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OR
Number of
PAX
Youth
Adults
Escorts
DOF
Comps
Single
Dbl
Trip
Quad
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Sext
Start
Date:
Time:
End
Date:
Time:
Contract
Due
Received
Deposit
Due
Received
Partial Deposit
First Payment
Due
Received
Final PAX
Due
Received
Final Room List
Due
Received
Hotel Info Form
Due
Received
Balance
Due
Received
Contract Status
Under Contract
Canceled
Trip Notes
( Print Note )
( E-Mail Corporate )
9/17/03 > DSC met with client on 8/18/03 > Destination - BOSTON > Leave 5/19/04 in the evening 10 pm travel thru the night > An option is to make 4/20/04 a travel day if better for budget > Return 5/23/ - leave 5/22/04 after last activity and travel thru the night > Bus quotes - 3 > No festival - couldn't find one - but would like a clinic and a performance > NO HARD ROCK CAFÉ!!!!!!!!!!!!!!!!!!!!!!!!! > Concert or Musical > City Tour - Step On and get off at certain places! > Myster Dinner Theatre > Museum > Aquarium > Other activites as time and budget permit > Budget - $ $400 to $500 > Need PTP as soona s we can get it to her! __X__BJS__X__ 11/14/03: > Rec'd email from DSC, dates have to change to Memorial Day Weekend; althjough they have not yet been confirmed. We will proceed once DSC receives final confirmation on dates. > BJS updated Bible's dates accordingly. 1/7/04: > DSC finally got approved dates from client. They are 5/27/04 thru 5/30/04. Bible has been updated. > Budget $475 - All Inclusive > Bus quotes - Newton , Spirit and Martz > Needs PTP ASAP! > Boston Pops a first choice if available, Boston Symphony OK if the Pops isn't available! > Wants to visit some colleges - New England Conservatory, Berklee College of Music - Would like to see these and would really like to be able to get into the Music Departments for her students to see. > Wants a clinic and a performance > Student Dinner Theatre sounds cool (her words not mine!) > DSC checked and it looks like OKLAHOMA is playing at the Colonial Theatre 5/25/04 thru 6/6/04 - Blue Man Group is at the Charles Playhouse > With entire budget being $475, the Pops/Symphony are #1, if there is money left over, then look at the b'way show! > Museum > Aquarium > Step on Tour good > Baseball game only as a last resort > Shopping at Harvard Square > Would like Performance to be inside somewhere, not outside! > Probably should bring them home after last event on Saturday, I don't think they can afford 3 nights in a hotel in Boston! __X__BJS__X__ 1/14/03: > BJS completed IOG and made attachments in system, then went ahead and prepared PTP so DSC could deliver this afternoon for tonight's meeting. > MPB had already secured rooms at the Embassy Suites Logan Airport. > BJS faxed CQRs and will forward rates to DSC upon receipt. > Per HMS conv with Jillian's, after the PTP was out the door, they will not be able to do our group's reservation as they have a RedSox's game that night and will not take groups. We will need to find another restaurant once we get the OK to proceed. 1/15/04: > BJS gave DSC PPBCC so she can share with Client and get charter decision. Martz is least expensive, Newton is considerably higher, and Spirit was Sold Out. Decision needed ASAP! 1/28/04: > Per DSC, Charter choice = Martz. Still no word on Go to K for this group. 2/18/04: > Per DSC, they are ready for Contract. > MPB & HMS, as this is going to K, please review and confirm as needed. BJS hopes to have K delivered by DSC NLT Monday, 2/23/04. __X__ MPB __X__ __X__ HMS __X__ 2/26/04: > BJS completed Contract, including Deposit INV #3794, $2,700.00 due with K on 3/12/04. Also included First Payment INV #3795, $7,983.00 due with FPGF, HIF, RL, etc on 3/26/04. Also included OK to PAY for Hotel Deposit of $200.00 (as it was due 2/2/04 and client's K is not due back to us until 3/12/04) > MPB, please process per CCIS SOP. > Be sure to include Sextuple Room List & Trip Cancellation Insurance Info packet. No CCIF required as we are doing their transportation. > This is a DSC client. > DSC to p-up K this afternoon and deliver to Client later today. Thanks! __X__ MPB __X__ 3/15/04: > DSC delivered signewd K from Client, as well as check #252, $2,700.00 - DEP INV #3794 - PIF. > As this is now UNDER CONTRACT and Deposit has been paid, please proceed as needed. Thanks! Final Participant and Room List, as well as next payment are all due on 3/26/04. __X__ HMS __X__ __X__ MPB __X__ 3/26/04: > Rec'd FPGF, RL & HIF. > Total Pax = 28 (21 + 7) > Rms / Pax 0 Sx/ 00 0 Qt/ 00 3 Q / 12 3 T / 09 3 D / 06 1 S / 01 TOTALS = 10 ROOMS and 28 Pax (21 + 7) > BJS updated Bible and IOG accordingly. > As these numbers are now GUARANTEED, please review IOG and attachments, then proceed as needed. Thanks! ____ HMS ____ ____ MPB ____ 3/31/04: > Rec'd check #253, $7,983.00. INV #3795 - PIF. > BJS will generate Final INV once he discusses lower than projected numbers with DSC. 4/29/04: > Melissa sent revised room list. Total pax and number of rooms is unchanged and remains at 28 pax and 9 rooms. 5/14/04: > BJS faxed and mailed Revised Final INV #3795, $5,728.00 due 4/12/04. > Room conf 5/20/04: > Rec'd check #255, $5,728.00. > ACCOUNT IS PIF.
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