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Number of
PAX
Youth
Adults
Escorts
DOF
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Date:
Time:
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Received
Deposit
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Received
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First Payment
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Received
Final PAX
Due
Received
Final Room List
Due
Received
Hotel Info Form
Due
Received
Balance
Due
Received
Contract Status
Under Contract
Canceled
Trip Notes
( Print Note )
( E-Mail Corporate )
1/27/03: > Rec'd Application & Fee (check #938 - personnal) for FOE 2003 - Williamsburg 2. > Concert Band (54 Players) > Jazz Ensemble (25 Players) > Total Pax = 58 (54 + 4) > Package #2 (4D/3N) > Thursday - Saturday nights at Hotel - HOSPITALITY HOUSE (per MWL 2/5/03) > Comments Only (Rating) + 30 minute clinics. 2/8/03: > BJS completed Contract Packet, including Application Fee INV #3427, $150.00 - PIF. As well as Deposit INV #3428, $1,450.00 and First Payment INV #3429, $5,626.00 - all due with Contract on 2/14/03. > BJS Fedex'd PON spo he would have it Monday morning. 2/14/03: > Rec'd signed Contract, GIF and CCIF. > Accompanying note said Deposit & First Payment were being FedExd. > MWL, as this group is now UNDER CONTRACT, please proceed as needed - with some caution, as we do not yet have their $$$$. Thanks! __X__ MWL __X__ 2/20/03: > Rec'd check #68095, $7,076.00. Deposit #3428 & First Payment INV #3429 - PIF. 3/12/03: > Rec'd FPGF, RL & HIF. > Toal Pax = 64 (59 + 5) > Rms / Pax 14 Q / 56 01 T / 03 02 D / 04 01 S / 01 TOTALS = 18 ROOMS and 64 PAX (59 + 5) > BJS updated IOG and Bible accordingly. > MWL, as these numbers are now GUARANTEED, please proceed as needed. Thanks! __X__ MWL __X__ 3/14/03 > Debbie Stauffer called and LVM for MWL. > She has ?'s about the price of the bus drivers' rooms and the Awards Ceremony. > MWL called back (717-221-5777 work) and LVM for Debbie. > Debbie called right back. > MWL shared the price ($159) per room per night. > Also, re: the AC, she wanted to check on the time and also if there were parents that wanted to come JUST to the AC, could they? The answer I "no", b/c they have to be in the park to get into the AC. > She understood and tell them to pursue other options to get in (1/2 day pass if available, or whatever THEY figure out). > She was asking about FI, and stuff and timing, but MWL told her it was too early to have that yet. She understood. > All set for now. 3/18/03: > JBP left message that setup, repertoire selection, and t-shirt forms are due in ASAP. 3/18/03: > BJS mailed Final INV #3505, $7,621.00 - due: 3/17/03. 3/20/03 - T-shirt, repertoire, and set-up forms received, entered. T-shirt form sent to supplier AMH 4/16/03 > Debbie Stauffer called looking for their final invoice--she had not yet recv'd it! > MWL looked up in file--it was mailed 3/18. > MWL faxed final invoice to Debbie's attention at her office (I believe). > She will process from there. 4/22/03: > BJS emailed FI. > Complete packet to follow via FX upon receipt of Balance. 4/30/03: > BJS called Deborah - her husband brought package home from school yesterday. BJS asked her to please sign the Receipt Form and fax to our office today!
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