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Torrington, CT, CT
Totonto, CT
Townsend, TN
Towson, MD
Trenton, NJ
Triangle, VA
Tuscaloosa, AL
Tuxedo, MD
Universal City, CA
Upper Marlboro, VA
Vails Gate, NY
Varies, AK
Vaugwa Ontario, CA
Victoria, ON
Vienna, VA
Virginia Beach, VA
Waldorf, MD
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Washington, DC
Washington, MD
Washington, NJ
Washington, VA
Washington DC, DC
Washington DC, VA
Washington, D.C., DC
Washington, DC, DC
Washington, DC, MD
Washington, DC, VA
Wellsboro, PA
West Chester, PA
West Grove, PA
West Newton, PA
West Orange, NJ
Westchester, IL
Westhaven, CT
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White Plains, NY
Whites Creek, TN
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Wilkes-Barre, PA
Williamsburg, OH
Williamsburg, VA
Williamsport, PA
Wilmington, DE
Wilmington, NC
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Woburn, MA
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Worthington, OH
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X, PA
York, PA
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Yorktown, VA
Zainesville, OH
OR
Number of
PAX
Youth
Adults
Escorts
DOF
Comps
Single
Dbl
Trip
Quad
Quint
Sext
Start
Date:
Time:
End
Date:
Time:
Contract
Due
Received
Deposit
Due
Received
Partial Deposit
First Payment
Due
Received
Final PAX
Due
Received
Final Room List
Due
Received
Hotel Info Form
Due
Received
Balance
Due
Received
Contract Status
Under Contract
Canceled
Trip Notes
( Print Note )
( E-Mail Corporate )
7/9/03: > Rec'd complete Application Materials > Application Fee Check #918, $75.00. > 4Day / 3Night Package. > Arriving Dallas on Thursday - Departing Dallas on Sunday. Per note on Application - they could perform on Thursday as they will leave after school Wed and travel overnight. > Lafayette HS Symphonic Orchestra (50 players) > FINALIST Applicant > 57 Pax (50 + 7) > MWL assigned to the Embassy Suites Dallas Park Central Area (Thursday, Firday & Saturday nights at the hotel). 8/5&11/03: > Rec'd email from Karen - she wants us to handle all of their arrangements. > Also would prefer I sent materials and corresponded with their parent Trip Coordinator: Karen Weinhold 517 Shadow Mountain Ct. Wildwood, MO 63011 hp: 636-458-6080 cp: 314-308-8793 8/14&20/03: > BJS dealt with Kent Sommers on sanctioning of this event with the State Activities Association. Completed form and faxed back to their office. 9/8/03: > BJS completed CN - K due 9/31/03 > INV #3571, $75.00 Application Fee - PIF. > INV #3572, $2,850.00 due with K 9/31/03 > INV #3573, $6,591.50 due 10/31/03. > BJS mailed USPS 2-day to Karen Weinhold's home address, as requested by Karen Person, Director. 9/9/03: > Rec'd email from Karen re: additional food & activity selections. 9/10/03: > BJS worked up quote for additional inclusions ($163.00 per person) > BJS spoke with Karen. She will share with her budget folks and get back with me on what she wants to include. > BSJ explained that we could make no further arrangements until they were Under Contract. She understood. 9/17/03: > BJS spoke with Karen, regarding hotel location to SMU, etc. Wanted to change official payment deadlines, BJS explained that we could not do this but are accustomed to working with schools and boosters, etc. > They also want the $163 add-on package as presented on 9/10/03. BJS explained that we will make & confirm these arrangements once we have their K on Deposit. 10/2/03: > Rec'd signed K, GIF, CCIF (needs one room for driver - BJS marked hotel room usage chart accordingly), and deposit check #933, $2,700.00 toward INV #3572. Balance due on INV = $150.00. > BJS signed K and mailed copy back to Director. > Karen adjusted numbers on K and Deposit INV, but BJS will not update system with these new numbers as they may flucuate. > HMS, now that the group is Under Contract, we need to make arrangements for their requested Additional Inclusions. Please make reservations/orders accordingly. BJS created IOG and made attachments under meals and attractions as needed - Thanks! Dallas Symphony Orchestra Concert Science Place Hard Rock Spaghetti Warehouse $10 Meal Credit (while shopping) Rainforest Café Speed Zone __X__ HMS __X__ 10/28/03: > BJS faxed Agreement Addendum and Revised INV #3573 due to Additional Inclusions which have been secured. > Revised First Payment INV #3573, $11,237.00 due 10/31/03. > BJS asked that Addendum be signed and returned via fax no later than 10/31/03. 11/4/03: > Rec'd signed Agreement Addendum as well as check #942, $9,000.00 toward INV #3573. > HMS, as addendum has been signed and check is in house, you may proceed as needed with confirmations, etc. Thanks! __X__ HMS __X__ 12/10/03: > Rec'd FPGF, RL, HIF, T-shirt Form & Elective Class Forms, as well as check #952, $795.00 for Elective Classes - INV #3714, $795.00 - PIF. > Total Pax = 54 (49 + 5) > Rms / Pax 9 Qt / 45 1 Q / 04 0 T / 00 2 D / 04 1 S / 01 TOTALS= 13 ROOMS and 54 PAX (49 + 5) > BJS updated Bible, IOG, NOF Participant List and Hotel Usage Chart accordingly. > Ladies, as these numbers are now GUARANTEED, please proceed as needed. Thanks! __X__ AMH __X__ __X__ HMS __X__ __X__ MPB __X__ 12/31/03: > BJS mailed Performance Master Schedule packet. > BJS mailed Final Payment INV #3728, $10,021.00 due 1/15/04. > Mailed STATEMENT - TOTAL DUE ON ACCOUNT = $12,408.00. 1/12/04: > Rec'd Repertoire Selection Sheet and Set Up Forms. > BJS placed in NOF Notebook. 1/15/04: > Rec'd check #954, $12,408.00. > ACCOUNT IS PIF, please proceed as needed. Thanks! __X__ MPB __X__ __X__ HMS __X__ 2/2/04: > BJS returned Karen's call. > Wants to see if Saturday's Lunch at Spaghetti Warehouse could be at 11:30 AM rather than 1:00PM in order to give them more time at the ASTA Exhibits. > HMS, please check with Spaghetti W-hiuse to see ift hey can accommodate this change, then advise BJS and I will update IOG accordingly. Thanks! __X__ HMS __X__ 2/9/04: > BJS spoke with Client, they think cutting Science Place time short and heading to early lunch at Spaghetti W-house is great. > BJS revised IOG accordingly and emailed to Client. > HMS, because of this change, it appears as if they will be at the Science Place from just 9:30 until 10:30ish; therefore, they will miss the IMAX Movie. Please check with Science Place to confirm this is correct and see if we can do an IMAX-less admission at a reduced rate. Thanks! __X__ HMS __X__ 2/9/04: > BJS sent email to Karen Weinhold re: no IMAX film at Science Place due to earlier lunch reservation. 3/1/04: > Complete FI packet and sent FX SON. Also emailed copy of FI. > As FI is now complete, please review, confirm & guarantee as needed. Thanks! ____ MPB ____ ____ HMS ____
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