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OR
Number of
PAX
Youth
Adults
Escorts
DOF
Comps
Single
Dbl
Trip
Quad
Quint
Sext
Start
Date:
Time:
End
Date:
Time:
Contract
Due
Received
Deposit
Due
Received
Partial Deposit
First Payment
Due
Received
Final PAX
Due
Received
Final Room List
Due
Received
Hotel Info Form
Due
Received
Balance
Due
Received
Contract Status
Under Contract
Canceled
Trip Notes
( Print Note )
( E-Mail Corporate )
1/21/03: > Rec'd Application Form via Holiday Tours, Gene Van Note, Agent. > FOE - 2003, Atlanta 1 > Package #3 - Festival Only Package > 129 Total Pax (117 + 12) > Symphonic Band (64 players) > Concert Band (45 players) > Jazz Ensemble (18 players) > Competition + 30-minute Clinics > Bible Main Contact Information = Holiday Tours (they are also the charter co.) > School Info = David Knight, Band Director > School Address (home address on Bible) = 1709 High School Road, Chapel Hill, NC 27516. > School Phone (home phone on Bible) = 919-929-2106 x: 3120 > School Fax (alternate phone on Bible) = 919-969-2455 > Best time to call Director = 1 - 3PM. > Director's Email = dknight@chccs.k12.nc.us > BJS added to Status Schedule and FOR Participant List, then created CFS. > Transportation = on own. > Rec'd 3 $75 checks, #1779, 1780, 1781 from school Band account for three application fees. > BJS completed Application Fee INV #3411, $225.00 - PIF via above mentioned checks. > Contract Notebook to mail NLT 1/30/03. 1/30/03: > BJS completed Contract Packet, including Depsoit INV #3412, $3,225.00 - due with K on 2/6/03 as well as First Payment INV #3413, $4,515.00 - also due 2/6/03. > BJS mailed FedEx PON for Friday arrival - 1/31/03. 2/5/03: > Rec'd signed Contract and GIF via ON mail. > MWL, as this group is now UNDER CONTRACT (Festival Only), please proceed as needed. Thanks! > Rec'd check #123838 & 123839, $3,225.00 & $4,515.00. INV #3412 & 3413 - PIF. __X__ MWL __X__ 2/6/03: > AMH spoke with Director and he is fine with clinic only sionce he would be competing against himself. 2/20/03: > JBP spoke with Gene re: we need FPGF and Participant List. He said he will call Director and remind him to fax today. 2/20/03: > Rec'd FPGF & Participant List. > Total Pax = 129 (115 + 14) > This group is Festival Only, so no room list or hotel form required. > MWL, as these numbers are now GUARANTEED, please proceed as needed. Thanks! > BJS updated IOG and Bible. __X__ MWL __X__ 2/28/03 - AMH called lvm for Gene that t-shirt, set-up, and repertoire forms are now due. 2/28/03 > JBP called and left message that Tshirt and setup forms are due. 3/3/03 - AMH - t-shirt, repertoire, and set-up forms received. 3/9/03: > BJS faxed and mailed Final INV #3494, $3,792.00 - due: 02/28/03. 3/18/03 - AMH responded to the question - could the group go to Six Flags on Friday rather than Saturday to spend more time in the park Yes. They will received meal coupons for Six Flags and go on Saturday. Alice spoke with Gene regarding the change. 4/1/03: > BJS LVM that we need PCCF. It was faxed yesterdat afternoon to Scott's attention. 4/1/03: > Rec'd PCCF. > REVISED TOTAL PAX = 108 (107 + 1) > Remember, they will be going to Six Flags on Friday and not attending the Award Ceremony. They will also be receiveing a Meal Voucher for Dinner Friday rather than a Picnic. > BJS updated Bible accordingly. > MWL, as these numbers are now REVISED and GUARANTEED, please proceed as needed. Thanks! ____ MWL ____ 4/1/03: > BJS faxed and mailed REVISED Final INV #3494, $2,542.50 - due: 2/28/03. 4/2/03: > BJS emailed FI to Todd at Holiday Tours. > Complete packet to mail FX for arrival early next week. 4/3/03: > Rec'd check #124803, $2,542.50. > ACCOUNT IS PIF. 4/7/03: > BJS called Todd re: FedEx Packet not including Park Tickets. Please call with direction onb where he would like them set.
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