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Toronto, Ontario, CN
Toronto, Ontario, CA,
Torrington, CT, CT
Totonto, CT
Townsend, TN
Towson, MD
Trenton, NJ
Triangle, VA
Tuscaloosa, AL
Tuxedo, MD
Universal City, CA
Upper Marlboro, VA
Vails Gate, NY
Varies, AK
Vaugwa Ontario, CA
Victoria, ON
Vienna, VA
Virginia Beach, VA
Waldorf, MD
Walkersville, MD
Washington, DC
Washington, MD
Washington, NJ
Washington, VA
Washington DC, DC
Washington DC, VA
Washington, D.C., DC
Washington, DC, DC
Washington, DC, MD
Washington, DC, VA
Wellsboro, PA
West Chester, PA
West Grove, PA
West Newton, PA
West Orange, NJ
Westchester, IL
Westhaven, CT
Westminster, MD
Westwood, MA
White Plains, NY
Whites Creek, TN
Wildwood Crest, NJ
Wilkes-Barre, PA
Williamsburg, OH
Williamsburg, VA
Williamsport, PA
Wilmington, DE
Wilmington, NC
Winchester, VA
Winter Park, FL
Winterthur, DE
Woburn, MA
Woodbridge, VA
Worcester, MA
Worthington, OH
Wright-Patterson AFB, OH
Wytheville, VA
X, PA
York, PA
York Springs, PA
Yorktown, VA
Zainesville, OH
OR
Number of
PAX
Youth
Adults
Escorts
DOF
Comps
Single
Dbl
Trip
Quad
Quint
Sext
Start
Date:
Time:
End
Date:
Time:
Contract
Due
Received
Deposit
Due
Received
Partial Deposit
First Payment
Due
Received
Final PAX
Due
Received
Final Room List
Due
Received
Hotel Info Form
Due
Received
Balance
Due
Received
Contract Status
Under Contract
Canceled
Trip Notes
( Print Note )
( E-Mail Corporate )
9/17/99: Vicky called, talked with Marcey, and asked for proposal for Orlando with MMDays. See PGIF for additional specifics and notes. > Exchange a day at Disney for one at Universal? > Wants Disney's new Music Hotel??? __X___ BJS __X___ 9/20/99 Marcey spoke with Vicky and told her the prices for the Music Hotel were $30-$40 higher than the Hampton Inn-Maingate and Homewood Suites. Also that Universal is not affiliated with Disney therefore a substitution could not be made in the min. 3-day park hopper. She wants a proposal with everything she asked for--I will be calling her at the end of next week to schedule PTP mtg. __X___BJS__X___ 10/8/99 >Vicky called to schedule PTP meeting. We cheduled it for Wednesday, October 13, at noon. 10/10/99: > BJS completed IOG & Bible. > Get charter quotes from Newton (with Gresham's Drivers), Tourtime & National. Needs 2-55s. She wants to use the Newton/Gresham combination; however, 3 quotes are probably required. > Client wants to stay at Disney's All-Star Resort. Please also check availability at the Hampton Inn Maingate. I'd like to be able to provide her with a price using that property since we know she can't afford all she wants! > Total budget = +/- $350 (yeah right!) > She realizes she is asking for more than she can afford, but wants to see it anyway!!! > Wanst a day at Universal, eventhough it is an extra charge and will leave one of her Disney Days unused - go figure! > BJS & MWL to meet with Client on Wednesday, 10/13 at 12 noon. __X__ MPM __X__ __X__ MWL __X__ 10/13/99: > BJS completed PTP, including a total of 8 options with rates. > MWL processed. > BJS to deliver later this am. 10/13/99: > BJS met with Client. > We discussed all 8 options prepared. > Wants coaches from Tourtime since they are the cheapest. > All of our options were cheaper than the others she was considering. > After all this, she may decide on Musicate Y2K - New York (I). She is going to have her decision by tomorrow. > Regardless, she is planning to use us! > BJS left card & Musicate brochure for new Band Director, J.T. Snow. 10/14/99: > Per Vicky, they have decided on the 3-night Hampton, all Disney option which I presented yesterday afternoon. She is ready and anxious for Contract. BJS to complete and forward NLT 10/20/99. > Wants lowest priced coaches, at mtg. I proposed all 47s from Tourtime, National & Newton. Tourtime was 47s, but National & Newton should have been 55s. BJS confused issue; however, since they selected a different IOG, we'll need to get requotes and present to Client for her decision. > BJS completed Revised IOG & Bible. > SMP, please forward IOG to National & Newton for requotes (2-55s). > As this is going to contract, please review and confirm all as needed. __X__ SMP __X__ __X__ MWL __X__ 10/19/99: > BJS prepared & faxed Revised PPBCC to Vicky for her charter company