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OR
Number of
PAX
Youth
Adults
Escorts
DOF
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Start
Date:
Time:
End
Date:
Time:
Contract
Due
Received
Deposit
Due
Received
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First Payment
Due
Received
Final PAX
Due
Received
Final Room List
Due
Received
Hotel Info Form
Due
Received
Balance
Due
Received
Contract Status
Under Contract
Canceled
Trip Notes
( Print Note )
( E-Mail Corporate )
8/12/03: > DSC met with David to discuss trip to NYC > wants to stay in Manhattan @ HOJO's, HOWEVER, if Meadowlands is cheaper he is willing to stay there. (see note below) > wants 3 shows - not including Medieval Times > shows in order of preference - Lion King, Harispray, Wicked (added on 10/27/03 as 3rd choice), Throughly Modern Millie, Mamma Mia, Gypsy, & Little Shop of Horrors > Shopping time > All Meals - NO SUSIES - $10 meal credits for lunches in the city - $5 meal credits for meals enroute > go to Television and Radio Museum > Sony Tech Lab > Would like to go to China Town and Little Italy and walk around if it is safe for his kids to do so and I told him it was > Would like to do something they have never done, he had no ideas on this at the moment and neither did I - but he said something inter-active would be good and preferably free > Principal has already approved dates > As usual - budget needs to stay around $500 and I know he can't do all he ahs requested so we will look at every thing and make some decisions > We are to do his buses NOTE: If it is cheaper to stay in Manhattan this year, he wants to leave on Thursday in time to go to Medieval Times and then into Manhattan to check into the hotel. If Meadowlands is cheaper, he wants to leave late, late on Thursday evening and get to NYC in time for b'fast, and fit Medieval times in where possible. > Based on past experience it would be my suggestion to have them stay in Jersey, make Medieval times one of his 3 show choices and then maybe he can afford the trip. I think 2 nights is usually all he can afford. > Wants to leave after last activity on Sunday. Monday is a school holiday! Still would like to get on on Sunday, not Monday. __X__BJS__X__ 10/8/03: > BS and DSC completed 2 IOGs and Rates for both. He cannot afford the 3N package. > BJS made attachments based on the 3N package, and will then revise attachemnts once DSC has decisions form Client. 10/13/03: > BJS and DSC completed Revised IOG based on Debbie's conv with Client 10/10/03. > MPB, group does NOT want to stay in the Meadowlands, if you/we have made any arrangements there (Crowne Plaza), please cancel for this particular group. They want to stay in Manhattan at the Howard Johnsons Hotel on 8th Avenue (the same one you are working with for Chancellor HS Marketing). They have stayed there for the past two years and think it is fine. Breakfast will be at the Olympic Diner as well. Please add as attachments to this particular group. Thanks. They will check-in on Friday, 1/16/04 and check-out on Sunday, 1/18/04 (2 nights, 16 DDs). > HMS, BJS made attachments in system as able for Attractions and Restaurants. Please review, update and make reservations as needed. Thanks! __X__ MPB __X__ __X__ HMS __X__ 10/21/03: > BJS completed PTP and emailed to DSC and Client. > MPB, please process per SOP and mail first class mail. No need to send 2-day as he already has a copy via email. Thanks! This is a Debbie Client. __X__ MPB __X__ 10/27/03: > Per DSC, client wants a third B-way Show rather then Chicago City Limits. BJS updated attachment. > Also, changed two of the $10 Lunch Meal Credits (Friday & Saturday) to $5 Meal Credits. BJS updated attachments. > BJS updated IOG as well. > BJS gave DSC new prices - she will share with Client, get charter selection confirmed, and then we should be ready for Contract. __X__ HMS - FYI 10/27/03: > Per DSC, ready for Contract based on this morning's minor revisions. > HMS & MPB, as this is going to contract, please review and make certain all is in order. Contract to mail NLT 10/30/03. Thanks! __X__ HMS __X__ __X__ MPB __X__ 10/27/03: > Per DSC, here are David's Show Choices again - Lion King, Harispray, Wicked (added on today as 3rd choice), Throughly Modern Millie, Mamma Mia, Gypsy, & Little Shop of Horrors. > HMS, please call Derrick at ShowTix and start the process for this clients 3 shows. Tell Derrick that we have a total budget of $195 for three shows - one Friday night, a Saturday matinee and a Saturday night show. See with the Client's order of preference, what the best plan of attack would be. > Once shows are decided, each show will need to be attached to the Client's record as an Attraction, including the Theatre's Street Address (some of the shows will already be in the system, if we sent people there last year.) __X__ HMS __X__ 11/10/03: > BJS faxed Show Deposit Invoice to David's attention. #3672, $8,775.00. DSC will deliver Contract Notebook on Thursday when she visits Kempsville HS Choir to p-up check. DSC also contacting David to let him know Invoice is on its way. 11/12/03: > BJS completed Contract including Deposit / First Payment INV #3675, $3,957.00 due with K on 11/21/03. Also included original if INV #3672 for the Show Tickets, $8,775.00. DSC to deliver contract and p-up check tomorrow. > DSC also has an OK to Pay regarding the number of tickets. > MPB, please process per CCIS SOP. No need for Broadway Show Selection Sheet or Show list as he has already selected his B-way shows. This is a DSC Client. Thanks! __X__ MPB __X__ 11/13/03: > Per DSC, needs 43 tickets for each show. > DSC has the check in hand so we can go ahead and mail payment and order for show tickets. __X__ HMS __X__ 11/13/03: > Rec'd check #9194, $8,775.00 - INV #3672 - PIF. 12/16/03: > Rec'd FPGF, RL & HIF from Cleint via fax. > Total Pax = 43 (35 + 8) > Rms / Pax 8Q / 32 1T / 03 3D / 06 2S / 02 TOTALS = 14 Rooms and 43 Pax (35 + 8) > MPB & HMS, as these numbers are now GUARANTEED, please confirm and proceed as needed. Thanks! __X__ MPB __X__ __X__ HMS __X__ 12/19/03: > BJS faxed & mailed Final Payment INV #3713, $11,096.00 due 12/12/03. 12/31/03: > BJS completed FI and emailed to DSC as well as Client and Eddies Bus Service. 1/13/04: > DSC delivered FI packet to Client. Will also collect check for balance due on account = $11,096.00. 1/13/04: > Rec'd check #9432, $11,096.00 - INV #3713 - PIF. > ACCOUNT IS PIF.
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