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Torrington, CT, CT
Totonto, CT
Townsend, TN
Towson, MD
Trenton, NJ
Triangle, VA
Tuscaloosa, AL
Tuxedo, MD
Universal City, CA
Upper Marlboro, VA
Vails Gate, NY
Varies, AK
Vaugwa Ontario, CA
Victoria, ON
Vienna, VA
Virginia Beach, VA
Waldorf, MD
Walkersville, MD
Washington, DC
Washington, MD
Washington, NJ
Washington, VA
Washington DC, DC
Washington DC, VA
Washington, D.C., DC
Washington, DC, DC
Washington, DC, MD
Washington, DC, VA
Wellsboro, PA
West Chester, PA
West Grove, PA
West Newton, PA
West Orange, NJ
Westchester, IL
Westhaven, CT
Westminster, MD
Westwood, MA
White Plains, NY
Whites Creek, TN
Wildwood Crest, NJ
Wilkes-Barre, PA
Williamsburg, OH
Williamsburg, VA
Williamsport, PA
Wilmington, DE
Wilmington, NC
Winchester, VA
Winter Park, FL
Winterthur, DE
Woburn, MA
Woodbridge, VA
Worcester, MA
Worthington, OH
Wright-Patterson AFB, OH
Wytheville, VA
X, PA
York, PA
York Springs, PA
Yorktown, VA
Zainesville, OH
OR
Number of
PAX
Youth
Adults
Escorts
DOF
Comps
Single
Dbl
Trip
Quad
Quint
Sext
Start
Date:
Time:
End
Date:
Time:
Contract
Due
Received
Deposit
Due
Received
Partial Deposit
First Payment
Due
Received
Final PAX
Due
Received
Final Room List
Due
Received
Hotel Info Form
Due
Received
Balance
Due
Received
Contract Status
Under Contract
Canceled
Trip Notes
( Print Note )
( E-Mail Corporate )
10/15/02: > BJS completed PTP based on DSC's conv with Dwight on 10/7/02, including what NAMF had quoted him as their inclusions. > BJS also prepared rates based on identical inclusions with FOE participation. > BJS and DSC to meet with Dwight at Monacan HS tomorrow at 8:30 AM. > BJS made attachments in system, but no reservations have been made or confirmed, nor will they be until we know we have this trip. > BJS sent out CQRs and received quotes from Martz, National & Newton. 10/15/02: > BJS competed PTP, including charter quotes. 10/16/02: > BJS and DSC met with Dwight . . . He should have his answer on trip by beginning of next week. > Not sure who he will be using; however, if it is us, he would like coaches from Newton. > HMS, please call Doris and ask for Contract on this trip, 2-46s and 2-55s. Thanks! __X__ HMS __X__ 10/22/02: > BJS spoke with Dwight after DSC's conversation with him asking for a $15pp reduction in our package rates w/o changes! BLACKMAIL!!! > He agreed to the following changes in order to make this happen: > Replace Angel's Ristorante with Confetti Pasta > Change menu at HRC to the $13 basic. > BJS revised IOG, but not attachments. > 2 comps for choir & 2 comps for band rather than 3 each. > Based on these changes, rates can be reduced by $15pp. > Dwight is aware that these rates are based on 167 - 185 total pax. > His choir numbers will be 90 (75 + 15) > Dwight is ready for Contract. > Choir wants the 2-46s from Newton. > Dwight is not sure if Jenny will be using our coaches or not. BJS told him to tell her to call DSC ASAP for her decision on coaches (she would get the 2-55s if she wants them). > HSM, go ahead and sign the contract for all of the coaches from Newton - 2-55s and 2-46s. If the Band decides to get their own, we can cancel or use for another group once we have ther decision. > Contracts & Invoicing need to be two separate entities. Even though BJS will generate two separate sets, their will be one record in TPMS and just one set of files. > DSC will check with Jenny re: performing groups as well as coach decision once they return to school. > MWL, please make changes in attachments. As this is going to contract, please review and confirm all inclusions as needed. CN to mail NLT 10/28/02. Thanks! __X__ HMS __X__ __X__ MWL __X__ 10/24/02: > Rec'd word from DSC that the BAND wants two coaches from Martz! > HMS, please secure contract for 1-46 & 1-55 passenger coach from Beverly at Martz. > HMS, if you have already signed and returned the contracts to Newton for 2-46s and 2-55s, please contact Doris and release the 2-55s - being sure to keep the 2-46s from Newton for the Choir. > This will be some what confusing especially since the Choir is using coaches from Newton and the Band is using coaches from Martz.. Oh well, we will have two companies under contract! > Band count = approx. 90 (80 + 10) > Band Ensembles competing = Parade Band, Concert Band, Symphonic Band and Jazz Band. > Lion King is the Band's first choice of shows - she will provide alternate Band choices later. MWL, went ahead and placed the order to see what happens - already SOLD OUT - Imagine that! __X__ HMS __X__ __X__ MWL __X__ 11/20/02: > BJS completed and processed two Contract Packets. > Including CHOIR Deposit INV #3317, $5,925.00 due with K on 12/13/02. Also included First Payment INV #3318, $13,218.00 due 1/10/03. > Including BAND Deposit INV #3319, $5,925.00 due with K on 12/13/02. Also included First Payment INV #3320, $13,699.00 due 1/10/03. > CNs taken to VMEA for delivery to Clients. > As of this moment, OFFICIAL Choir Numbers = 90 (75 + 15) > As of this moment, OFFICIAL Band Numbers = 90 (80 + 10) 12/12/02 > DSC got a call from Dwight. > Per Dwight, still wants to go on the trip, but is not going to compete. > His numbers are 28 students/10 adults = 38 total pax. Only needs one bus. > Dwight wants to see if he can replace the festival/cost with an additional show & dinner? > DSC told Dwight to expect the price change as his numbers have so drastically dropped. > BJS, please advise DSC on how to proceed at this time ASAP. __X__ BJS __X__ 12/13/02: > BJS worked with DSC & MWL on IOG and Rates for Dwight based on new, significantly lower numbers and the lack of festival participation. > Rates will remain unchanged. Inclusions are obviously different. > MWL, please review IOG and proceed as needed. > BJS to separate this into TWO separate trips, each with their own Bile and attachments. 