decision. We will forward Contract Notebook once we have her answer. __X__ SMP __X__ 10/20/99: > Per Vicky > Get contract for 2-55's from National Coach. In the event her numbers drop to the 100 - 102 range, I told her we could probably switch a 55 for a 47, but for the time being, we had better secure the 2-55's. She is fine with that and is ready for her Contract Notebook! > BJS to mail Notebook NLT 10/25/99. _X__ MWL __X__ _X___ SMP __X__ 10/22/99: > BJS completed Contract Notebook. > MWL to process per SOP & mail USPS 2-day ($3.20), including complete set of MMDays Appl. Materials > Contract, Deposit & MMDays all due 11/12/99. __X__ MWL __X__ 11/12/99: > Vicky called, we should have deposit by middle of next week. > Contract may be a bit longer in coming, depends upon whether or not the county attorney has to see it, in which case we may never get it! > Needs Henrico County Transportation Agreement. Lets make this part of the SOP when C.N.s are prepared for Henrico County Schools. The agreement gets faxed to the charter co, and we direct them to sign it and fax it directly to our client. (Just like last year.) See me if any questions. I believe MPM has blank forms, be careful not to use our last one / original! __X__ MWL __X__ 11/14/99: > BJS prepared INV#2494, $16,563.00 Due: 12/16/99, as well as Statement. > MWL, please process per SOP and mail NLT 12/15/99. > MWL, please complete and forward Henrico Transportation Agreement to National Coach Monday AM, as well. Have them fax completed copy to both the client and a copy back to CCIS so we can have one on file, just in case! The Client must have it in order to complete the county's overnight field trip request. Thanks. __X__ MWL __X__ 12/6/99 > Recv'd Contract with County Addendum, and Deposit by check # 46106, $4800. _X____BJS__X___ 12/9/99 > Spoke with Vicky to remind her about MMD Application Materials. > She is a bit flustered even though she's had this stuff FOREVER. > MWL called Disney to verify some details. > MWL faxed Vicky information and is hoping for the best. 12/13/99 > Mailed FPGF reminder today. 12/20/99 > Got msg. From Friday that Vicky has lost all her Application materials info for Disney MMD. (figures!) > MWL mailing info today, to home address., 7380 River Pine Drive, Mech., VA 23111. 1/7/00 > Vicky dropped off the MMD application stuff---except for the application---DUYH! > To fax on Monday, 1/10. 1/10/00 > Vicky faxed MMD Application. 1/14/00 > Client called & asked about the FPGF and Rooming List---can fax FPGF but needs to redo the Rooming List b/c the kids didn't fill it out properly. > MWL told her that was fine--to PLEASE fax FPGF today as that was MOST important. > Vicky to fax Rooming List on Tuesday. (Monday is a holiday.) 1/14/00: > Recv'd FPGF via fax. > TOTAL PAX = 70 (59 + 11) > BJS marked Bible accordingly & Revised count on IOG. > As Guaranteed number is well below contractual minimum of 99 toal pax, BJS increased rates by $10pp in order to maintain per person margin and cover comps. > BJS prepared and faxed note to Client on 1/17 stating the same and offereing two 47's from National rather than the 2-55s she currently has under contract. This change would save her approx. $1,300. Asked for decision on Wed., 1/19/00. __X__ MWL __X__ ____ SMP ____ ____ MPM ____ 1/18/00: > Vicky called and confirmed receipt of Fax re: rate adjustment & coaches. > Wants the two (2) 47s rather than the 55s. BJS called Jill, spoke with Megumi and asked her to forward a revised contract. > BJS revised Bible accordingly. > Client asked for final invoice. I told her it could not be generated until the Room List was received. She said we would have it shortly. __X__ MWL __X__ __X__ SMP __X__ ____ MPM ____ 1/24/00: > Received Room List & Hotel Info Form. > Total Pax = 70. This coordinates with the FPGF received on 1/14. > Rms / Pax 1 Qnt/ 05 (1 - roll away) 11Q / 44 02T / 06 07D / 14 01S / 01 TOTALS = 22 Rooms & 70 Pax. (59 + 11) > Bible & IOG were updated with these numbers previously. __X__ MWL __X__ __X__ MPM __X__ 1/27/00: > BJS prepared Statement & INV # 2573, $8258.00. Due: 1/28/00. > TOTAL DUE = $24,821.00 > BJS faxed & mailed to Client. > MWL, please finish processing per SOP. > MWL, SMP & MPM, please see unchecked notes above and on previous pages, as needed. Thanks! __X__ MWL __X__ __X__ SMP __X__ __X__ MPM __X__ 2/17/00 > Recv'd check #46317, $8258.00. "Final Payment" invoice#2573, PIF. > This is similar to another group that paid the EXACT amount of an invoice, simply did it out of order. > MWL, please fax Client a copy of her MMDays confirmation along with a nice cover note! Thanks. __X__ MWL __X__ 2/18/00: > BJS prepared & mailed Statement. 