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Torrington, CT, CT
Totonto, CT
Townsend, TN
Towson, MD
Trenton, NJ
Triangle, VA
Tuscaloosa, AL
Tuxedo, MD
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Upper Marlboro, VA
Vails Gate, NY
Varies, AK
Vaugwa Ontario, CA
Victoria, ON
Vienna, VA
Virginia Beach, VA
Waldorf, MD
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Washington, DC
Washington, MD
Washington, NJ
Washington, VA
Washington DC, DC
Washington DC, VA
Washington, D.C., DC
Washington, DC, DC
Washington, DC, MD
Washington, DC, VA
Wellsboro, PA
West Chester, PA
West Grove, PA
West Newton, PA
West Orange, NJ
Westchester, IL
Westhaven, CT
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Westwood, MA
White Plains, NY
Whites Creek, TN
Wildwood Crest, NJ
Wilkes-Barre, PA
Williamsburg, OH
Williamsburg, VA
Williamsport, PA
Wilmington, DE
Wilmington, NC
Winchester, VA
Winter Park, FL
Winterthur, DE
Woburn, MA
Woodbridge, VA
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Worthington, OH
Wright-Patterson AFB, OH
Wytheville, VA
X, PA
York, PA
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Zainesville, OH
OR
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PAX
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Time:
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Date:
Time:
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Due
Received
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Due
Received
Final PAX
Due
Received
Final Room List
Due
Received
Hotel Info Form
Due
Received
Balance
Due
Received
Contract Status
Under Contract
Canceled
Trip Notes
( Print Note )
( E-Mail Corporate )
9/2/03: > Rec'd Application Materials from group. > Application Fee Check #1977, $75.00 INV #3583, $75.00 - PIF. > 5D/4N Package > Arriving Dallas on Wednesday and Departing on Sunday. > BJS assigned to the Marriott Dallas Suites Market Center > 110 Pax (85 + 25) > Ensemble = Washington Middle School Senior Orchestra (85 players) > FINALIST Applicant 9/8/03: > BJS mailed CN via USPS 2-day mail. > K due 10/2/03 along with Deposit INV #3584, $5,500.00 > Also included First Payment INV #3585, $15,320.00 due 10/31/03. 9/24/03: > Called - LVM - no sure she can work with our deadlines. Acted as if she never read the website and saw publioshed dates, etc. 9/24/03: > BJS returned call - LVM. Asked her to call this afternoon by 5:20 if possible. 9/24/03: > Elizabeth called and spoke with BJS. > Wanted to change official deadlines, etc. BJS said No Can Do, for they are published on the website and are the same for everyone. Did mention that we understood working with school and boosters, but the official deadlines remain as presented. > Her group will be just a String Orchestra; although the CD she sent has one Full & one Strings Orchestra selection. > This is just her second year and I believe she may have bitten off more than she can chew, for she hasn’t even sent info home to the parents at this point! > BJS adjusted numbers on Application and Bible screen. > 67 Total Pax = 53 + 14 > BJS will revise and fax updated invoices as well as the contract pages as necessary. 9/24/03: > Elizabeth LVM wanting to get price on 4D/3N package, as a cost saving option. She is currently registered for the 5D/4N Package. 9/25/03: > BJS LVM re: rates and wanting to switch to a 4D/3N package. > BJS explained that those rates on the the website and suggested she print out the website so she would have these answers at her disposal. > BJS also informed her that I cannot proceed with the revised Contract page and Invoices until we have her definitive answer. 10/1/03: > Per Elizabeth, they will be switching to the 4D/3N package. Thursday > Total Pax = 69 (54 + 15) These are now her official numbers! > BJS will fax revisions of contract pages and invoices as needed. > BJS updated Bible and Hotel Room usage Chart accordingly. 10/2/03: > BJS faxed Revisions as promised. 10/3/03: > Rec'd signed Contract (signature page). > Rec'd check #1984, $3,450.00 - Deposit INV #3584 - PIF. > Still in need of GIF & CCIF. > BJS mailed signed copy back to client on 10/4/03. 10/31/03: > Rec'd check #1991, $8,305.00 - INV #3585 - PIF. 12/19/03 - AMH called Elizabeth re: past due forms lvm that we needed all forms today! 12/19/03: > Rec'd VM from Elizabeth - she sent all the req'd forms USPS Express Mial and should have been delivered yesterday afternoon. > We rec'd attempted delivery slip from PO yesterday and they will try to redeliver today. > BJS called Elizabeth to let her know that we expect that it will reach us this afternoon once the mail arrives. 12/19/03: > Rec'd FPGF, RL, HIF, T-shirt Order & Elective Class Order Form, including Payment $1,060.00 - check #2007, INV #3717 - PIF. > TOTAL PAX = 68 (54 + 14) > Rms / Pax 9 Qt / 45 0 Q / 00 3 T / 09 6 D / 12 2 S / 02 TOTALS = 20 ROOMS and 68 PAX (54 + 14) > BJS updated Bible, NOF Participant List and Hotel Usage Charts accordingly. > As these numbers are now GUARANTEED, please proceed as needed. Thanks! __X__ AMH __X__ __X__ HMS __X__ __X__ MPB __X__ 12/31/03: > BJS mailed Performance Master Schedule Packet. > BJS mailed STATEMENT and Final payment INV #3730, $7,599.50 which is the total due on the account. 1/14/04: > Rec'd check #2023, $7,599.50 - INV #3730 - PIF. > ACCOUNT IS PIF. 2/16/04: > Susan Stocking (another Parent) called (206-335-9031). > Pissed off about hotel assignment - said there was no pool, said director was not aware of hotel assignment, etc. Also un-happy with no discount for non-performers (as if this was suddenly sprung upon them), Wants refund for students unable to attend Master Classes, etc. Did not understand that we told Director no scheduelk schedules or refunds in order to accommodate her ASTA invitation to be part of a session, etc... 2/16/04: > Rec'd email from Director - the parent actually confused her as to the hotel - she knew from the beginning it was Marriott Suites Dallas Market Center, etc. 2/17/04: > BJS sent email to director - please call . . . So we can discuss, NEED TO STOP HAVING PARENTS CALL - you are our point of contact. > There is a pool at the hotel - heated out-door pool, open in March, 6:30 AM - 10PM. No lifeguard. > Cannot refund master class fees or change schedule (as I told her before she accepted the ASTA invitation). 2/24/04: > Rec'd PCCF and directions on how to update room list. > BJS did so accordingly. > BJS updated Room List, Bible, IOG, NOF Participant List & Hotel Usage Chart. > BJS alerted HMS to the fact that we need one additional Medieval Times for this particular student. > REVISED TOTAL PAX = 69 (55 + 14) > Rms / Pax 9 Qt / 45 1 Q / 04 2 T / 06 6 D / 12 2 S / 02 > REVISED TOTALS = 20 ROOMS and 69 PAX (55 + 14) > As these numbers are now GUARANTEED, please proceed as needed. Thanks! > BJS will mail an additional T-shirt with their FI packet. Whatever size we have in stock. __X__ MPB __X__ __X__ HMS __X__ 2/24/04: > BJS faxed and mailed INV #3792, $289.00, for late add participant. Due: 3/1/04. 3/1/04: > Completed FI packet and sent FX SON, including 1 additional shirt. > As FI is now complete, please review, confirm & guarantee as needed. Thanks! __X__ MPB __X__ __X__ HMS __X__ 3/5/04: > Rec'd check #2067, $289.00 - INV #3792 - PIF. > ACCOUNT IS PIF.
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