12/18/02: > DSC spoke with Dwight - he needs revised Contract based on his actual numbers. (38 total pax). Also needs revised CIA. > BJS to fax at his convenience, preferably before 12/20/02. > BJS completed Revisions and faxed to Dwights attention - also faxed copy to DSC. 1/7/03: > BJS created two separate files, one for Monacan HS Band and another for Monacan HS Choir. Should have done this in the first place. Two completely separate entries in TPMS, hanging files, invoices, etc. This should eleminate a bit of the confusion. > MWL, please update attachements in system for all inclusions as they are now separate reservations for a number of the inclusions. > HMS, I have entered the pertinent data from Newton in the transportation attachment to the Choirs record in TPMS and deleted the un-needed Choir information from the Bands record in TPMS. > BJS also mailed hard copy of revised Contract Packet pages to Dwight's attention. Per his reques, they were faxed on 12/18/02. > BJS emailed Dwight note re: Michelle and informed him that as the Choir was no longer participating in a festival, there were no differences between the rates for students and adults. They are all the Student Rates. __X__ HMS __X__ __X__ MWL ____ 1/15/03: > Rec'd signed Contract. 1/16/03: > Rec'd check #20858, $8,239.00 - Deposit INV #3317, $2,475.00 - PIF and First Payment INV #3318, $5,764.00 - PIF. > MWL, as this group is now UNDER CONTRACT and Payments are up to date, please proceed as needed. Thanks! __X__ MWL ____ 1/23/03: > Rec'd FPGF, RL & HIF from Dwight > Total Pax = 37 (28 + 9) > Rms / Pax 4 Qt / 20 2 Q / 08 0 T / 00 4 D / 08 1 S / 01 TOTALS = 11 ROOMS and 37 PAX (28 + 9) > BJS updated Bible & IOG accordingly. > MWL, as these numbers are now GUARANTEED, please proceed as needed. > BJS added Security Guard to Final Invoice (7 hrs at $30 ea.) Also charged one night to the Band per Dwights Direction. > MWL, please add security guard as attachment to one or the other and secure arrangements as needed. > BJS mailed Final Payment INV #3400, $7,824.00 due 2/3/03. __X__ MWL __X__ 2/4/03: > Rec'd check #20916, $7,824.00. INV #3400 - PIF. > Account is PIF. 2/28/03: > Remember, Room List and Guaranteed numbers do not jive. Room List will show one additional name (Steven Jones). This is a Band Student, added late, and he has been charged and all official numbers are in Band's information. 3/4/03: > BJS mailed INV #3477, $72.00 due: 3/21/03, along with copy of Fuel Surcharge Letter from Newton. 3/12/03: > BJS completed and processed FI Packet. > HSM, please fax copy of Final Itinerary to Doris at Newton. Thanks! __X__ HMS __X__ 3/13/03: > Rec'd check #21047, $72.00 (fuel surcharge). > ACCOUNT IS PIF. 3/18/03: > Rec'd notice of cancellation in writing for both band and choir trips. > MWL, please cancel all as needed and advise re: refunds, etc. Thanks! > I have not marked this trip, nor will I mark any of the war related cancellations as canceled trips in the canceled check box, for if I do, we may lose track vendors, etc. on deadline schedules and reports, etc. __X__ MWL __X__ 5/8/03: > BJS responded to Dwight's email regarding Show tickets - said that all was not lost and the shows were making some exceptions. I will get him the rules once they are confirmed by our supplier. 5/8/03 > Due to numerous group cancellations, Broadway has made some modifications for what they call "Past Date Tickets". > In an effort to show groups the progress we are making, MWL put together a letter explaining this policy, along with its guidelines--the letter was put in certified mail today to the Group Leader's attention. 6/12/03: > BJS faxed and mailed final credit letter to Dwight's attention. > Also faxed to DSC and mailed copy to Mark F. 6/12/03: > Rec'd email from Dwight - not satisfied with credit. 6/13/03: > BJS sent email response per Mark's advisement. 6/23/03: > Dwight came to ofice to meet with BJS and discuss why we made the decisions we did and I explained our position. He left unsatisfied. 6/25/03: > BJS received VM from one of the Monacan HS Parnets, not certain if Band or Choir, Paul Femack, requesting call back and explanantion of credit since his daughter was a senior. C: 804-421-2983. > BJS was on vacation, so did not return call. >
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