2/23/00 > MWL faxed information re: itinerary, and Disney clinic. 2/24/00 > Vicky LM for MWL. 2/25/00 > MWL returned Vicky's call. > She had some questions re: which park which day. > MWL explained to her that usually the park they perform in on whatever day is the park for that day, hoever, she can hop from as many parks in as many days as she wants. > She also said that she needs her Final Itinerary stuff by Friday, 3/3/00. > After passing this info to BJS, he informed MWL that we could not send Itinerary until account is paid in full. > MWL to fax this response. 2/28/00 > MWL called Vicky to get some answers to Disney ?'s. LM. > Vicky called back. > MWL got answers. > Vicky has decided on a "park schedule"--3/16/00--Perf. @ Epcot then go to MGM for the rest fo the day. 3/17/00---Clinic @ Magic Kingdom then stay. 3/18/00---Go to MGM for the day. 3/1/00 > MWL spoke with Vicky; called with some questions. > She wants to add some shopping time after they are finished in the Magic Kingdom on Friday, 3/17/00. Per BJS, no problem, will send them to the Downtown Disney/Disney Village Marketplace---open until 11pm. > MWL gave her address of hotel. She also asked about the pool situation (open year-round, 8am-10pm). 3/3/00: > BJS completed FINAL ITINERARY. > BJS faxed copy to Client with note to call to set up delivery appointment for early next week. Also reminded client of need for final payment!!! > MWL & SMP, please process per SOP. > BJS or DSC will make final pre-trip delivery soetime next week. Probably Tuesday or Wednesday, 3/7 or 3/8. > Please forward to all vendors as needed, ASAP. Thanks! ____ MWL ____ ____ SMP ____ ____ MPM ____ 3/6/00: > Client called, LM, has a few Final Itinerary questions for BJS. 3/7/00: > BJS returned Vicky's call. LM. 3/7/00: > Vicky LM. Has FI questions. > BJS returned call (2x) & LM second time! 3/7/00: > BJS called Vicky, She was confused why they weren't shopping Friday evening! I explained that since park was open later, we just kept them in the park. She was fine with that. > She will have check in hand for our meeting. I told her not to mail it!!! > Scheduled final pre-trip mtg. for 1:30 PM on Monday, 3/13/00. 3/13/00 > Recv'd check #46378, $16,563.00, "First Payment" Invoice #2494---PIF. 3/16/00: > MPM spoke with Sandra at NCW regarding the complaint received from Vickie Brady concerning the illeged "rudeness" of # 2 Bus Driver - Chris. The complaint was rudeness to parents and kids and would not keep up with Bus # 1. Dispatcher "Paul" called Hotel and could not get reply, obviously out. Contacted sister co. and they would be willing to switch drivers while in Orlando but Chris would have to drive on the way home. Paul will call again and speak with him tonight. Chris has been with NCW since October and no complaints whatsoever. 3/17/00: > Sandra called and spoke with MPM - Paul talked with Chris last night and was very surprised at the complaint - he thought everything was fine with the group. Chris is going to ask the leader on Bus # 2 if there is a problem and report back to Paul today. Regarding keeping up with Bus # 1 - Paul drives an older model that Bus # 1 and he admitted he was have a problem keeping up with Bus # 1. I suggested the two bus drivers communicate on this! > Sandra called back, with what appears to be the problem- apparently Chris was giving directions to Mr. Probinkos (driver #1) as Mr. P. was not familiar with the area and Chris was but Chris had to shout into his radio as Mr. P. Is hard of hearing and may wear a hearing aid. Apparently this upset Vickie and said it was not necessary for the shouting. They asked Chris to apologise to Vickie and get this…..she said I hope this hasn't got you into trouble!!! Chris will probably take the lead to eliminate this problem.
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