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OR
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Trip Notes
( Print Note )
( E-Mail Corporate )
1/29/03: > Rec'd Application from Bryan Van Gelder via fax as promised. > BJS spoke with him earlier today and discussed late add procedure / deadlines, etc. > FOE - NY1 (he was originally planning on NY3, but too many conflicts at school). > 35 Pax (32 + 3) > Package 2 (4D/3N) plus previously discussed / presented add-ons, Carnegie Hall Tour, Seaport Liberty Cruise, and time to visit Ground Zero. > $15 worth of add-ons. ($264, 300, 374, and 590). > Thursday, Friday and Saturday nights at the hotel. > Transportation is on own as far as I can tell, but BJS will remind him they'll need ground transportation. They really need to do it on their own since we are not doing much in the way of additional inclusions and get get coach for a trip we didn’t plan. > BJS called Bryan and LVM re: Seaport Liberty Cruise - would work on FOE NY3 but will NOT be available during NY1. We have +/- $7 in budget for this attraction - need to get his decision and then proceed to contract. > Jazz Choir (Change of Pace) - 32 singers > Clinic Only / Musicate Option! > BJS added to Status Schedule and FOE Participant List and created CFS. > We agreed that Contract Notebook will mail FEDEX SON NLT Friday, 1/31 so he receives it Monday AM. Will be due back to us with $150 per person deposit / first payment 2/7, as well as all forms. > Final Payment to be due 2/20/03. > MWL, please confirm hotel assignment and Carnegie Hall Tour / make attachments, etc. based on IOG - I will advise re: his decision to what to do, if anything, in palce of Seaport Liberty Cruise. Thanks! __X__ MWL __X__ 1/29/03: > BJS faxed Application Rec'd Letter as well as Application Fee INV #3409, $75.00 due 1/31/03 as well as Deposit / First Payment INV #3410, $5,250.00 due 2/7/03. 1/31/03: > Direcotr called - wants to switch from Seaport Liberty Cruise (as it will not be open) to Empire State Building. > BJS totld him great - no change in price! > BJS updated IOG. MWL, please wait until we finalize Performance Schedule before making final arrangements with Empire State & Carnegie Hall. Thanks! __X__ MWL __X__ 2/1/03: > BJS completed and FEDEX PON the Contract Packet including Application Fee INV #3409, $75.00 due 1/31/03 as well as Deposit / First Payment INV #3410, $5,250.00 due 2/7/03 with Contract and all other forms. > BJS checked Hotel Assignement Sheet and saw that they would fit at the Crowne Plaza Meadowlands, so I went ahead and noted this propoerty on the group's CIA. > MWL, please update all as needed and proceed accordingly. Thanks! ____ MWL ____ 2/5/03: > BJS returned call re: info for motor coach company / performance site & times. > Explained that GT was up to him - may want to use Public Transit as his group was small. > Tentative Performance Time = Saturday mid-day. No Awards Ceremony since all groups are Musicate Option. > MWL will fax Show Selection Info as BJS forgot to include in CN. 2/6/03: > Bryan called re: Show Selection Sheet & CCIF. MWL was unable to fax yesterday, so it was faxed this afternoon. > BJS also LVM that CCIF was really not necessary since they were using a local company and we know they will not need a driver's room at our hotel. 2/6/03: > Rec'd signed Contract, FPGF, Rm List, HIF, Show Selection Form and GIF. > Total Pax = 38 (33 + 5) > Rms / Pax 9 Q / 36 0 T / 00 1 D / 02 0 S / 00 TOTALS = 10 ROOMS and 38 PAX (33 + 5) > The eight male students were inadverntly left off the list - BJS sent email to client asking for their names. > MWL, as these numbers are guaranteed, please proceed as needed. > BJS update Bible. > Rec'd check #3705, $5,325.00 - INV #3409 & 3410 - PIF. __X__ MWL __X__ 2/10/0: > Rec'd email with missing boy's names. BJS updated Room List accordingly. Counts are all correct. __X__ MWL __X__ 2/13/03: > BJS retunred Bryan's calls re: Show confirmation, Times, Attire, etc. - LVM. 2/14/03: > Rec'd VM from Bryan - he is very pleased with info BJS provided via VM. Wanted to see if he could have his Final payment sometime after the 27th - BJS called and LVM - not a problem, just keep us posted. 2/19/03 > MWL LVM for Bryan re: a "Plan B" for the Carnegie Hall Tour--it is unavailable. > Bryan called and said that he would like to explore the MET Opera House, Lincoln Center, maybe. 2/21/03: > BJS faxed and mailed Final INV #3444, $4,628.00 - due: 2/20/03. 2/21/03 - T-Shirt and Set-up forms have not been received yet. AMH left a message for Bryan on his voice mail to remind him. 2/24/03 > AMH called Bryan again to ask for t-shirt and set-up forms. Lvm reminding him and stating that we need the forms today or we will need to order XL for everyone. > MWL LVM for Bryan re: the options for his Friday activity--waiting for a CB. > Lincoln Center Tour = $9pp/MET Museum of Art = $10pp 2/26/03 > Bryan called back--he has been out sick the past two days! > Per Bryan, he would like the Lincoln Center Tour. > Per BJS/MWL discussion, the additional cost per person will be $4.50--this covers the Empire State vs. the Seaport Liberty AND the Lincoln Center vs. the Carnegie Hall. > MWL will confirm tour (had put on hold already) and then go from there. > BJS, please forward invoice for additional cost to Bryan when it is processed--thanks! __X__ BJS __X__ 2/26/02 - AMH received t-shirt and set-up forms. 2/26/03: > BJS f & m INV #3466, $166.50, for addiotnal inclusions up charge (.50 for Empire State and $4.00 for Lincoln Center vs Carnegie Hall Tour). Due: 3/14/03 > Also sent Statement showing balance due on account as $4,794.50. 2/28/03: > Bryan LVM wanting to know if performances were open to public and performance times. > BJS called and LVM with info and yes, open to public. 3/10/03: > BJS completed Final Itinerary and emailed copy to client. > Final packet to be FedEx'd upon receipt of Balance due on account = $4,794.50. > JBP, please procees FI copies (8). __X__ JBP __X__ 3/12/03: > Rec'd check #3753, $4,628.00 - INV #3444 - PIF. > Balance Due on Account = INV #3466, $166.50. 3/13/03: > BJS mailed FI Packet FX SON. > Included Statement showing Balance due as $166.50. > Also made mention in cover letter re: Sunday AM brekafast to go on way out of hotel en route to airport.
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