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OR
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Final Room List
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Hotel Info Form
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Balance
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Contract Status
Under Contract
Canceled
Trip Notes
( Print Note )
( E-Mail Corporate )
9/30/03 > DSC spoke with Lois on 8/25/03 > New Band Director > Wants FOE - Orlando 1 > Band will do FOE with add - ons only > Choir wants clinic at Florida Central University w/ David Brunner > wants to leave on the 24th after school at whatever time it takes to get to Florida to have B'fast at Jacksonville, the on to Wet N Wild, check-in hotel, Downtown Disney. > Band - Rating only option w/clinic - Radford Symphonic Band - (Concert Band) > Choir - Clinic Only - Concert Choir > Bus - H & R Tours > Add - Ons to include - 2nd Day at Universal - 3 extra Meal Coupons at Universal; Wet N Wild and Picnic; B'fast at Piccadilly Cafeteria; $10 meal credit for Disney Market Place; 2 - $5 meal credits for return trip on Sunday. > Return on Sunday - leave after B'fast have lunch and dinner on road with $5 meal credit > DSC quoted Add - Ons to Lois on 9/23/03 of $147 and Lois OK'd. The Clinic with David Brunner was not included in this price so I will have to get back with her on that after BJS determines if Brunner is available! __X__BJS__X__ 10/6/03: > Per DSC, they need 3 copaches now from H&R as numbers have increased. > BJS LVM at H&R. > DSC to get exact numbers from Lois and will forward upon receipt. BJS will then prepare Contract. 10/6/03: > Per DSC, new Choir numbers = 60 (55 + 5) > BJS updated Bible and Hotel Screen accordingly. Homewood Suites - LBV. 10/23/03: > Choir and Band will have separate Contracts, files, etc. > BJS faxed CQR to Ray at H&R Tours (this is a combined trip as far as Ray in concerned and BJS will keep all transportation notes attached top only the Choir's Files) 10/24/03: > BJS completed Contract Packet, including IOG and Bus Cost Chart, as well as Deposit INV #3619, $4,500.00 due with K 11/17/03. (Deposit Rate = $75 pp as their FOE package has significant add-ons). > Also included First Payment INV #3625, $12,201.50 due 12/19/03. BJS applied 1.5 coaches to each group from Radford. They can work it out amongst themselves. > MPB, please process per FOE SOP and mail this afternoon vis USPS 2-day mail. Please place IOG and Bus Cost Chart at the end of tab #2. This is a Debbie Client, so she will need a complete set copy. Thanks! __X__ MPB __X__ 11/21/03: > Rec'd contract, deposit check #242, $4,500.00 - INV #3619, PIF, and GIF at VMEA Conference. 11/24/03: > BJS mailed copy of signed Contract back to client. 1/20/04: > Per DSC conv. with Client, does not want her Musicate Clinic. Does not want to Perform and does not plan to attend the Awards Ceremony. In reality, this group is now no longer participating in FOE; however, they will be a part of our FOE room block at the hotel, Homewood Suites Lake Buena Vista. (The Radford HS Band, at this point, is still an FOE Participant.) > BJS updated destination on Bible to Orlando, FL rather than FOE - Orlando 1, also updated Status Schedule & Hotel Usage Chart, then removed Radford HS Choir from FOE Participant List and Ensemble List. > BJS marked through and initialed the inclusions which are no longer a part of the package (since they are no longer an FOE participant), faxed to Lois for her to initial and then return to BJS. Also reminded her of the other forms due on 01/23/04. Gave explanation on how to do the Room List in the event Band and Choir students and adults were sharing rooms, etc. BJS faxed to DSC as well. > HMS, we will still need to order the group's Universal Tickets with the rest of our FOE related Universal Orders. Also, they need Admission and Picnic at Wet n'Wild - See IOG. They are also slated for a B-fast en route at Piccadilly in Jacksonville and would really prefer a planned b-fast rather than a Meal Credit. Please call your contact at Piccadilly ans see what is going on with them and their bankruptcy, etc. Will they be open? Can they take and guarantee or group's reservations, etc.? Thanks! __X__ HMS __X__ __X__ MPB __X__ __X__ AMH __X__ 1/21/04: > Rec'd initialed, marked (deleted items) copy of Inclusion Attachment, via fax, from Lois. 1/27/04: > Rec'd check #250, $12,201.50 - INV #3625 - PIF. 2/13/04: > Rec'd FPGF, HIF & RL. > Total Pax for Choir = 55 (47 + 8) > Room List is a combined one representing both the Band & Choir. > Room List is filed in the Band's Correspondence file. > Rms / Pax (combined) 01 Sx/ 006 21 Qt/ 105 03 Q / 012 01 T / 003 00 D / 000 02 S / 002 COMBINED TOTALS = 28 Rooms and 128 PAX (73 Band & 55 Choir) > BJS updated IOG, Bible and Hotel Usage Chart accordingly. > As these Choir numbers are now guaranteed, please proceed as needed. Thanks! __X__ MPB __X__ __X__ HMS __X__ 2/13/04: > BJS faxed RL to DSC - we need to know which participants are the choir's responsibility so I can invoice accordingly. 2/24/03: > BJS and DSC review updated Room List. Here are the results. > This is a combined Room List between Band & Choir. > REVISED Total Pax = 127 (108 + 19) > Rms / Pax REVISED 01 Sx/ 006 20 Qt/ 100 00 Q / 000 05 T / 015 02 D / 004 02 S / 002 COMBINED TOTALS = 30 Rooms and 127 PAX (73 Band & 54 Choir) > Choir's Breakdown = 54 (46 + 8) > BJS updated IOG, Bible and Hotel Usage Charts accordingly. > As these numbers are now REVISED & GUARANTEED, please proceed as needed. Thanks! __X__ MPB __X__ __X__ HMS __X__ 3/3/04: > BJS faxed and mailed Final INV #7,212.00 due: 2/6/04. 3/4/04: > Lois sent email to DSC re: we must be mistaken - she should not be charged a cancellation fee - she has 55 people. > BJS & DSC reviewed list and she has 54 on the list. > DSC sent to Lois for her review . . . 3/5/04: > Per Lois, OPPS! - she left one adult off the room list. > BJS updated Room List - her one triple Adult Choir Chaperone Room has become a Quad Adult Chaperone Room. Also made one name change for a student. > BJS faxed and mailed revised Inv #3807, $7,258.50 due: 2/9/04. > BJS updated Hotel Usage Chart - no change in number of rooms, just number of adults. > BJS updated IOG and Bible as well. > REVISED TOTAL for Choir = 55 (46 + 9) > As these numbers are now revised, please proceed as needed. Thanks! __X__ HMS __X__ __X__ MPB __X__ 3/9/04: > BJS emailed Festival Schedule, Hotel Info, to Lois & Richard. 3/20/04: > BJS sent FI Packet via FX PON. 3/15/04: > Rec'd check #262, #7,258.50 - INV #3807 - PIF. > ACCOUNT IS PIF.
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