season passes? BJS said YES, we would deduct $20 from the price for those electing to use their pass. > What would rate drop if they deduct Ripley's? BJS replied $7.00pp. > We will make no changes until we have her final decision. 10/17/03: > Jerri called to check on charter quotes. > BJS gave her the quote from CowTown and told her I would email the Trailways as soon as it is received. > She needs the prices in order to get final approval for the trip itself. This should take abouth 2 weeks (simply a rubber stamp, but must be approved before she can sign contract or send any money). > BJS told her he would hold off sending any Contract until we had the final decisions on her approval and incluions. She is fine with that. 10/19/03: > BJS emailed charter quotes to Jerri for her decision. 10/27/03: > Rec'd email from Jerri - she wants to go with Gotta Go Trailways. She has submitted all of her paperwork for approval and will nto be able to proceed until approved. We are in the same boat, will not proceed until we hear she has approval. 11/24/03: > BJS sent email stating that Direcotr's Handbook will be in mail NLT 12/3/03. 12/16/03: > BJS completed Contract, including Deposit #3711, $4,000.00 due with K on 1/16/04. Also included First Payment INV #3712, $8,167.00 due 2/6/04, as well as IOG and PPBCC. > MPB, please process per FOE SOP and mail this afternoon via FedEx SON. BJS created label. > Will need Sextuple Room List. > Is NOT a Debbie Client. > Put IOG and PPBCC behind the Contract Inclusion Page of the Contract. > Do NOT include San Antonio additional attraction and restaurant information, for they have already made their add-on decisions. Thanks! > BJS alerted Director, via email, to fact that she would have it NLT 3:30 PM tomorrow. __X__ MPB __X__ 12/22/03: > BJS called Jerri and let her know that FEDEX would deliver to her home address NLT tomorrow afternoon. (after three attempts at trying to deliver to the school's address!!!). 12/29/03: > FEDEX returned box to our office. 12/30/03: > BJS returned box via FedEX PON to Jerri's home address. 1/22/04: > Rec'd signed K via fax. > As this group is now UNDER CONTRACT, please proceed as needed, with CAUTION, for we still have no $$$ other than their $75.00 Application Fee. Thanks! __X__ MPB __X__ __X__ HMS __X__ 1/30/04: > BJS mailed signed copy of K to Client. 2/3/04: > BJS rec'd email from Jerri, expecting more like 54 total pax. > BJS to create and mail dummy invoice for 52 paying participants so Financial Secretary will pay. > BJS sent Jerri email re: 57-passenger coach as an option to having a van drive and using only 1 of the 49-passenger coaches. > BJS mailed dummy INV #3776, $2,600.00 due: 02/06/04, made copy and filed. 2/19/04: > Rec'd check #1940155, $2,600.00 - dummy INV #3776 - PIF. 3/5/04: > Rec'd FPGF, RL, HIF & T-shirt form; however, rec'd email stating that she may adda parent or two; therefore, BJS did not process anything ther than the shirt order to AMH. > BJS sent reply telling her to make final decision on these possible additional pax by 3/12/04 and send updated room list. > BJS will not process until he returns from Dallas. 3/12/04: > Rec'd Final Version of RL, HIF, FPGF and T-shirt order form. > We are doing their transportation - No Driver's Room Req'd. > Total Pax = 58 (38 + 20) > Rms / Pax 6 Sx/ 36 3 Qt/ 15 1 Q / 04 1 T / 03 0 D / 00 0 S / 00 TOTALS = 11 ROOMS and 58 PAX (38 + 20). > BJS updated Bible and IOG accordingly. > MPB & HNS, as these numbersa re now GUARANTEED, please review and confirm as needed. Thanks (Martha, remember they are staying at the Homewood Suites Riverwalk, not the OMNI). __X__ MPB __X__ __X__ HMS __X__ 3/22/04: > BJS mailed Final INV #3842, $10,757.00 due: 03/22/04. 4/2/04: > Rec'd check #1940160, $10,757.00. > ACCOUNT IS PIF. 5/3/04: > BJS completed FI then emialed to Client as well as sent complete packet via FedEx SON.
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