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OR
Number of
PAX
Youth
Adults
Escorts
DOF
Comps
Single
Dbl
Trip
Quad
Quint
Sext
Start
Date:
Time:
End
Date:
Time:
Contract
Due
Received
Deposit
Due
Received
Partial Deposit
First Payment
Due
Received
Final PAX
Due
Received
Final Room List
Due
Received
Hotel Info Form
Due
Received
Balance
Due
Received
Contract Status
Under Contract
Canceled
Trip Notes
( Print Note )
( E-Mail Corporate )
8/25/03: > Rec'd complete Application Materials > Check #22111, $75.00 for Application Fee. > 4D/3N Package > Arriving Dallas on Wednesday and Departing on Saturday. > Wednesday, Thursday 7 Friday nights at hotel. > BJS assigned to the Embassy Suites Dallas Park Central Area. > NON-COMPETITIVE OPTION > Westside String Orchestra (40 players) > 44 Pax (40 + 4) 9/8/03: > BJS completed CN and mailed USPS 2-day. > Included Application Fee INV #3580, $75.00 - PIF > Deposit INV #3581, $2,200.00 due with K on 9/30/03. > First Payment INV #3582, $5,018.00 due 10/31/03. 10/6/03: > BJS sent status check email re: Contract & Deposit. 10/7/03: > Lanny called - he thought we should have had it by now - is checking with Central Office and will make certain we have it ASAP. > He mentioned Mr. Mothersbaugh's antics and was equally amazed. > BJS updated email address as well. 12/3/03: > BJS LVM for Lanny re: are you coming? Still no Contract - Please advise!!! 12/4/03: > BJS called Lanny to see what's going on. No answer - did not LVM. 12/4/03: > Lanny emailed - he has no idea why we don't have his stuff. He sent it through his main office in October. He will check and advise. 12/10/03: > Still nothing from Lanny, so BJS sent another email asking that he fax all of the past due forms and K and advise as to $$$. 12/10/03: > Rec'd Contract, GIF & CCIF (needs one driver room per night) via fax; HOWEVER, contract was marked up to a 3D/2N Package and the GIF showed a Tuesday - Thursday arrival and departure schedule. CAN YOU BELIEVE IT!!! 12/11/03: > BJS called and LVM re: above - what is it? 3D? What three days, etc.? 12/15/03: > Still no answer from Lanny, so BJS called again and LM with Ann in Music Office, asking that she please have him call me with answers today!!! 12/16/03: > BJS called and LM pleading for return call and some answers. 12/16/03: > BJS called Lanny again and believe ot or not, he answered the phone at 4.30PM. > BJS clarified that he needs to keep us informed of any changes his makes along the way, i.e.: switching from 4D/3N package to a 3D/2N package and changing arrival and departure days. > He now confirms that they will be doing a 3D/2N Package, arriving in Dallas on Tuesday, 3/9/04 at approx. 11:30 PM. > Departing Dallas on Thursday afternoon, he hopes around 1PM. Performance Master Schedule will determine . . . > MPB, please check with his hotel, the Embassy Suites Dallas Park Central, to make certain rooms are available for his group on Tuesday night. BJS updated hotel usage chart to reflect this change. > He is aware that they will miss Medieval Times (BJS made no mention of credit for this deleted attraction and I am not planning to offer any refund). > Once Martha confirms hotel availability, BJS will make changes and initial Contract and Inclusion List, then return to Lanny's attention via fax. > BJS made it clear that we had to have his other forms NLT 5PM ET tomorrow. > Also told him that he would have to have his Boosters FEDEX a check for the currrent outstanding balance, $7,218.00, to arrive no later than Thursday afternoon. > BJS updated NOF Participant list accordingly. > BJS updated Package rates on Screen. __X__ MPB __X__ 12/17/03: > Rec'd FPGF, RL & HIF via fax. > Total Pax = 34 (32 + 2) > Rms / Pax 5 Qt / 25 1 Q / 04 1 T / 03 0 D / 00 2 S / 02 TOTALS = 9 ROOMS and 34 PAX (32 + 2) > BJS updated Bible, NOF Participant List and Hotel Usage Chart. > As these numbers are now GUARANTEED, please proceed as needed. Thanks! __X__ AMH __X__ __X__ HMS __X__ __X__ MPB __X__ 12/19/03: > BJS mailed fully signed and marked copy of K back to Lanny. 12/19/03: > Rec'd check #1005, $2,500.00 INV #3581 - PIF with an additional $300 toward the First Payemnt INV. > BJS called Lanny and LM with Ann in the Music Office that check has arrived. 12/31/03: > BJS mailed Performance Master Schedule packet. > Mailed STATEMENT and Final Payment INV #3731, $1,605.00. > TOTAL DUE ON ACCOUNT = $6,323.00. 1/16/04: > Rec'd set up Form and Repertoire Selection Sheets via fax. 2/22/04: > BJS sent email re: balance due of $6,323.00. Asked that payment be mailed via over night mail and received in our office NLT 2/24/04. 2/25/04: > Rec'd check #6613 (personal check), $6,330.00. INV #3582 & 3731, totaling $6,323.00 - PIF with a $7. Credit. 3/1/04: > Completed FI packet and sent FX SON. > As FI is now complete, please review, confirm & guarantee as needed. Thanks! ____ MPB ____ ____ HMS ____ 3/3/04: > BJS wrote $7.00 check and mailed to Lanny for over payment refund. 3/22/04: > BJS sent score sheets, scores, banner and participation award to Lanny via FX 2-day service.
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